Join David Rivers for an in-depth discussion in this video Adding audio and video files, part of Office 365 for Mac: OneNote Essential Training.
- I'd like you to think about paper notebooks for a moment and the things you can store in them. Well, we can write things down, there's your text, you could draw things, there's your images, you could even clip things from magazines or add photos by gluing them into the pages themselves. That's all fine, but what about sound or audio files? Or maybe video files? Well, we couldn't attach them to a paper notebook, but here in OneNote, because we're working with a digital notebook, we can attach those types of files.
That's what we're going to do. We left off in the User Conference section of our Business notebook. I added an extra image to the Gallery here from the landonhotel.com webpage, just a copy and paste. You might have done that as well. Doesn't really matter, we're going to add a new page. Click Add Page and let's call this Media Files. There we go. And I think that should be a subpage to Venue so I'll right-click it and make it a Subpage. There we go, it's indented now as part of the Venue.
And that's because at this conference we may be creating presentations, maybe in PowerPoint, let's say and we could use the media files that we store here. This is a good place to put them. So we'll just click down below, that's where we want it and we go to the Insert tab on the Ribbon and click File Attachment. Go to the Chapter 2 folder of your exercise files if you have them, you'll find one audio file there which is Theme_music, it's an mp3 file. But we could also put in wav files, for example.
Give it a click and click Insert. So it's inserted as an attachment. We see an icon. Something happened on the Ribbon, an Audio tab just appeared and watch what happens when we click the actual icon representing the attached mp3 file. Well, the Audio tab on the Ribbon becomes selected and we see a number of buttons for playing, pausing, rewinding, and fast forwarding. There's even some Record options over here. We'll be talking about that later on in the chapter. And there's a play button inside the attachment itself if you want to preview this.
So we can click here or here. Doesn't matter which play button you click, you'll be able to listen to that file. (music plays) You can click pause, you can fast forward in 15 second intervals, maybe have a listen towards the end, Click play again. (music plays) Pressing Pause, the Level indicator looks good. So we have our file, we'll just deselect by clicking in the background on the page.
So that's a music file, or audio file. What about videos? Well, let's go over to our Travel section, give it a click. And let's add a page for a new trip. A Trip to London. And we'll press Return. Now before we get the details, our airfare, our car rental, etcetera, where we're staying, Let's add a video clip right from London. We'll go to the Insert tab, again on the Ribbon to File Attachment, just like we did for the audio file.
This time, we're looking for a video file. Notice Oxford Street, series of numbers and then .m4v that's a video file. Mpegs, MOV files, they'd work too. Let's go for Oxford Street, give it a click and click Insert. So it's inserted as an attachment just like our audio file. Looks a little bit different. Notice there's no tab up here for previewing but we can click the icon once and you'll see this little eye in the top right corner for previewing. Give it a click.
There we go, there's our video file. It's a short video. Gives us a glimpse of Oxford Street. We could open it up in QuickTime if we have it installed. But we're going to close this up by clicking the close button. Having previewed that, we'll leave it there as a reminder of where we're going in London. Those are a couple of different types of files that you could just simply not put into a paper notebook. Here, in our digital OneNote notebooks, it's not a problem.
- Creating, deleting, and sharing notebooks
- Adding pictures, audio and video, and file attachments to notes
- Formatting notes
- Linking notes
- Using tabs
- Creating tables
- Syncing notebooks
- Tracking authors and page versions