Team meetings are more effective and efficient when you think about why you’re meeting, who should attend, what the purpose is, and when and where you will meet.
- We've all been there,…stuck in a meeting wondering what the point of it is…and if we're being honest,…at that point the person leading the meeting…has basically lost us…with little chance of recovery.…Let's take a look at some things…you can do to keep your team mates…from experiencing this in your meetings.…When planning team meetings,…I suggest using five Ws to improve your team's communication…before, during and after your meetings.…We'll start with why.…It's important to think of why you're meeting…in the first place.…
To do this it's helpful to define your meeting objective.…What topics or actions will you discuss…that can't be addressed in an email or memo?…Consider what you're trying to accomplish…with the time you have.…The most common purposes for meetings…are to inform, decide, plan and brainstorm.…Provide information about the purpose…of your meeting in advance.…This gives your colleagues a chance…to prepare for the discussion…which greatly increases the likelihood…you'll be efficient with your time.…
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- Defining roles and commitments
- Managing conflict
- Establishing and maintaining trust
- Creating a shared vision and focusing on objectives
- Providing feedback
- Structuring time for reflection
- Holding teammates accountable
- Communicating in face-to-face and virtual meetings
- Communicating across job functions and across cultures