Join Chris Orwig for an in-depth discussion in this video Grouping photos into general collections, part of Lightroom Workflow Strategies.
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In wedding and event photography, because we shoot such a high volume of photographs, we need to figure out a way to organize or group these pictures, otherwise we're going to end up having a folder with literally thousands and thousands of images. And sometimes having hundreds or thousands of photographs in a folder, well, it can just be overwhelming. So in order to divide things up a little bit, you can use collections. And here you'll find that collections, well, they will really just save the day. Let's take a look at how we could come up with a collection strategy in order to group these pictures together.
The first thing that you'll want to do is go to the collections panel and click to create what is called a collection set. This is a main or kind of hierarchical organizational folder. In a sense, this is the main folder or the main collection for our pictures. Here, what I want to do is just go ahead and type this out as the event name, and I'll type out Stephanie and Cameron Wedding. I want this to be top level, and then I click Create. So here you can see we have this box. Now this isn't really a folder, but it is a way to start to group things. Inside of this I want to create a few other collections. So with this targeted, click on the Plus icon. Here, what I'll do is create yet another collection set. And what you'll want to do is create collection sets which allow you to group images together, either based on subject or, perhaps, chronological order of the event.
Let's keep things really simple here, and let's simply create some collection sets like After or Before or the Ceremony. Let's keep our naming convention really simple as well. This will create a problem for us, but we will fix that later. So the first one I'm going to create is before. This is where I am going to group the pictures which were captured before the ceremony--before everything as the bride and groom are getting ready, or perhaps as the family was together. So here we'll click on create. Here is our first collection. In this case I added this to the wrong location, made a mistake. If you do that, just drag and drop it into this collection set so that this is inside of this here.
Next, I'll click on the Plus icon, create another collection set, and I'll do another one which is Ceremony. I want to make sure this is in the right spot this time, so I include this inside of Stephanie Cameron Wedding. Another way to do that, as you saw, is just have this right next door to the Before collection--in other words, just have it in the same area. Both of these options--either this one here or this one here--are identical. All right. Click Create. So you can see I now have Before, I have the Ceremony, now I want another one which is After. Click on my Plus icon, create that collection set, name this one After, and then click Create.
All right. Well, great. Except that I created a problem, another mistake. We can see the order is After, Before, Ceremony. That is kind of awkward or strange. What you can do is you can name these with numbers so that the flow of your collection sets follow the chronology of the event. I find that is a great way to organize things. So let's go to After, right-click or Ctrl-click, and name this 03, because this is my third collection set.
And go to Before, right-click or Ctrl-click, choose rename, and then type out 02. And of course, now that you know this, when you create yours, the first time you will use numbers. I just want to illustrate this because I think it is a mistake that a lot of us make, and I hope that this convinces you to use numbers as you're naming these collection sets. This gives you the ability to organize them, and it looks like I made a little mistake there because I was trying to talk at the same time. That one is the second one, and then the before, that one needs to be 01.
All right. It's great that we have flexibility to make those changes. Okay. Well, now that I have these sets, you can see that I can start to group these together. I have my Main collection. Inside of that, I'll have pictures that were captured before and then during the ceremony and then after the ceremony. Inside of these collection sets I am going to want to make some collections and also have images probably in multiple collections. So it's going to get kind of interesting. So before we start to divide things up we then ask ourself, "Well, are there any other collections we want to create?" Well, perhaps we want to add a collection set or create one which is different than what follows the chronology--for example, one that I might want to create here.
Go to create another collection set is this, I'm going to name this one 04_Wedding_Book. This way I can have some pictures that I think are just outstanding, and if ever I come across a photograph that I want to include in a wedding book, well, I now have that collection pre-built. It's already there for me. And when it comes to building these collections, a lot of times one of the ways that you can prepare for a wedding or event is to build the structure beforehand, get this all set up so that after the event--once you have captured the images--all that you need to do is to go to that folder and then really begin the organizational process.
Well, let's take a look at how we can do that process, And let's do that in the next movie.
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