Join Nick Brazzi for an in-depth discussion in this video Setting up accounts for Mail, Calendar, and Contacts, part of Mac OS X Mavericks Essential Training.
In this chapter, as we dive into all of the important applications that come bundled with OS X, we should start by getting certain online accounts setup. Mail, Contacts, and Calendar are three of the most useful bundled apps in OS X. But to use them to their fullest and to use Mail at all. You need to have an account. This movie is not about creating an account. I'm going to assume that you already have an email account, maybe a Gmail, Yahoo! Or even an iCloud account. By the way, we talked about setting up an iCloud account earlier in the course, so you can always refer to that.
Or maybe you have an email account issued to you by your employer or your internet service provider. No, instead in this movie we're going to cover how you can connect that existing account with OS X, so you can use the mail application to send and receive emails from that account. Or to synchronize calendars and contacts through that account. So let's get started. If you simply jump into the Mail application, and you've never set it up before. You're very likely going to see this pop up. The Mail application is asking you to connect your email account to the application.
Now it is pretty is if you want to do that, for example, if I want to set up my Gmail account to work with mail, I can do that right from here. I can select this option for Google and I'll hit Continue, and I'll just plug in some information. My name is already in there, I plug in my Google email address and my password. And hit Setup. From here, it's going to ask what services I want to use with my Google account. Most online email accounts are more than just mail lately. They'll also synchronize contacts, calendars, even messages and notes.
For now, I'm only going to have mail setup, and I'm going to hit Done. And now because OS X, knows all the necessary settings to get a Gmail account setup, I've got everything running inside of Mail. And I should see all of the email messages that I have here in the Inbox. If I don't see it, I can just flip to a different screen. Maybe I'll hit Sent and then back to Inbox. And usually it will populate from there. So you can see that's one easy way of setting up an account. To do that, I went straight into Mail and I used a very simple automated easy to set up account.
Let's take a deeper look into this. I am going to quit Mail and I am going to jump into System Preferences and what I am looking for is this option for internet accounts. Because a lot of these accounts tie in to multiple applications, it doesn't make sense to only look at them inside of Mail. So that's why there's just one centralized location here in System Preferences. And I can see I have two online accounts. Earlier in this course I set up an iCloud account. And just now I setup a Google Gmail account.
And when I select each of these I can see all the services that are enabled. I have mail set up on this account but not contacts, calendars or anything else. For my iCloud account, I have a bunch of services setup, contacts, calendars, etc., But I don't have my mail set up. Let's go ahead and setup mail here. I'll just hit this box. And by the way if you don't have your iCloud account setup or you don't see iCloud listed here, you might want to check out the chapter earlier in this course where I setup an iCloud account. So now I have mail setup both in iCloud and Google and when I go to the mail application.
All of my email messages from both accounts are listed here and if I hit this little arrow next to inbox, I can flip between each of these accounts individually. So I can look at them one at a time, if I want to. I am going to go ahead and quit Mail. Back here in System Preferences I want to add another account. We had our iCloud account already. I just set up Google. Now, I'm going to add another one. I'm going to hit the plus button and I get this interface where I can choose from another account. This was pretty much the same list of choices that I saw when I opened Mail earlier.
Now, if I have any of these types of accounts, they're going to set up very easily, but I want to show you what it looks like when you don't have one of these types of accounts. I'm going to hit Add Other Account, because I have a mail account that's associated with my company. The company is Kinetico and I have a specialized email set up through their servers. So it's going to take a little more to set up. I'm going to make sure Add mail account, is selected and I'll hit Create. My name is already filled in.
And now I'm going to have to refer to some information provided to me by my email provider. You're going to need information like ink=coming mail server, outgoing mail server., Ports, names, passwords, all sorts of stuff. So you may have to contact your email provider. Usually when you log in to their website, there's a place where you can access a data sheet with all of this information. And I'm referring to that here, you've got to have this information on hand before you can manually set up an account. So, I'll plug in my email address and my password, and I'll hit Create.
It's saying this account must be manually configured. I already knew that, so I'll hit next. Now we have to choose account type. iMap or pop. Again, this is information that will be provided to you by your account, but sometimes you have the option to choose either. If your account supports both of these, I recommend iMap. It's a much more fully functional service. So, I'm going to stick with iMap because my account supports that. I'll plug in the mail server, which is information provided to me. You can see it's already filled in my user name.
But I want to give you a word of warning. It's been my experience, particularly with iMap accounts, that simply having the user name is not enough. Usually you'll have to plug in your full email address as your user name. So if you have any trouble setting up your account, try plugging in the entire email address as the username. And just for safety, I'm going to type in my password again, click next. In this case, it's not able to verify the authenticity of the server that I'm connected This could be a place for caution.
In this case, I am confident about my email service because I work with the IT people who set this up. So I am going to go ahead and connect. If you have any worries here, you might want to contact your service provider before continuing. So I'm going to hit Connect, now I'm looking for information for my outgoing mail server, and I've got that on my information sheet. And I've also filled out my username and password, and again, I'm going to use the entire email address as my username and I'll hit Create. And there you go. Now my mail account is set up.
Now, this particular mail account only supports mail in Notes. It's not a service for synchronizing calendars, address books, stuff like that. So you can see different types of accounts support different things. So for now, I'm going to quit System Preferences and I'll open up Mail. Again, it's going to give me this warning about verifying their certificate, I'm going to hit Connect. And now I should see all of the email messages from all three of my mail accounts. Now, I'm only seeing my iCloud account, but if I hit this drop menu, there we have all three.
I can select my Kinetico account. Or I can select all of my inbox's combined, and they're all listed here. So, back in System Preferences, under internet accounts, we'll talk a little bit more about accounts as we go through other things later in this course. But for now, I have my iCloud account set up, which will work with mail contacts and calendars, and a bunch of other stuff. My Google accounts setup, which could work with contacts and calendars, but I'm only using it for mail. My Kinetico account which only works for mail.
Now that I have my online accounts set up, as we continue through this chapter, we can simply jump into how to use the mail, contacts, and calendars applications. If you had trouble setting up your account, I suggest you talk to the tech support offered by your account provider before continuing, particularly with Mail.
- Installing and running Mavericks for the first time
- Connecting to the Internet
- Browsing through folders in the Finder
- Launching and managing applications
- Saving and searching for files
- Setting up iCloud and Apple ID accounts
- Browsing the web with Safari
- Using Mail, Calendar, and Contacts
- Messaging with iChat and Facetime
- Installing apps
- Sharing files and printer over a local network
- Backing up your Mac