Author
Released
4/30/2004Skill Level Beginner
Duration
Views
- [Instructor] In Outlook, or any other email application for that matter, messages you create or receive will have statuses attached to them. For example, a message is sent to you and arrives in your inbox. Its status is new until you read it. Then its status changes to read. Messages you create are unsent until you actually hit the send button, at which time you automatically keep a sent copy in your sent items folder. Let's check out the various message statuses in Outlook and we'll start with our inbox.
So currently I'm on the mail button here in my navigation pane, but I'm going to click on inbox and I can do it right here from my list of mail folders. Or I can do it up here where I've got my favorites. This is the exact same inbox no matter which one I click on down here or up here. Now I do have a number of messages in my inbox. But did you notice that I had a number one in brackets up here next to inbox indicating that I had one unread message. So a new message has arrived, it could be an old one even, but I just haven't read it yet.
As I move into the next pane I can see that I have read many of these messages, they have a little envelope icon that looks like it's opened. So I've gone in and read that message. I've read that one. This envelope is not open. And that's a new message I have not read. This older one here has also been read. So these little icons give us a hint at the status and also as we hover over them you can see some information about each message. The date and the time that it was received, and the size of the file. Now I mentioned that when you create a message its status is unsent until you hit the send button.
And if we've sent messages, we keep a copy automatically in the folder called sent items. So let's go over here. We can click on sent items down here, and we do have a shortcut to it up here in our favorite folders. So I'm going to click sent items. And look at that there are two messages here that I have sent. And both of those envelopes are open, so they've been sent. It doesn't necessarily mean that they've been read at the other end, just that I have sent them. And as I click on them in the reading pane I'm seeing the contents of that message. I don't know if you noticed but over here in all mail folders I have drafts and I've got a number here in brackets as well, except this one's green and it's square brackets.
The drafts folder is where you keep messages that you've created but have not yet sent. So if you're creating a lengthy message for example, and you don't have time to complete the entire message, you can start it, save it in your drafts folder, actually as soon as you hit save, it automatically goes there. And then when you've finished the message you hit the send button. It's removed from the drafts folder and a copy is kept in your sent items folder. So let's click on drafts. Look at that there is a message up here that has not been sent, and you'll notice this icon's a little bit different.
We've got a little icon of what looks like a letter, and an open envelope waiting for us to stuff it. So this is an unsent message sitting in our drafts folder. But we're not seeing the reading pane, I wonder if we can turn it on. While we turn the reading pane on from the view menu, down to reading pane and you'll notice, no we can't. We can't choose right, bottom, or even off for that matter. It's automatically off when we're in the drafts folder, why is that? Well if we could see the message, it wouldn't matter, we can't send it.
There's no button here for sending our message. We have to open it up to complete it. So let's double-click the message and if you don't have a message in your sent items folder don't worry about it. Just follow along with me. You can see the status right across the top. This message has not been sent. You can see who it's going to, the subject, there is a bit of text. I could type some more in here. Just type best regards. And I could continue editing this message.
If I don't have time yet to finish it, well I can save it. Hitting the save button keeps that copy in my drafts folder, and it will stay there until I hit this button, the send button, to send it off to my recipient. Well I'm not actually finished with this message, I haven't attached the pictures yet. So I'll get back to this at a later date. All I do is save, and then move up to the top right corner to close this message. And I'm back to my drafts folder view.
And you can see that message is still in there. And its status is still unsent. I know that because it's in my drafts folder and the number one appears next to drafts. Alright let's go back to our inbox now. I'm going to click on inbox up here under favorite folders. And I'm going to click on this message here. If you have a message that you have already read, let's say it's a very important one and you don't want to forget about it. You don't have time to do your email right now, you're going to have to get back to it later. You can mark a message that you've read and because I've got this reading pane open over here on the right-hand side, as soon as I click on a message, it becomes read without actually opening it.
So this is important to know this next little feature. I can mark a read message as unread. In other words, change its status. So even though I've read this message, I want it to appear as though it's a new one. So when I come back later, I won't forget about it. Here's how we do that. We have to go up to the edit menu, and you'll see at the bottom we've got some options here from marking messages as read. So if I've actually got a new one that I don't need to read I can mark it as read. In this case we want to mark one as unread. So that we don't forget about it later when we come back to this.
And I can do it for all of them. Mark them all as read. I'm going to click mark as unread, and control u on the keyboard would do the same thing. And you can see now that the little envelope icon is closed up, it's also bolded, and the number is changed here, next to my inbox. It's changed to a two. So it appears as though I've got two brand new messages that I haven't read yet. Perfect. Perfect if I want to get back to this list later and see it like a new one and possibly not forget about something that might be important in that message.
Alright so this should help you understand a little bit more about the messages you see in all those little tiny icons around indicating the status.
Related Courses
-
Excel 2007 Essential Training
with Lorna Daly5h 13m Beginner -
Publisher 2007 Essential Training
with David Rivers5h 47m Beginner -
Visio 2007 Essential Training
with David Rivers8h 55m Intermediate -
Outlook 2007 Essential Training
with Sean Conrad2h 37m Beginner -
Project 2007 Essential Training
with Lorna Daly3h 59m Beginner -
Access 2007 Essential Training
with David Rivers5h 27m Beginner -
SharePoint 2007 Essential Training
with David Rivers7h 48m Beginner -
Getting Started with Apple Color
with Robbie Carman1h 10m Beginner -
Acrobat 9 Pro: Creating Forms
with Brian Wood8h 37m Intermediate -
Artist Series with Hillman Curtis
with Hillman Curtis51m 13s Intermediate -
Creative Inspirations: Margo Chase, Graphic Designer
with Margo Chase1h 18m Intermediate -
Margo Chase's Hand-Lettered Poster: Start to Finish
with Margo Chase14m 21s Intermediate -
Creative Inspirations: Ron Crabb, Digital Illustrator
with Ron Crabb1h 25m Intermediate -
Troika's ABC Brand Campaign: Start to Finish
with Troika Design Group21m 32s Intermediate -
CSS Positioning Best Practices
with Bill Weinman2h 32m Intermediate -
Creative Inspirations: Rick Smolan, Photographer
with Rick Smolan1h 19m Intermediate -
Learning GREP with InDesign
with Michael Murphy3h 45m Intermediate -
Mixing and Mastering with Pro Tools
with Brian Lee White9h 18m Intermediate -
Video Journalism: Shooting Techniques
with Jeff Sengstack2h 4m Intermediate -
Premiere Pro: Color Correction and Enhancement
with Jeff Sengstack5h 6m Intermediate -
Excel 2007: Financial Analysis
with Curt Frye2h 18m Intermediate -
Designing a Book Cover
with Nigel French2h 46m Intermediate -
Screencasting with the Mac
with Christopher Breen1h 51m Beginner -
Creative Inspirations: Ze Frank, Comedic Digital Savant
with Ze Frank56m 1s Intermediate -
Excel 2007: Pivot Tables for Data Analysis
with Curt Frye2h 45m Intermediate -
Excel 2007: Introduction to Formulas and Functions
with Curt Frye2h 26m Intermediate -
Windows 7 Essential Training
with David Rivers6h 31m Beginner -
Excel 2007 Power Shortcuts
with Michael Ninness2h 4m Intermediate -
Access 2010: Real-World Projects
with Gini von Courter28m 27s Intermediate -
Designing a Promo with Cinema 4D
with Rob Garrott7h 2m Intermediate
-
Introduction
-
welcome30s
-
-
1. Getting Started
-
the user interface7m 16s
-
manipulate toolbars15m 38s
-
the reading pane3m 41s
-
-
2. E-mail Basics
-
the inbox1m 51s
-
message status6m 21s
-
reading messages6m 29s
-
printing messages6m 55s
-
deleting messages5m 7s
-
sorting the inbox3m 53s
-
using organize4m 38s
-
inbox views5m 34s
-
message flags3m 56s
-
finding messages4m 50s
-
-
3. Sending E-mail
-
creating a message3m 47s
-
send from other applications3m 54s
-
selecting recipients3m 49s
-
checking spelling2m 34s
-
message options7m 33s
-
formatting5m 21s
-
stationery3m 36s
-
automatic formatting3m 28s
-
replying3m 52s
-
forwarding3m 5s
-
sending attachments4m 55s
-
opening attachments5m 36s
-
resending messages1m 53s
-
recalling messages2m 55s
-
the outbox2m 19s
-
-
4. E-mail Accounts
-
creating accounts3m 55s
-
Hotmail accounts2m 15s
-
multiple accounts2m 24s
-
-
5. Contact Management
-
the contacts folder3m 26s
-
creating contacts8m 18s
-
editing contacts2m 52s
-
deleting contacts2m 53s
-
printing contacts6m 36s
-
grouping contacts3m 47s
-
assigning to categories3m 44s
-
sending messages to contacts1m 15s
-
calling contacts2m 35s
-
finding addresses2m 12s
-
-
6. Tasks
-
the tasks window4m 24s
-
creating tasks6m 15s
-
printing tasks6m 40s
-
task requests3m 32s
-
status reports1m 31s
-
deleting tasks2m 23s
-
-
7. The Calendar
-
the calendar window2m 57s
-
creating appointments3m 3s
-
creating meetings4m 57s
-
creating events2m 54s
-
responding to requests4m 11s
-
setting recurrence4m 29s
-
printing the calendar5m 17s
-
-
8. Customizing Outlook
-
personal folders4m 41s
-
signatures6m 52s
-
voting buttons4m 36s
-
-
9. Using the Journal
-
the journal folder2m 56s
-
creating an entry3m 7s
-
automatic journaling4m 11s
-
opening an entry4m 26s
-
deleting an entry2m 31s
-
-
10. Using Notes
-
creating notes3m 51s
-
forwarding notes1m 58s
-
date/time stamps1m 28s
-
color4m 10s
-
-
11. Personal and Private Folders
-
AutoArchive6m 3s
-
private folders3m 1s
-
sending folder shortcuts2m 28s
-
-
12. Templates and Forms
-
creating templates2m 54s
-
using forms1m 46s
-
-
13. Advanced Mailbox Options
-
distribution lists4m 44s
-
mailbox rules7m 37s
-
color coding messages4m 6s
-
junk and adult e-mail3m 40s
-
filters2m 43s
-
backup and restore5m 58s
-
mailbox cleanup3m 10s
-
-
14. Outlook Options
-
Outlook as a browser1m 36s
-
15. Using Help
-
Office Assistant4m 55s
-
getting help3m 25s
-
checking for updates1m 42s
-
Office online2m 19s
-
product activation1m 56s
-
detect and repair1m 54s
-
-
Conclusion
-
goodbye14s
-
- Mark as unwatched
- Mark all as unwatched
Are you sure you want to mark all the videos in this course as unwatched?
This will not affect your course history, your reports, or your certificates of completion for this course.
CancelTake notes with your new membership!
Type in the entry box, then click Enter to save your note.
1:30Press on any video thumbnail to jump immediately to the timecode shown.
Notes are saved with you account but can also be exported as plain text, MS Word, PDF, Google Doc, or Evernote.
Share this video
Embed this video
Video: message status