Note: Because this is an ongoing series, viewers will not receive a certificate of completion.
Skill Level Intermediate
- [Instructor] When posting messages in Teams, you are able to use some pretty detailed text formatting tools. And that's what we'll work with in this week's Teams steps. So this is going to work in a team conversation or in a private chat. I'm just going to write a new conversation here in this channel, and I'm going to type out a pretty long message. So I'm just going to skip forward in time, so you don't have to watch me type the whole thing. So this is all important information for my team but it just looks like a big wall of text. You may not know, but below the message composition field, there are several buttons. And the first button here on the left, is for text formatting tools. When I click on that, it opens up this toolbar. And if you've ever worked with Microsoft Word or something like that, these tools will look pretty familiar. Let's use them to fix this message. But first, when you open up the formatting tools, you'll see this option here to add a subject line, like adding a subject line for an email message. So I'm actually going to remove this first line of text and I'm going to re-type it in the subject field. So that's going to be a lot clear for this message. Next, I want to select this first sentence. And to make it stand out a little better, I could use the formatting options to mark it as bold. Click that again, to remove the bold. Maybe I want to underline it, I can click that again to take away the underline, or I could use these pre-made styles by opening up this menu here. So I'm going to change this to the heading two style and that's going to make it stand out quite a bit more. And I do want to mention, when you use these styles, it will actually change entire paragraphs. So even if you've selected one sentence, if the next sentence was not separated by an extra return, that would have been reformatted too. But now that looks better and it's going to be separated from the rest of the text. Okay, next, there's this part where I typed, no later than January, 1st. That is pretty important and I want that to stand out. And one way to do that would be to use the highlighter tool here. So with that selected, I'm going to go to the highlighter and I'm just going to choose yellow. And now that's really going to jump out. Then, what comes next is actually an itemized list. So let's clarify that. To do that, I'm going to select all of the lines that should be in the itemized list. So that's all of that stuff right there. Then in my formatting tools, I could set it as a bulleted list or a numbered list. Let's make it a bulleted list. And that looks a lot better. But there are two items here that are sort of sub items in the bulleted list. So I'm going to select those two, and I'll click this button to indent them a little bit, and that formats this list much more nicely. Another thing that's very useful is adding a clickable link to some texts. So I'm going to select this text here that refers to a website. With that selected, I'll click the link button up here on the formatting tools. And I could change the text as it's displayed, but I don't want to change that. I do want to add an address for a website. So I'll type that in. Then I'll click the insert button and that text has changed color. And when you point your mouse cursor over it, it has this underline, which tells people they can click on it to open up a webpage. Now, clearly we haven't gone through all of the formatting tools here. You might want to take some time and explore some of the other options. But when you're done, all you need to do is click this button here to post your message as normal, and you'll have a very well formatted message. Of course, quick messages with basic texts are good and appropriate for most situations, but sometimes you need to get in there and add some specific formatting to make sure people can easily read your messages. And that does it for this week's tips in Microsoft Teams. We'll see you next time.