There is a free version of teams that can be used without an Office 365 account. This movie shows how to set up a free Microsoft account and register with the free version of Teams. We will see how to invite other users to your teams organization.
- [Instructor] This movie will show how to get set up with the free version of Teams. This is a somewhat limited version that you can use if you're not part of an Office 365 business or Enterprise deployment. Maybe you run a small business and need to communicate with just a few coworkers. Something like that. So you should start at this page. This is where you can setup Teams for free, but it also gives you a summary of features that you miss out on with the free version. If you're okay with those limitations, you can start the registration from here. So start by putting in your email address into this field.
If you do happen to have an email address for an existing Microsoft account, you should probably use that. If you do not have a Microsoft account that you wanna use, you can put in your existing email address. If you're setting up Teams to communicate with coworkers, it's a good idea to use your work email address. So I'll put in the email address I want to use. I'll click Sign Up For Free and in this case, since this email address is not already associated with a Microsoft account, it will prompt me to create a new account with Microsoft that will be tied to that email address.
I'll click Set up Account and we can see it's prompting me to create that new account. So let's just go through that. I'll need to create a new password for this account, then click Next, choose my country and region, and then I'll put in a birthdate, and I'll click Next. It will need to send a verification code to my email account just to confirm that that email address is valid.
So I'm going to check my email on another computer and then I'll put in the verification code that it sent me. And I do not want to receive promotional emails so I'll turn that off and click Next. And then this standard verification step here and I'll click Next. And now I have an account set up that I can use for free Microsoft services, including Teams. Once you have that account, it will bring you to this page, where you need to fill in some information about you and your organization for Teams so I'll just fill this in.
Once you fill in that information, click Next. Now you'll need to give it a few minutes to get Teams set up and configured for you. I'm just gonna skip forward in time and now, it's ready. I'll click on this button that says Let's go. Then it will take you to the Team's interface. Now if you already have the Team's desktop application installed, it may prompt you to launch that. I don't wanna launch the desktop application so I'll just click No and I'm just gonna stick with the web app for now, so I'll click on that. Now also the Teams website does not work in the Safari web browser.
If you use Safari, you'll just see a prompt to install the desktop application and you can install that and sign in with the account that you just created. It's asking me if I wanna stay signed in. I'm just gonna click Yes and now I'm in Teams. There are a few little setup things that need to be done here. You can change how your name will appear in Teams and you can upload a picture that will help identify messages that you post. I do think that you should upload a picture, but to save time, I'm just going to skip that and I'll click Next. And here, we have something that is unique to the free version of Teams and it's very important.
As we go through this course, I will talk a lot about the people in your organization. You can add coworkers to your Teams. You can join Teams created by other people. You can send messages and share files with people in your organization. For the users of the full version of Teams, we're talking about people who have an account with your organization's Office 365 deployment. Usually, your coworkers at your company, but here in the free version, there is nobody in your organization unless you invite them so put in the name and email address for the people that you want to work with in Teams.
I'm just gonna plug in one person for now. I need to put in their email address and how I want their name to appear on screen. You should put in as many people as you want. Then click Send Invites. The people you've invited will get an email with a link to join your team. And if they have not already registered, they will need to go through the same account setup process that we just saw, but when they finish that registration, they will be a member of your team. And now we're all set up.
That brings us to the standard Teams interface. In the future, when you wanna get back to this, you can just go to Teams.Microsoft.com and sign in with that account. From here, if you do want to install the desktop application just go to the Account button up near the top right corner. It should either have your initials or your picture, if you did upload a picture. And that opens up this menu and from here you have an option to download and install the desktop application and you can also sign out of your account from here. If you do install that desktop application, you can sign in with the same account that we're using here.
The interface there is nearly identical to the web interface that we see here, but some people just prefer to use a standalone application. And then later, if you do need to invite more people to join your Teams organization in the future, just click this button near the bottom left for invite and you can send more invitations from there. In the rest of this course, you will see the full version of Teams. Most features will work the same. The differences in the free version, at least as they apply to the content of this course, are pretty minor.
Just keep an eye out for a few small differences and remember that you have to manually invite people to join your organization, and then you should be fine with the rest of this course.
- Touring the interface
- Creating teams and adding members
- Sending, receiving, editing, and deleting messages
- Using chats for private messages
- Managing and deleting teams, channels, and conversations
- Scheduling a meeting and inviting attendees
- Sharing files
- Customizing channel tabs
- Using apps, bots, and connectors to add extra functionality
- Adjusting user settings
- Accessing administrator settings
- Using the mobile app for iOS and Android