Join Christopher Breen for an in-depth discussion in this video Exporting your calendars, part of Mac OS X 10.8 Mountain Lion Tips and Tricks.
You know that you can have multiple calendars within the Calendar application, but how do you protect the calendars you have? Well of course you want a back up of your data, and it's great that iCloud can sync calendars, but for something as important as this you want to do everything you can. And that means doing the following. So go down to the dock, where I have Calendar. And I go into the File menu and choose Export. Here you see two options, Export And Calendar Archive. I'm going to choose Export, and what happens is that the calendar that's currently selected, and that would be the 2013 San Francisco Giants Schedule, is available to be exported, and that's what this sheet does, here.
So, I'll save it to the Desktop so you could see the file and click on Export. Here's my file, and notice that it ends with .ics. This is a common calendar format that can be used by a wide variety of calender applications. So I could send this file to somebody else. They would import it into their calendar application, and then they could see my events. Now let's look at that other option. File > Export and in this time, Calendar Archive. When I choose Calendar Archive, I will be exporting not just that single calendar, but all my calendars and any reminders that happen to be associated with them.
So, I'll click on Save, and here's the file. And notice it looks different than the first one I exported. And the reason is because it's a different file format. It ends with .icbu. Which is short for iCal backup file. This is not a universal format, but rather one that is used by iCal and by Calendar. So I could take this file, I could send it over to one of my other Macs, import it over to that Mac and that allows me to import all my calendars as well as any notifications that may be connected to it. Now what if you'd like to export a single event.
Simple enough just take the event click and hold on it and then drag it to the desktop. And you create yet another .ics file. The difference is, this is not an entire calendar, but rather, it's a single event. I could email this to a friend of mine, they could bring it into their calendar application, and then they would have that event. So speaking of importing events, how do you do it? Well, there's several ways. First of all, I'm going to go to the finder. Go into my Documents folder, and I will grab a calendar that I exported on another Mac.
So, one way to do this is to choose Import, and then choose Import in the submenu. Here's my desktop, and here's my Work at Home calendar, and click on Import. When I do this, I'm prompted to add the events within that calendar to another calendar. So it's any existing calendar I have or I can choose New Calendar and then create a separate calendar that contains just these events. I'm not going to do that right now because I want to show you a couple of other things. So I'll click on Cancel. Another option is to grab the calendar and then drag it onto an existing calendar. When you do that, those events will be imported into that calendar. Now, I'm told that I have some unsafe alerts.
These are old alerts that may open up files or applications that I may have created using a different version of the Mac OS. Mountain Lion doesn't like this sort of thing, so it tells you to remove these unsafe alerts. If you choose not to by clicking Cancel, the events won't be imported, and that's what I'm going to do right now. One other option. Let's say you're not using calendar. You can simply drag the file on top of the calendar icon in the doc, and here is our add events window again. Once again, you can choose where to add them.
And this time, I'll choose to create a New Calendar, and I'll click on OK. Here's our remove unsafe alerts dialogue again. This time, I'll go ahead and click it and get rid of those things. Now when I do this, you'll notice that this test event notification comes up. And that's because I have an event scheduled for tomorrow that has an alert connected to it, and it's doing the right thing. It's alerting me to that event. I'll click on Close and that's gone. Now it's telling me that my reminders are not imported, would I like to import them? I absolutely would but calendar doesn't support reminders.
Instead I have to bring those reminders into the reminders application. I'm not sure that reminders really is going to import some reminders but let's see. I'll click on Yes. Reminders will open and it will prompt me for a location to save those reminders. This case let's choose Tasks, click on OK and as I feared there are no reminders to bring in. If there were they would appear Right here within Tasks. I'll quit Reminders. And we're back to Calendar and that's it.
The basics of moving events in calendars, in and out of Calendar.
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- Sharing and delegating calendars
- Syncing Google contacts
- Discovering hidden tricks within contact headings
- Scheduling startup and shutdown
- Copying files via Bluetooth
- Using a remote disc
- Creating password-protected archives
- Creating a bootable installer drive
- Repairing your keychain
- Resetting your login password