Organizing the files and folders that you store on the desktop can help you maintain a clean workspace. This video shows how to move files and folders on the desktop manually and automatically.
- [Instructor] Let's look at how you can store files directly on the desktop and how you can get things cleaned up when you have too much stuff on the desktop. To understand this, I want to open up Finder, and I want to go to the Desktop folder. This is part of your Home folder, so I do have a shortcut it to here. Or you can go to your Home folder, and you can find that folder right there. I'll open that up. Except for any storage drives that you see on the desktop, everything on the desktop is actually stored in this folder. I just don't have anything there yet. So you could save something directly on the desktop, or you can copy or move files to the Desktop folder. So, for example, if I go to my Documents folder, I could drag a folder to the desktop itself, and it's been moved there. Or let me go into a different folder where I have a bunch of files. And I'm going to go to the Edit menu and choose Select All. And this time, I'm going to drag them not to the desktop, but to the shortcut to the Desktop folder over here on the left. Once again, they've been moved to the desktop. So I can see them on the actual desktop, or I could go to the Desktop folder and find them there. So you can store things on the desktop like any other folder. But I think it's important that you don't save too much stuff directly on your desktop. If you do keep stuff on your desktop, I want to make sure that you can keep all those things organized. Now, first, you can drag files and folders around manually and place them where you want and get organized that way. But that could be really tedious. Fortunately, you have some quick options for organization. First, I want to make sure you click somewhere on the desktop to make sure it's active, and it's easier if you don't have any other windows open too. Then I want to go to the View menu, and I want to look at the sorting and the clean up options. Starting with Sort By, we're going to go here and choose to sort by kind. Now all of my folders are together, all of my pictures are together, all of my PowerPoint files are together, and so on. If you try to move something while sorting is turned on, it's not going to let you. It'll just snap back into place. Things will stay sorted as long as sorting is turned on. But if you go back to the View menu to Sort By and set this to None, that will turn it off, and everything is back to where it was before. Now the other option is Clean Up. So let's go back to the View menu. We'll go to Clean Up By. This time, we'll choose Name. And this is a little bit different. These items have all been moved to the new place as if I dragged them manually. So you can move items manually after a cleanup. Or you could go back to the View menu to the Clean Up option and choose a different criteria. So let's have this clean them up by kind. Now finally, one last option is stacks. So we'll go to the View menu and choose Use Stacks. Now everything is organized by file type with one icon representing each type of file. Now these are not folders. Nothing has been moved on my hard drive. It's just a sorting tool. If I click on one of these stacks, I will see all of the files in that stack. And from here, I can work with these files normally. But when I click on the name of that stack again, it closes. And now I only see one icon representing the stack of those files. By default, stacks are grouped by file type, which I think makes the most sense. But if we go back to the View menu, go to Group Stacks By, you can choose a different criteria. So I can have the stacks organized by when the files were created. Or, naturally, you can go back to the View menu and turn stacks off by disabling the option to use stacks. So stacks and sorting tools can make a big mess of files on your desktop much easier to browser. With that in mind, I still recommend that you don't store a lot of stuff on the desktop. It's better to use the other folders on your storage drive for better organization.
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- Using bundled applications
- Import and organize pictures
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