Join Nick Brazzi for an in-depth discussion in this video Setting up accounts for Mail, Contacts, and Calendar, part of Mac OS X El Capitan Essential Training.
- In this chapter, we'll be working with email, the Address Book and the Calendar application. To do that, we should start by getting certain online accounts set up. Mail, Contacts and Calendar are three of the most useful bundled apps in OS 10, but to get the most out of these applications, and really to use Mail at all, you're going to need to set up an email account. This movie is not about creating an account, instead I'm going to assume that you already have an email account, maybe an account assigned to you by your employer, or maybe a Gmail or a Yahoo account, or even an iCloud account.
We're not really gonna get into the details of working with iCloud, that's covered in iCloud Essential Training, but we will be looking a little bit at my iCloud account in this movie. So, we're not gonna talk about setting up an account, instead in this movie, we're gonna cover how you can connect an existing account with OS 10 so you can use the Mail application to send and receive emails from that account, or to synchronize Calendars and Contacts through that account. So I'm gonna start by launching the Mail application. And if you do not already have an account set up in the Mail application, this is what you'll see.
It's asking me to set up my account. I'll need to provide at least the email address and password for the account that I wanna set up. So let's do a really easy one first. I could choose Google, Yahoo, Exchange or iCloud, or AOL. Any of these options here in this list will be pretty easy to set up. So, I'm gonna set up a Google account. This is where you would go if you have a Gmail email address. So I'll select Google, I'll hit Continue, and basically, I just need to put in my email address and password.
So I'll type in my email address, I'll click Next, then I'll type in my password for this account. This is exactly the same name and password I would type in if I went to the Gmail website to log in and check my email. So now I'll hit Next, it's gonna authenticate that account, and then it's gonna ask me which applications I want to sync data with through my Google account. By default, Mail is selected, but I could also synchronize my Contacts, my Calendars, and also Notes.
We're gonna talk about Notes in separate chapter. Now, if you use the Google Talk chat service, you can link that with the Messages application as well. For now, I'm just gonna leave that turned off and I'm gonna hit Done. And after a few moments, I should see the email messages from my Google account, will pop up here in the Mail application. Okay, so now those have filled in. We're not gonna talk in this movie about how to send and receive email, we're really just focusing on just setting up our accounts. So for now, as far as my Google account goes, I've successfully set that up.
So now I can go into the main Mail application menu, go into Preferences, then I wanna make sure I go to this tab labelled Accounts, and I can see that my Google account is all set up and ready to go. So, that's one way to add an account into the Mail application. Another way to do it would be to come here to Preferences, I could hit this + button here, and from here I could go through the process of adding another account. I could maybe choose my iCloud account and go through the set up process there.
But for now, I'm just gonna Cancel this, close Preferences, and I'm going to quit Mail. Because there are a few interesting things that you should see in System Preferences. So I'm gonna go into the System menu, into System Preferences, and there are two buttons here, iCloud and Internet Accounts. I'm gonna start with Internet Accounts. And since I already set up my Google account inside the Mail application, it's already listed here, and I can select it, and of course it's also synchronizing data with the Address Book, with the Calendar application, and with the Notes application.
And later when we work with those other applications, you'll see that there will already be data from my Google Account synchronized with those apps. We're gonna take a step back, I'm still in System Preferences, and this time I'm gonna go over to iCloud. If you have an iCloud account, you could set it up as we saw there in the Mail application, or you can go into System Preferences and set it up. In fact, most people do it in System Preferences, so I wanted to do that here. So, my email address is here, I'm gonna type in my password, I'll hit Sign In.
Logging in to an iCloud account takes a minute, so we're gonna jump ahead in time, and now I've finished logging into the iCloud account. Again, if you wanna learn more about iCloud, check out iCloud Essential Training. But now that I'm logged into iCloud, I can see that it is set up to synchronize with my Mail, as well as Contacts and Calendars, and even Reminders and Notes. And if I take a step back again in System Preferences, and I go to Internet Accounts, I can see that both my iCloud account and my Google account, are both listed here.
Alright, so let's quit System Preferences. I'm gonna go back into Mail, and after a moment, I'll see both the email from my Gmail account, and from my iCloud account. And if I go into Mail Preferences now, I can see I have both accounts set up and I'm ready to receive email from both. And if I go into the Contacts application, which is the Address Book application, I'm gonna see Contacts from both my Gmail account and my iCloud account. And if I go into the main application menu for Contacts, go to Preferences, to Accounts, I see those same accounts here as well.
The same will be true in the Calendar and the Notes application as well, which, we're gonna talk about all of these applications separately as we go through the rest of the course. Now let's look at one more way of setting up an email account. I'm gonna go back into the Mail menu, back into Preferences, under Accounts, and I'll hit that + button again. So of course, if you have one of the email accounts that appears on this list, it's very easy as we saw. But sometimes you have an email account that does not show up on this list. Maybe you have an IMAP or a POP account.
What you would do is select Other Mail Account, then hit Continue. From here, you'll put in your Name, then your Email Address, and then your password of course. But before I hit Sign In, I wanna point out that, with some accounts, the Mail application will be able to automatically detect the configuration settings based on your email address. So you might get lucky here, and when you hit Sign In, it might just go ahead and set up everything for you. But in my case, I'm not gonna be lucky. I need to provide more information.
And now things get interesting. I need to know information about whether this is a POP or an IMAP account. Then I need to know my Incoming Mail Server, and Outgoing Mail Server. This is information that you'll need to get from your email provider. That might mean that you need to talk to your internet provider, it might mean that you have to talk to the IT department at your office or your school, but somebody who administrates your account should be able to provide this information to you. Then you can fill in the rest of that information, hit Sign In, and you'll be set up.
Once you have a POP or IMAP account set up, you should be able to use your Mail, and it might also synchronize with your Address Book and Calendar, but most POP and IMAP accounts do not, so don't expect syncing with Address Book and Calendar as well. But for now, I'm gonna cancel this because you can see the general process of setting up a non-standard account. And now we know how to set up an account inside of the Mail application, which of course, can also give access to the Address Book application, and the Calendar, and the Notes applications.
We'll talk a little bit more about accounts as we go through other things later in this course, but for now, I have my iCloud account set up, which will work with Mail, Contacts, Calendars and a bunch of other stuff, and I also have my Google account set up which will work with Mail, Contacts and Calendars. If you had trouble setting up your account, I suggest you talk to the tech support offered by your account provider before continuing, particularly with Mail.
- Setting mouse and trackpad options and gesture controls
- Connecting to the Internet
- Organizing your Mac OS X desktop
- Browsing files and folders with the Finder
- Launching and quitting applications
- Using Split View and multitasking
- Searching for files with Spotlight
- Browsing the web with Safari
- Setting up Mail, Calendar, and Contacts
- Connecting to others with Messages and FaceTime
- Working with notifications
- Installing apps
- Sharing over a wireless network
- Backing up your Mac