In this video, learn how to collaborate in real time using co-authoring in Word, PowerPoint, and Excel.
- [Instructor] You can collaborate with Word, PowerPoint, and Excel. is you need to share the document. To get started, tap the icon on the very top right hand side of Word. of the document to somebody else. To do that, tap send a copy. From here, you can tap format to decide if you want to send it as a Word document or a PDF file. This is fantastic for turning a Word document into a PDF for a contract. To get back to that main screen, tap send a copy and then back. Something else that you can do is tap copy link. This is going to allow me to send a link to somebody else to view the document. The document has to be stored on a cloud storage service like OneDrive or SharePoint in order for this to work. You also need to decide what's going to happen to that link. For example, right now, it says anyone with the link can edit, but you can change that. Let's tap anyone with the link can edit to change those settings. Right now it defaults to anybody with the link, however you can change that to just people with your organization, people who already have existing access to that doc, or you can even invite specific people. I can also untap allow editing. This means that they can only view the document if they have the link. I can also put an expiration date for this link, which is great if you don't know who has the link anymore and you want it not to be valid after a certain amount of time. I can also toggle block download on and off. With block download on, they can only view the document in the cloud, they can't download it to their computer. and I'll tap apply. In order to be able to co-author a document, that is either have people update your document or work with them in real time, you need to invite them. I'm going to tap to enter a name or email address and I'm going to invite somebody to work on this with me. I can put in their email address and I can even tap to add a message to them. Tap send and your invitation to that user has been sent. Once you've shared a document with somebody, they can edit the document and you'll be able to see them working on the document and their changes in real time. You'll be notified when somebody starts editing the document at the same time that you do. You can even see the changes appear as they're typing. I can see that the word California has just been edited which means that Jenny is in here and she's making changes to the document. The other person can also see me making changes while I'm in the document as well. If I want to see how many people are in this document, I can look on the top right hand side and see that there's currently two people in it. It's fun and easy to collaborate. All that has to happen is that your file needs to be shared on OneDrive or SharePoint for this to work. Now, you can enjoy realtime co-authoring with your coworkers in Microsoft Word, Excel, or PowerPoint.
- Installing Office on an iOS device
- Creating documents, spreadsheets, and presentations
- Inserting pictures and charts
- Formatting text
- Working with Outlook email and calendar
- Taking notes from anywhere with OneNote for iOS
- Communicating with Teams
- Collaborating in Office for iPad and iPhone