In this video, you can learn how to enable inking via the Draw ribbon; modify the pencil box by adding and moving pens, pencils, and highlighters around; and draw and use Convert Ink to Shape using a digital pen or stylus.
- [Instructor] If you like using a stylus or a digital pen such as the Surface Pen you'd use on Surface devices you'll enjoy some new inking functionality that's been added across the apps here in Office 2019, including quick and easy access to your pencil case. It follows you around from app to app and device to device, we're gonna check it out. I'm here in PowerPoint, you can see I already have something started on my slide, now I wanna draw in an addition at the back of the building. Well, the first thing we'll need, if you're using a digital pen, a stylus for example, or if you're on a touch screen using your finger, or even something like the Surface Pen, you need the draw tools.
And if you don't see draw across the top here just right click any of these tabs, like I am, and go to Customize the Ribbon. It's from here, on the right hand side, where you'll see a checkbox for draw. We want that to be checked off so give it a click and then click okay, we now have the draw tools and when you click there, you will see some of the tools like drawing, erasing, a lasso select, and then, a set of pens in what we would call our pencil case. This is what we can modify and see those modifications in the other apps, like word and excel for example.
Even on other devices. So let's start there, we wanna draw in an addition, but we wanna do it in, maybe a dark blue pen, so in that case, we wanna go to add pen. Now I'm using a digital pen right now on a tablet so tapping that shows me pencil, pen and highlighters can be added, I want a new pen, I want it to be dark blue, I might want it to be a little thicker. Notice with pressure sensitivity, if you have it, such as on your Surface Pro Tablet, you can see the limits, the thickest to thinnest part of the line using pressure sensitivity.
There's lots of other options down below, different colors and effects, you can even delete pens from your pencil case. But that's the one we want and we're ready to start drawing. Notice that over here, on the left hand side, draw has already been selected, so you can tap that to turn it off, tap that to turn it back on and you'll see which pen is selected. With our blue pen selected I can come in here and start drawing if I wanted to. So I'm gonna try drawing a rectangular shape around the addition, clicking and dragging with your mouse or with your pen, just pushing down and drawing.
You can see what that looks like, doesn't look very good. I'm gonna undo that with control z, you can do the same. Instead, I might want, automatically, to have this feature converted into a shape. Into shape is something you can turn on by tapping that and then going back here to my addition and drawing what's close to a rectangle, doesn't have to be perfect and it probably won't be. When you release, it's automatically converted to a shape for you.
Now we can come up here, turn draw off and use our digital pen to move it around, to resize it, might be a little bit wider, go up here to the format tab to change things like the fill, I don't want any fill, so I can see right through it, and the outline itself I might want to change because it's only proposed I might wanna go to dashes or dots for example, there we go, like so. Alright, let's go back to the draw tab, so we have our pen now and it we wanted to add addition pens, even move these around, if that's the one I use most I can click and drag it over to the beginning, any changes I make here are gonna be save across my apps and devices, in fact, the first time you do this you'll even see a message saying that Microsoft is remembering what you've done here and it's going to apply those changes to those other apps and even those apps on other devices.
You'd have to click the "got it" button to confirm you've seen that message. Only happens the first time. So now when we flip over to another app like Excel or Word we'll have the same pencil case following us around, even on our other devices, something newly added here to Office 2019.
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