Meetings. We can't live with them. We can't live without them. They are the one place where there is collective and priceless mindshare, yet most of our meetings are considered wasted time. How can we take this precious time and operationalize, moving the project forward to ensure getting to our goals?
- Meetings are not for giving updates.…Really, they shouldn't be about anything…that, A, could be delivered through another medium,…or, B, doesn't warrant a discussion…that requires every person in the room.…Meetings should be about alignment…and decisions that require the active…participation of every person in the room.…This comes in two forms: topics that affect everyone,…like personnel decisions; and situations where one person…is stuck and is looking to leverage…the problem-solving capability of the full team.…
Not only are these appropriate tasks for meetings,…but working collectively like this…builds an extremely tight team or working group.…It's rare and precious time that…you and your team have together.…Please don't waste it on a laundry list of updates…that they can read or get through video.…So, let's look at a sample program that you can use…as a guide for improving your team's meetings.…First, define cadence expectations…for your meetings with your team.…Define meeting frequency and duration.…Is everyone expected to attend?…
- Define “compassionate collaboration” and explain how it helps a team work more efficiently.
- Identify the potential problems with narratives.
- Recognize the core skill that a great project facilitator possesses.
- Determine the best way to address possible barriers or roadblocks to attaining the collective goal.
- Recall how often checklist compliances should be verified.