This video introduces the most essential interface elements of the main office applications: Word, PowerPoint, Excel, and Outlook. There are some specific components of the interface that are the same in each application, including the ribbon, the Backstage view, the Quick Access Toolbar, and the zoom control.
- [Instructor] The applications in Office are designed so that, as much as possible, the interfaces have the same basic design. So if you learn the interface in Word, then you pretty much already know the interface in Excel and PowerPoint. And other applications maintain some of those interface rules as much as possible, making it easy to learn a new Office application when you're already familiar with another. Let's start by opening up Word. So I'm just going to launch that here. And when you launch the application, the first thing you see is the welcome screen.
This is one of those things that's looks a bit different between the different versions of office, but the general controls are always the same. From the welcome screen you can create a new document or open an existing document. In Word, we also see a list of recent documents that I've opened, so if you wanna continue something that you've worked on recently, you can open one from here. So let's just open up a document so we can see the main interface. Now, the main part of the interface here, this big part of the window, is where we can edit the document.
But the main part of the window will be different depending on which application you're using. Now outside of that, we can start to see elements that are similar in other applications. The most important of those is the Ribbon. That's this row of buttons and controls across the top here. And I wanna point out these labels at the top. We see Home, Insert, Design, and so on. Currently, I'm in the Home Ribbon. That's the one that's selected, so all of these buttons are part of the Home Ribbon. But if I click on Insert, I go to the Insert Ribbon, and I get different controls.
I go to Design, I get the Design Ribbon, and so on. The specific Ribbons will be different in each application, but the way that it works will always be the same. As you learn these applications, you'll learn what a lot of these controls do, and you'll remember the ones that you need. Now some people call these tabs, which is a fine word, but the official name is Ribbons. I'm just gonna go back to the Home Ribbon, and that's usually where you find the controls that you use most often. The next thing is the Backstage view, which is the major difference between the Mac and Windows versions of the Office applications.
Here on Windows, there's a File button on the far left side of the Ribbon. If you click on File, you go to the Backstage view. The Backstage view is very similar to the welcome screen, just with more options. You can open an existing document or create a new one, but you also have options like, information for the document that you currently have open, you have buttons to save your document, print it, or share it, and you can even close the document when you're finished. Now Mac users need to be aware that the Backstage view just doesn't exist on the Mac.
There's no File button to the left side of the Ribbon, and no Backstage view. For Mac users, these controls are simply found in the menus at the top of the screen. Just go to the File menu, and there you will find options for saving, sharing, printing, stuff like that. Now back here in windows, when you're finished with the Backstage view, you can go back to your document by hitting this arrow up in the top left corner. The next thing I wanna look at is the Quick Access Toolbar, that's up here at the top of the window.
This gives you shortcuts to important controls to save you time. You can save your document from here, there's an undo button, and you can also customize to add different shortcuts here. At the bottom right corner is where you'll see the zoom slider. You can use this, just drag it left and right to change the size of your document as it appears on the screen. Alright, so those are the core interface elements. The Ribbons, the Quick Access Toolbar, Backstage and the zoom slider.
And if we go to another Office application, like Excel or PowerPoint, everything will work pretty much the same. Not all of the Office applications are the same, but these interface elements show up in varying degrees in other applications. Other office applications will have some of these interface elements, but don't expect to see all of them. Usually, there are enough similarities to what we've seen here that it makes it easier to start working with the next application that you want to learn.