Join Jess Stratton for an in-depth discussion in this video Creating a new message, part of Up and Running with Lotus Notes.
Now we're going to go over the most basic steps toward sending an email, but stick with me even if you know how to do this. You'll need to know how to pull the right address from your local contacts versus the company address book of all its employees. We started the mail file; in the left-hand side of the Action bar and click New to open up a new email. Now in the To field, I could simply start typing an email address, but I want to see what address book it's going to pull from. So in this case, I am going click on the To, which is highlighted in blue so I know I can click on it.
It's going to pull up a dialog box of my address books. Now there's two different address books I can pull from. My own contacts, which is a personal address book that's located on my computer or the company directory. I can start by clicking on this down arrow and going into my contacts. So this brings up a separate list of all the contacts that I have that are unique to me. But in this case, I'm going to pull from the company address book. So I am going to click back here and go to my directory.
Now you'll see all sorts of things in here, like folders and conference rooms. That's because this directory is going to show you everything and not just all the people at your company, but other entries in the domino address book too. If I click on the icon on here, I can actually do a quick search and start typing if I know exactly who I'm looking for, hit Search, and it's going take me right to the person I want. I can either double-click this or click the To button.
Zoe Taylor is added to one of the recipients of the email address. The next people I want to send two is a group called Boston Area Employees, because I think that they might want this particular attachment that I'm going to send them. But before I do that, I want to make sure I know who is in the group, so I know exactly who I'm sending it to. If I click once on the Group and click on the Details button it's going to open up the entry in the address book for that group. I can now look and see what the description is, it's all Employees who live in the Boston area, and I can scroll down even further and see the members of the group.
So now I know exactly who I'm sending it to. In this case, this is who I want, so I'm going to add them into the cc field, meaning they're going to get a copy of this email also. If I wanted I could put somebody else in the bcc field; that's means there are going to get a blind carbon copy of this. There are going to get a copy of this email, but everybody who's in the To and cc fields will not know with that person has been sent a copy. So now I click OK, and all my To fields have been populated so I am ready to keep going.
I am going to type a subject, and now I can bring the cursor into the body field. As you can see, there are some things that are underlined in red. That means they're spelled wrong and we can fix them before we send the email out. I can right-click on any word that's got a red underline on it, and it's going to make some suggestions for me. In this case, I did want to word customers so I am going to choose that. If I right-click on whitepaper, in this case I did not want the word wastepaper.
However, I think I'm going to be using the word whitepaper a lot, because I am in marketing. So I am going to come down and say Add to Dictionary. It's been successfully added to my own personal user dictionary and it's not going to think that word is misspelled ever again. Now I am going to include an attachment. In the Action pane I am going to look for the paperclip icon and click on it, and it's going to bring me into My Documents where I can choose a file. I am going to choose my whitepaper and then click Create. It puts it in.
I don't think I'm quite ready to send this email yet. So I am going to save it as a draft. In my Action pane I am going to click Save as Draft. When I'm ready to come back and look for that email, I am going to go into the Draft section, and there it is. Now I can come back in, double- click on it to continue editing it. Now I'm ready to send it. I can simply hit the Send button and it's on its way and that is how you send a basic email in Lotus Notes.
- Reading mail
- Searching and organizing mail
- Formatting messages
- Setting up an out-of-office reply
- Adding contacts
- Creating meetings, appointments, and reminders
- Adding a Google calendar to Lotus
- Adding a widget to the sidebar
- Using Sametime chat
- Opening Lotus Notes applications
- Working offline