Join Gini von Courter for an in-depth discussion in this video View messages and attachments, part of Outlook on the web Essential Training.
- [Narrator] By default, when I receive a new email, there is an alert that appears in the upper right-hand corner. I just sent myself an email, so that you could see how this works. And if it hangs around longer than I wish, I can turn this off, but I'm happy to have it here. And if I want to immediately go to that email, I can simply click that alert, and that email will be opened in another window, just like that. Now it says that to re-enable some blocking, click here. And when I do that, what you'll notice is I get a preview, because there is a hyperlink included in this particular email.
This is new for this version of the web client for Exchange that when you include a hyperlink to a website, you will get information from that site. Depending on how that site's set up, you might get a full-page preview, for example, of the homepage of a site. If that's how hyperlinks work, how do attachments work? Barbwbrown just sent my a picture. Notice that this image is being previewed in the email for me. Resolution looks fine, thanks, Barb.
And she sent this on her phone, that's pretty cool. I can download this, or I can save this to OneDrive. And it will be sent to Email attachments. There it is. Very easy to work with attachments and to automatically send them to OneDrive. No real problem at all. Here is another picture as well. There is the cat I asked for. Check it out: Save this to OneDrive. I can do whatever I wish with the images. I can choose to send them to OneDrive, I can choose to view them, to download them, whatever I would like to do with an image.
And all attachments work this way. It's very nice to be able to get an attachment that I want to share with other members of my team, save that attachment to OneDrive, and then turn around and email that to my team, or drop it into a group folder. If I don't want to keep a message, if I'm all done with it and I no longer need it, for example, this message that I sent to myself, I can delete it. If I'm required to keep it around, I can archive it. I'm going to simply delete this though.
Where is it now? It is in my Deleted Items folder. If I want to see that folder, I can click More here. There is the Deleted Items folder. I can right-click on this folder and empty it. Or I have the ability in Outlook on the web to do something that I can't do as easily if I'm working in Outlook on the desktop, and that is to be able to recover deleted items. If something has been deleted, if you are in Outlook 2016 and think, "Whoa, I wish I could get that back," try coming into Outlook on the web, right-click and go to Recover deleted items, because what you'll find is a list of items that have recently been permanently deleted.
Now, it might take a little bit for them to get there, but you can then either purge this or you can recover selected items. I'm going to return back to my Inbox again. This email that I have from Nick, I want to spend a little time looking at it, but it's really precious, this is a great opportunity. I'd like to make sure that it doesn't get lost. One way that I can track this is to categorize it, and I'll show you that in another movie, but there are some people who keep track of important items in their inbox by making sure that they stay unread.
And if you are one of those folks, you can mark messages unread, and now once again the subject is bold, once again we have this blue bar at the left that means that this message has not been read. If you want to mark one or more selected messages as read, simply select them and then choose Mark as read. I'll see you in the next movie.
- Working offline
- Creating messages
- Attaching files and pictures to a message
- Creating and using an email signature
- Working with Clutter
- Setting out of office options
- Modifying general and email settings
- Creating or modifying repeating appointments
- Creating and applying categories
- Displaying multiple calendars
- Creating repeating meetings
- Using contact lists
- Creating and joining Office 365 groups