Join Gini von Courter for an in-depth discussion in this video Create a contact, part of Outlook on the web Essential Training.
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- [Narrator] Our next stop: People. This is a new interface for this Outlook on the web app, and I like it. Don't close anything until you spend a moment with this. The People page is laid out with a variety of different views, different components, that you can add on this page, okay? At the top, it has people you frequently contact and there's a full list of people that you can see. There are 13 of them here.
That's kind of nice. I like that. Or I can go back. I like this view, let's pin this view, or I can open my mailbox again, and go take a look at my people, and decide that I'd like to have a different view. Now I can leave all of these views here. People in my calendar today. That's not too bad. It gives me a list of everybody I'm going to see today. People I've chosen as favorites.
This allows me to populate this list myself. I get to choose who's here, in the same way that I can add favorites in Outlook on the desktop and then view them in the peek. Or, people I might wish to follow up with. This is a piece of real intelligence, of real AI under the hood, because what's happening is that Outlook is analyzing my inbox to decide, hmm, who do you think it is that you want to see. Now notice, over on the left, I have all of these choices.
Frequently contacted, on your calendar, favorites, for follow up. Frequently contacted, on your calendar, favorites, for follow up. And then at the bottom, all contacts, which is the view that we are used to having. Your contacts. Everybody that I have, all 13 of them. Frequently contacted. On my calendar. Favorites that I could add to, or for follow up. Now, myself, the one I actually like to have is for follow up, so I'm going to pin this view.
The next time I come to the people page, this is the view that I'll see first. But I can automatically swing to people I frequently contact, folks who are on the calendar today, my contacts, everyone in all their glory, presented to me by first name, by last name, display all of them, display simply people, display simply contact lists, I have one of those. Looks good.
How do people get in here? A couple of different ways in to any of these lists. If I'm looking at frequently contacted, doesn't matter, I still have new, right? New contact, new list, new group. We'll be talking about lists and groups a little bit later in this chapter. Manage, I can connect to social networks, I can import contacts and export contacts. A much more limited list of what I can do, but this is powerful stuff that sits here. If I want to create a new contact, simply new contact. I enter first name, last name, email, I can enter multiple email addresses, email one, two, and three, phone, business is the default but I can enter home, mobile, other, all of these.
As many as I wish. Instant messaging, information about their work, their address, up to three, business, home and other. Other information, for example, their anniversary, their nickname, their spouse or significant other, and then finally any notes I wish to add, And this is all on one form. I appreciate having one long form rather than multiple pages of form as we've had in the past.
One way then, to create a new contact, is simply to click new and create a contact. Another way to create a new contact is from email and that's how I create most of my contacts. If I go to mail, Victor I already have and I created, I believe, information, a contact, for Nick. But here's Karen's email, and to add her contact, super, super easy. I point to Karen, I get a little bit of information about her, that's great.
I can click again and get even more information about her and pin it there if I wish. But what I want to do is go over to the more actions button and add her to my contacts. And it's filled in, her name, her email address, and all of the other information that it can grab and I'm now going to save this, and there she is. One of the cool things is that when I am looking at an email from someone and I click, I can get lots of information.
For example, here's Victor's information. This is his email, I can schedule an event with him, I can see his contact details. He's in these groups, I'm also in those same groups. Here's mail that he's sent me recently. Here are events that we've participated in. These are files that he and I share. Lots of information about my relationship with Victor. Lots of information about my relationship with Tammy. She didn't send me this email, but she's included in this email, and there she is.
When I choose to see contact details, what I'm really seeing is a contact card from that person, but it's the same information that I would see if we went to people and I looked for Victor or looked at Tammy, see, exactly the same.
- Working offline
- Creating messages
- Attaching files and pictures to a message
- Creating and using an email signature
- Working with Clutter
- Setting out of office options
- Modifying general and email settings
- Creating or modifying repeating appointments
- Creating and applying categories
- Displaying multiple calendars
- Creating repeating meetings
- Using contact lists
- Creating and joining Office 365 groups