This course will not teach a specific workflow. It will introduce several applications and tools. You will need to decide which tools you will use and which will be your home base. This video describes the benefit of establishing your home base.
- [Instructor] This may be an obvious thing to say but I'm going to say it anyway. There are so many tools in Office 365 and so many different ways people work that not everybody will use the same tools. This is not a course where I will tell you to use a specific workflow, what I can do is explore the most common Office 365 tools with Team Collaboration features and let you choose which tools you will use. With that in mind, in this movie, I want to talk about choosing your home base or starting point.
The first thing that I have open here is the Office 365 website. If you go to office.microsoft.com and sign into your Office 365 account, this is where you land, the homepage for your Office 365 services. For most of this course, I'm using this as a starting point. Not because it's the best choice for any particular workflow but because it is a good choice to teach these tools. I want you to see how the different Office 365 tools are connected and most of them can be accessed starting on this page.
Alternatively, some people would make the case for using Outlook as your starting point each morning. You can do this using Outlook on the web or the Outlook application on your computer. Outlook is great because you can start with your email and calendar to make sure you're on task for the day. From here you can branch out to other tools when you need them. Still, some people may start their day at a SharePoint site. This is a site that was built in SharePoint specifically to work as a hub for the employees at my company.
The features that we see here were built specifically for this organization but we can see the sorts of features that you might have. There are pages for specific projects, there is a shared calendar, and there's a document library full of documents that my teammates are going to need to collaborate on. Now, clearly, a SharePoint site like this takes some upfront work to build out all of the resources that your team names but the work done to build a SharePoint site is rewarded in versatility and a robust set of tools.
Think of it this way, you could use a shared calendar in Outlook, which is easy to work with out of the box, with a standard set of recognizable features, or you could build a shared calendar on a SharePoint site, configure it with the customized features for your team while also having access to project pages and your document library on the same site. Chances are, you will not be building the SharePoint site for your team but if somebody at your team already has built the site, it may be the perfect home base for your Office 365 work each day.
Then, of course, the work you do each day might be focused around ongoing conversations between you and your other team members. So, your starting point each day might be to go directly to Microsoft Teams or to Yammer. Naturally, these are tools that we'll introduce in this course but they're both built around conversation among your team members. The point here is that every Office 365 user needs to choose their home base. As we go through this course, my hope is that I can help you choose which Office 365 tools you can use for your collaboration needs and which will become your home base.
- Office 365 accounts and tools
- Office 365 Groups and SharePoint
- Choosing the right tools for your collaboration needs
- Working with shared calendars in Outlook
- Making video and audio calls with Skype for Business
- Managing collaborative conversations with Teams
- Editing and co-authoring files stored on OneDrive or SharePoint
- Choosing a location to store files
- Sharing files from OneDrive or SharePoint
- Sharing files in Teams