During a video call or meeting, there are lots of additional options and features. In this video, learn how to use virtual backgrounds, screen sharing during a meeting, and more.
- The basics of video meetings and calls are covered in the Teams Essential Training course. But in this video, I want to explore some of the advanced features you have available when you're in one of these calls or meetings. Before we start, I want you to see that I do have a Microsoft Word document open in another window. One of the things we'll see is how to share your screen so I can show this window to somebody during a call or a meeting. So back here in Teams, I want to start a meeting. And for the most part, it doesn't matter if you do this in a meeting or a call that you initiate from private chats, but there are a few features that are only there in meetings. So I'm going to start an on-demand meeting. I'm here in a conversation channel. You may see a button down here at the bottom for Meet Now to start an on-demand meeting, or you may see the button up here near the top right. So I'm going to click that to start a new meeting, make sure my camera is turned on and I'm framed up here so I can click Meet Now. And that will start the meeting. Now in a moment, one of my coworkers will also join this meeting and that's going to give us the opportunity to look at some of these controls. Now I'm going to focus on this bar here with all these buttons. And there's my coworker. Hey, Jess, thanks for helping out. - Hi. No problem. - So Jess is using Leah's account and she's going to be there during this meeting. So as I was saying, I want to use these controls here. And an update to Teams that will come out fairly soon, you may see those controls up here at the top of the window, but they'll work basically the same. So let's jump to a few of these. You can turn your camera or your microphone on or off if you don't want people to see or hear you during the meeting. And let's go over to this button with three dots that opens up this menu. And one thing I want to look at are your device settings. If you happen to have multiple speakers or multiple microphones or cameras connected to your computer, it's important that you make sure you choose the right ones during your meeting. So if the other people in the meeting are not hearing you right, you might want to check and make sure you're using the right microphone. Okay, I'm just going to click the X here to close this panel. Next, I want to talk about a very small thing also in this menu, there's an option to enter full screen mode. When you do that, it enlarges the entire interface. It removes some of the unnecessary controls so you can focus on the meeting. I bring that up because there are some things that I've found that don't work the way you would expect when you're in the full screen mode. So I do want to exit full screen mode. And the next thing I want to talk about is screen-sharing, that's this button right here. When I click on that, it opens up this panel. You've got some options here. You could share your entire screen, or you could share an individual window and you can see that window with the Microsoft Word document right there. Usually I like to share individual windows so the other people in the meeting are not seeing my entire screen. And this is the one thing that I've found. If you're on a Mac, you should not be in the full screen mode when you try to share another window. So let's take a look at that real quick. I'm going to choose the window I want to share. The Teams interface shrinks down. And I see this window with the red outline. Now Jess, I believe you're only seeing a Microsoft Word document now. - Correct. So she cannot see anything outside of that red outline. It's only sharing that one window. Now, when you're finished, you can move your mouse cursor to the top. And there's an option here to stop presenting. Or you can just click on this little meeting, preview window down here, and you can click the stop sharing button right there. And that will end the screen sharing session. And Jess, do you see me with the normal face to face now? - Yep. - Okay, so we're back to normal. All right, let's take a look at this menu again. And another really popular feature is the background effects. And Jess and I are both going to turn this on. So we'll click on this, it opens up this panel. You've got a bunch of options here. You could simply blur your background, or you could choose one of these pictures. If you click preview, you get to see what it looks like before anybody else does just so you can make sure you like it. But when you're ready, you can click Apply and turn on video. And now both Jess and I have these virtual backgrounds. This of course is great if you have a messy room or you just don't like the way things look in your room and you want to have a nice background during a meeting. You can always turn it off by clicking this button here, then click Apply, and then you're back to your regular background. When you're finished, naturally you can click the X to close this panel. Of course, there are a few other options here in this menu you might want to take a look at. Recording calls and meetings is really important, but that's covered in the Teams Essential Training course. Now this option here to raise your hand is one of those features that's only available if you're in a meeting, it's not going to be in a call if you initiate a call from your private chats, but this is a way to get other people's attention in a meeting without actually speaking up. It's great if there's lots of people and you don't want crosstalk. So if I click that, my hand is raised and other people in the meeting can see it. Click it again and it lowers my hand. Jess, I want to see what that looks like, so can you raise your hand? And I see this thing pop up on Jess' window so I can see she's raising her hand and that gets my attention. And can you lower it again? Excellent. All right, a few more controls here. If I click this button, you can actually have your text-based chat during a call or a meeting. You can send your messages here. You can even attach pictures. And this is also a great way to share links to websites during a meeting. When you're finished, you can just click the X to close that. And then this button will show a list of all of the people in this meeting. You've also got the opportunity to invite more people to the meeting. And these suggestions here just happen to be the other members of the team where I started this meeting. And finally, I'll click that to close it. Now, one last thing I do want to mention, some of these controls will not be here if you're doing a call or a meeting in the web-based version of Teams. Some of them are only accessible here in the desktop application. So just be aware of that. And I think that's all we needed to see. So thanks for helping out, Jess. - No problem. - Talk to you later. Of course, when you're finished, you can click this hangup button and that will end the call or the meeting.
- Integrating SharePoint content into Teams
- Linking cloud storage to Teams
- Using keyboard shortcuts
- Hiding and pinning channels
- Targeting people with @mentions
- Sending messages with priority notifications
- Using the Immersive Reader
- Using voice messages and other options