Translate your documents in Word

- When you have a document or even part of a document that needs to appear in another language, there's a translate tool now here in Word 2019 to help you with that. We're going to explore with whatever document you're working with. I have one here with a heading about us, and a paragraph down below. So if I wanted to translate this entire document, I don't need to do anything but access the translate tool. If I want a document that has more than one language, for example, about us, and the paragraph appearing down below in at least one other language, well, in that case, I wanna select what it is that I'm going to be translating.

Let's start with about us and the paragraph down below, making a duplicate. Clicking and dragging from about us across and down to the end is going to select everything I need translated. All I have to do now is copy it with Control + C, click down below, maybe leave an extra line, pressing enter, and pasting it so I have a duplicate. This is what I wanna translate now. I'm gonna start with the heading by clicking and dragging across the heading to select it.

I can now go to the Review tab to translate. You'll see that in the language group. It's part of Microsoft Intelligent Services so the first time you may be prompted to enable Intelligent Services. Once you do that, you'll just be able to come back to the Translate button, click it, and view the drop down menu, where we can choose to translate the selection, in this case, about us. Or translate the entire document. You'll get a copy of your document in the new language.

We can even set up our default go-to language if we seem to be translating to the same language over and over. Let's just go to translate selection now. Opens up the translator on the right and at the top you'll see selection is underlined. There's the English, automatically detected. You can see down below what it's going to be translated to, well, we don't wanna translate from English to English, click the drop down next to the language to see a long alphabetical list of languages to choose from.

And I want mine to go to French. Selecting that shows it down below. If that's what I want, clicking Insert will replace what's selected. So clicking the Insert button changes the heading to the French version. Let's do the same now, we don't have to close things up. We'll leave the translator open. Look what happens when we select the next paragraph by clicking and dragging from the beginning to the end. It now appears in the English section here, in the from box, down below in the to section, French is still selected and there's the translation.

That was pretty quick. Faster than I could ever do it. Clicking Insert replaces the English with the French. Now, you may see different formatting and we know that's easily fixed by clicking in the original paragraph, anywhere you like, go to the Home tab, select the Format Painter, and with that selected, all we have to do now is click and drag over the content to copy the formatting to our newly translated paragraph down below. Notice the same can be done with an entire document and with document, you can see the language can be automatically detected, that you're working with.

And the language you're translating to just as we did with a selection. Once you have your languages selected, clicking the Translate button, in this case would translate the entire document. So sometimes you do want a document in a different language, sometimes you want more than one language in the same document. Either of these options will work, brand new to Word 2019. When you're done, click the Close button to go back to your document, closing out the translate pane.