Join Garrick Chow for an in-depth discussion in this video Browsing the Presentation Gallery, part of Office 365: Learning PowerPoint.
- [Voiceover] Once you've installed Microsoft Office, you can open PowerPoint by going to your Start menu, to All Apps, and you'll find it listed alphabetically here. I've also pinned it to my task bar, so I'll click it's icon to start it up from here. Like most other Office products, when you first open PowerPoint, you're presented with a gallery of templates you can use to get your presentation started. And you can scroll through and check out themes and templates. But this is not the limit of the templates you can choose from. If you click up here on the Search field, you can type in key words to search Microsoft's online templates and themes. So, for example, I'll look for Music, and after a second, I see these five templates.
To preview any of these, just click one, and that opens up a preview window with a description of the template on the right, and you can use the arrows below the previous to sample slides in this theme. If this looks good to you or at least interesting enough that you want to check it out, click the Create button. That downloads the template to your computer so you can start using it right away. So, now we're looking at a new presentation in the Select a Theme. If you want, you can select the thumbnails over here on the left and use the up and down arrow keys to check out the individual layouts of the slides. You can also click the New Slide menu button up here to see more layouts you can choose from.
And if this template is something you think you can work with, you can get started right away. Or if it's not what you're looking for, just close the presentation. I'll do that with a keyboard shortcut of CTRL W. To get back to the presentation gallery, click the File tab, and then New. Notice under the search field, there are also suggested searches organized into categories you'll probably find useful. So for example, if I were creating a presentation for work, I might want to start by browsing templates under business or you can click Home to go back to the templates that are available locally on your computer. Note that there's a blank presentation option here too.
In case you want to start completely from scratch with your own images, graphics and color choices. Now, from this window, you can also open existing presentations by selecting Open. Under Recent, you can access any presentations you've previously worked on. This is a fresh install of PowerPoint I'm using, so I don't have any recent documents here. But this can be a quick way to pick up where you left off without manually navigating through your computer's hard drive to find a presentation you've been working on. You can also select OneDrive to browse for files saved to your OneDrive account if you have one, and I recommend that you do. Or you can search This PC to find files on your computer's hard drive.
That takes you to your Documents folder, but you can click Documents to browse other locations on your computer. I'll just cancel that. Similarly, you can click Browse to go directly to Browsing on your computer. There's also Add a Place where you can add another OneDrive account or a SharePoint account if you use the SharePoint service. Incidentally, you can check out my course Up and Running with OneDrive if you want to learn about the benefits of using OneDrive especially if you're an Office 365 subscriber. As I record this video, Office 365 subscribers get a free terabyte of storage space to store and sync files online.
So, check out that course for more information. But for now, that's a quick tour of the presentation gallery here in PowerPoint, and how to search for and open templates to use for your presentations.
- Creating a new PowerPoint presentation
- Adding slides and sections
- Adding and formatting text
- Adding video, audio, pictures, and hyperlinks
- Changing themes
- Working with transitions
- Presenting and navigating your slide deck
- Printing slides and notes
- Sharing and collaborating with others