Note: Because this is an ongoing series, viewers will not receive a certificate of completion.
Skill Level Intermediate
- [Instructor] In this week's tip for Microsoft Teams I'll show you how you can take any conversation in a team channel or any message in a private chat and send it to somebody else as an email message in Outlook. Now, this is a feature for people using the full version of Microsoft Teams with a Microsoft 365 account, which includes an Outlook email address. So, I'm in a team with a conversation channel selected. And here is an important conversation thread. One of my coworkers posted something, and then there are several replies below that. In fact, if I click this button right here it will expand, and I can see all of those replies. Now, there are people who work in my building who are not part of my team's organization, and they are going to need this information as well. So I want to send it out as an email. All you need to do is point at a message. I could point at one of the replies, but I want to point at the parent message which will include all of the replies. When you point at a message you'll see these buttons will appear near the top-right. I want to click on this button with three little dots, and I'll choose Share to Outlook. Now, if this doesn't work you can cancel this window then open up Outlook on your computer and make sure you have it all set up to send email with your Microsoft 365 account, then try again. But what I have in this window is a new email message. And if I scroll down to the body, I can see that post and all of the replies to that post are included here in this email. And it's clearly formatted so that the recipient can see it came from Microsoft Teams. We can also see if we scroll down to the bottom there's a link back to that team in Microsoft Teams. So if you send this email to somebody who is a member of the team, they can click that link to go right to that conversation in Teams. And of course, you can type more in the body of the message if you want, just click here, type whatever you want, and then you'll need to go back up to the top to the To field and type in the email address for the recipient you want to receive this email. But for now I'm just going to cancel this. I'll click Discard. And I'll click OK. Now, we did this here in a conversation channel in a team. But you can also do this with private chat messages. Over on the left I'll select the Chat section. And I'll select this conversation I've been having with Stewart. And I can see there's an important message here that Stewart sent me. He wants me to communicate this with all of the contractors I'm working with. But I can just shortcut this by sending this message directly in an email to those contractors. So, once again, I'll point at that message, we'll see these buttons pop up at the top, I'll click the button with three dots, choose Share to Outlook, scroll down a bit so we can see what's in the body of that message. Now, I'll probably want to add a little bit more to the message for context, but everybody who gets this email will see that it originated from Stewart in Microsoft Teams. Just be careful when you email out private chat messages. The person who originally sent that message might assume that those messages are only going to be seen by the people in the chat. And that does it for this week's Microsoft Teams tip. I'll see you next time.