Join David Rivers for an in-depth discussion in this video Accessing and editing the team site, part of Learn Office 365: The Basics.
- One of the greatest advantages to using Office 365 is your ability to collaborate with others. It can be the entire organization, everyone who has an account, or select members, and we can do so by working on a Team Site, something we talked about in a previous movie. We're going to dive a little bit deeper now into Team Sites. You can see I've gone back to the Office 365 start page. You can click Office 365 to get here if you're not already seeing this. Down at the bottom, you can see that there is a tile for Sites, it shows up with the Sharepoint icon, it's SharePoint technology that drives Team Sites.
We can also go to the app launcher in the top left corner, click there, and select Sites. Either way, it's going to take us to our Sites page where we see the default Team Site, and we can access it from here, and the other sites that we might want to follow that were created, like our User Conference 2016 site that was created earlier, or we can also create new sites and edit existing sites from here. Let's just go to our default team site. We'll click Team Site and you'll see what was created for you when you set up Office 365.
Landon Hotels. with the company name, you can see it's the Landon Hotels Team Site. And on this Home page that we're looking at, we have a Newsfeed for starting a conversation, and over here, a Documents area where we can upload files and sync them up, giving everyone on the team access to those files. These are what we call Web Parts, these two pieces, and we can maneuver those, change them up a little bit. You'll also notice links over here on the left to a Notebook, so we can click there to go to OneNote Online, and this is a shared Notebook that's part of the Team Site.
If we wanted to go back, we just go back up to the app launcher, and select Sites. From here, we select Team Site to go back in there, and check out some of the other links like Documents. When you click Documents, you're taken to a Document section, or page, that has that exact same Web Part for uploading files. We also have Site Contents. Site Contents, when you click there, is going to show you what you currently have as part of your Team Site.
For example, we have this Documents Folder. We have Site Assets, anything that we add to our page, like a logo, for example, will be included in the Assets. There's Templates, Site Pages are loaded up here in this folder so we can go to them, How To Use This Library, there's our Home page, and we can go directly to it by clicking it. Back to the Home page. Let's go back to Site Contents because you'll also see things like a MicroFeed and the Style Library.
We'll come back to this after we add a few things. Let's go back to the Home page. From here, let's say we want to edit this and add the Landon Hotel logo. All we do is go up here to the top right corner to click Edit. You need to be the Administrator in here doing this, and have Admin privileges. You can see, at the top is our header area. There's our Web Part for our Site Feed, also called a News Feed, and there's our Documents Web Part. If we wanted to change the layout, we can go up to Text Layout, maybe it would be better to have one wide column.
When we select that, you can see the Site Feed on top, and the Documents down below. Let's click up above here and add our logo. All we need to do is insert it from the Insert tab, choose Picture, and it's from our computer if you have the exercise files. Clicking Browse allows us to go to those exercise files and select the LH_logo_wht jpeg and click Open. Now all we have to do is click OK. Notice it's going to be going to those Site Assets, where we can access it later on.
There it is, up at the very top. When we're done we just click Save. Let's click Save up here in the top right corner where we clicked Edit to get started. It's going to take us back to our Landon Hotels team site. There's the logo, and there are those two Parts, now one on top of the other. These are the types of things we can change up. We can add additional things, let's go back to Edit, click the Edit button, and if we wanted to insert additional Web Parts we can go to Insert, and you'll notice when we click Web Part, there's lots of different categories to choose from over here.
There's the Documents Web Part that's already part of our Home Page, but if we wanted to go down a little bit further, like Social Collaboration, you can see under there we have Site Users. How about Media and Content? Look at the different things we can add, like Image Viewers, for example. Forms can be added as well, using InfoPath. Community, when we click there you can see Tools, What's happening, About this community. These are all parts that can be added to your pages.
We'll go back up to Apps, and you can see things like Site Assets, Site Pages, all of those are Parts that, when we go into the background, we have access to. Let's just click Save to close this up and return to our Team Site. You can obviously go in and change the way things are laid out, add and remove things like Assets, notice now when we go over to our Site Contents things are being updated a little bit. When we go to Site Assets, for example, there are six items in here now, and when we click this, we can get access to them.
There's our Notebook, there's our Site Pages, and we can go into these by clicking them like the Site Pages, there's our Home page, and there's our logo in the Home page. So we have access to it from here. Let's go back to Home, give it a click, and we're back where we started. That's a quick introduction to Team Sites. We know we can create new ones, we did it in an earlier movie, but with a Team Site, you can create a place that people can collaborate on files, start conversations, and do a whole lot more.
- Logging in as an administrator
- Defining and adding users
- Uploading files to a team site
- Reading and sending email with the Outlook Web App
- Working with calendars and contacts in Outlook
- Editing a team site
- Adding files to OneDrive
- Connecting with newsfeeds, IM, LinkedIn, or a blog