You can't make a schedule until you have a list of the people you will be scheduling shifts for. In this video, see how to add people to a schedule within the Shifts app in Teams.
- [Instructor] In this movie, we will see how a manager can add people to a schedule. You can't build a schedule of work shifts until you have a list of people you will be scheduling. Now, before we go into the Shifts tool, here, in the normal Teams interface, I want to look at my Manhattan Branch team. Specifically, I want to go to this menu here, go to Manage team, and I want to make sure I'm on the Members tab, and I want to open up this section that says Members and guests. So, this team has three members. I'm the owner, I can see that up here at the top, and the other members are Lea and Stewart. On a real team, you'll have more members, but this works for our example. So, aside from me, Lea and Stewart are the only members. Okay, let's keep that in mind, and let's go into the Shifts tool. So, I'll go to the more button here, then I'll go to Shifts. Looking at this menu near the top left, I want to confirm that I am in the Manhattan team, that's the same team where we were just looking at the list of members. So, in this interface, there is a list of people you will be scheduling. Since I made the schedule, I am on this list, but I'm the only person on the list to start with. We need to add some people. So, to add people, we're going to click this button that looks like a little silhouette with a plus sign next to it, and I need to type in the name for the person I want to add. So, if I start typing in Lea, it will search my organization. It found the person I'm looking for, I'll click her name on this list. And, then, I could click Save, but, before I do that, you'll see there is this switch here. For each person that I add, I can decide whether they are able to create and update schedules. Maybe you have an assistant manager or a scheduling person who you need to work on the schedule with you. I'm not going to enable that, but I want you to see the option that's here. I'll click Save, and now Lea has been added to the group. Let me click on that again, and I'm going to add Stewart. And, once again, add him. So, I've added some people who were already members of this team, but I do want to add even more people. You can add anybody you want, as long as they are registered with your organization in Microsoft Teams. So, I also want to include Judson and Frederic, so I'll search for Judson here. It does find him in my company's directory, so I can select him and I can add him here, even though he was not already a member of this team. So, let's do the same thing with Frederic, find him here, Save, and now he has been added. So, I want you to see that Judson and Frederic have been added to the schedule, but they've also been added to the Manhattan team as members. If we go back to the regular Teams interface, I'll go to the Teams section over here on the left, find my Manhattan team, go back to that Manage team option, and, under Members and guests, you can see that it added Judson and Frederic there, both of them are now on the list of members. Adding somebody to a schedule does add them to that team, if they are not already a member before. This team will show up in the list of teams in the normal interface for each of these people, and they can participate in conversation threads in this team. Okay, let's go back to the Shifts interface. And, of course, I can now see the people that I've added here on my schedule, ready for me to schedule some shifts for them. If you want to remove somebody, all you need to do is point at their name, there's a button here with three little dots, and there's an option there to remove them from the group. So, consider this, maybe you're in charge of making the schedule, but you're not actually including yourself on this schedule. So, you can feel free to remove yourself, if you want. I'm not going to do that, but you can. Now, if you want to change the order of people, you can do that, too. Just go to the same menu, choose Move, then you can use the arrow keys on your keyboard to move this person up or down on the list. So, I'll just move myself to the bottom of the list, hit Return, and I could go through each member of the team and change them in the order that way. Okay, so now I've got my list of staff members all listed out here in my scheduling tool.