Microsoft Office is a collection of several applications. There are a few applications that are always included with Office—Word, PowerPoint, and Excel, for example. However, depending on which version of Office you are using, there may be other components, including the online versions of the productivity apps, OneNote, Outlook, and more. This video clarifies which applications come with Office and which are included with the different versions.
- [Instructor] At this point, I'm sure you know that Microsoft Office is not one single application. It's a collection of several applications and online tools. Let's get an idea of what you should expect to have if you're using Office. Now, of course, Word, Excel, and PowerPoint are the main players here and they are included in every version of Office. And if that's all you plan to use, that's fantastic. But if you do want more there is more available with Office. Office generally includes OneNote as well.
It's an application for taking notes and organizing notebooks. And usually, Office also includes Outlook, which is for working with email, a calendar, and an address book. Now, beyond that, there are other applications that you might have, depending on whether you have Microsoft Office for student, home, or enterprise users. Some of those include Microsoft Publisher for doing page layout, like if you're designing print advertisements or magazine pages. There's Access for building databases and there's Skype, which is used for video or audio calls and meetings, though there is a free version of Skype available separately from Office.
Then there's OneDrive, which is a cloud storage tool. OneDrive gives you space on Microsoft's servers where you can store documents and other files. From there, you can access those files from multiple computers and mobile devices, and you can share them. And OneDrive integrates with many Office applications, making it easy to open those documents that are stored on OneDrive in those applications. Now, at this point, it's important to remember that there are two primary versions of Office. There's Office 365 and there's the standalone version.
If you have a standalone version of Office like Office 2019 or Office 2016, then the story pretty much ends here. You can start working with one or more of the tools that we've seen. But Office 365 users have more than just these applications. Office 365 is an online service. You set up a membership and you pay a monthly or an annual fee for it. With that membership, you can download and install the applications that we've already seen.
But there are more tools, starting with the Office 365 website, which is your general hub for accessing everything else. This can be accessed at office.microsoft.com. And you can see I'm already signed in to my account here. Once you sign into this website, you should probably click on the app chooser button up in the top left corner. Some people call this the waffle. And here, you can see all of the apps and services that you have with your account. You might want to click where it says All Apps to see a full, complete list of everything that you have.
Now, some of these are services or tools that are only available here on the web, and some are applications that you can install on your computer, and some of them have both. For example, if you take a look at Outlook. You can install that as an application on your computer or if you prefer, you can use Outlook here in the web browser to work with your mail, calendar, and address book. Now, obviously, that makes sense for Outlook, but there are other examples like this. For example, Microsoft Word.
You can actually use Word in a web browser without installing the application on your computer. It does not have all of the same features, but it's good for some occasional quick work. Also, with Office 365, you can access OneDrive. I can see that right here on the list. And you can even open and edit documents that you have stored on your OneDrive. Beyond that, there are lots of other applications and tools that you might have with your Office 365 account.
Some of them you can access online and some are applications that you can install and some are both. This list can get pretty long and we cannot go through all of them here, but I do want to talk about a few important ones. For example, there's SharePoint. SharePoint is a tool for building custom websites with resources specifically for people in your organization. It can even store files, similar to OneDrive. But files on SharePoint are accessible to your co-workers who are members of the work group.
There's a tool called Yammer, which is like a social media site for you and your co-workers. Sway is a tool for building web-based presentations that integrate content from other online services. And then there's Teams, which is part of Office 365, though there is a free version available separately with a somewhat limited set of features.
Teams is a hub for sending messages and having conversations with other people, usually your co-workers at your company. You can have one-on-one or group chats, video meetings, or open conversations accessible to large groups of people. So there are a lot of tools and applications available in Office, especially Office 365. This gives you a general idea of which of those tools are available to you. If you need to work with some of them or if some of them just sound interesting, I encourage you to find the training courses for those applications and start learning.