Join David Rivers for an in-depth discussion in this video A tour of the interface, part of Keynote '08 Essential Training.
In this movie, we are going to get a quick overview of the Keynote interface, just to get you familiar with the important buttons and the various palettes that you are going to be needing to build your presentations. So we are going to start by creating a new presentation, so we can see all of the buttons that are available to us. That means going up to the File menu. We opened up Keynote in the previous lesson so it's still open here and you can go ahead and open up Keynote if you haven't already. And then from the File menu we are going to choose New. Notice that there is a keyboard shortcut. Command+N as in New will create a brand new presentation for us. All right. So because this is a brand new presentation, I have got my Theme Chooser. I have got that option selected, that it shows up each time. I'm just going to choose a simple theme here.
Let's just scroll down a little bit and go to Leather Book and click the Choose button to start our presentation. So here we are with our first slide, in our presentation, and by creating a brand new presentation, we get all of these buttons showing up on the toolbar across the top. So really it doesn't matter what theme you have chosen here, we are not actually going to create a presentation, but we do need to start one to see these buttons. Now, across the very top of your screen where it says Keynote, this is our menu Bar, and of course clicking File will give us File options. So the commands you see here, like New, Open, Close, Save, all related to working with file as a whole.
If I go up to the Edit menu, you can see a number of these commands are not available, like Undo and Redo. I haven't done anything yet, so there is nothing to undo. There is nothing to Cut, Copy, or Paste, but all of these have to do with editing. Under the Insert menu, if I wanted to I could come here to insert things like Text Boxes, Shapes, Tables, Functions, Charts, and so on. But there are other ways to do this that we are going to explore as well. Then we have got the Slide dropdown. Here is where we can go if we want to create a brand new slide. So as we add slides to our presentation and build it up, this is where we can go, or we can use the keyboard, Shift+Command+N, to create new slides.
We can also navigate through our slides here. Skipping slides and using Go To to go to specific slides if we wanted to, or move through the slides, going to the next or the previous slide. From the Format menu, a lot of formatting commands. Formatting fonts and text if we are working with text in a slide. Tables, Charts, and Shapes are kind of grouped together. We are going to be doing a lot of this stuff as we move through this title. Then we have got copy and pasting styles, masking, all kinds of formatting options under the Format menu.
Under Arrange, if we are working with objects on our slides, so shapes and graphic images, for example, we can arrange them from the Arrange menu, bringing them forward or backward, so we are overlapping them in the right order. Aligning and distributing objects, flipping them, all kinds of cool options here under the Arrange menu. When we start to work with graphics and multimedia later on, this will come in handy. Under the View menu, notice that here we can play our slideshow, and there is a keyboard shortcut for that as well. We can Rehearse Slideshows. We have got different views grouped together here, there are four of them: Navigator, Outline, Slide Only, and Light Table. Remember those because there is another way to change our views as well.
Currently selected by the checkmark here is our Navigator view, and that's what we see in the background here, a slide with a thumbnail down the left-hand side in the Navigator Pane, and that helps us move between our slides and edit slides at the same time. But there is some other views. Depending on the type of slide presentation you are working on, you may want to change views. Here is where we can go to show things like Rulers and Guides. Hide Guides if they are on. Show Presenter Notes. Master Slides, and so on. All of this stuff we can do from the View menu.
Under the Window menu is where we would go to do things like minimize and zoom in a window. If we have got multiple presentations up, we can bring something to the front, or they will all be listed down here at the bottom of this menu, so we can switch between the various slide presentations by clicking it on this menu. Of course, at the very end is our Help menu where we can get Keynote Help. There is a Welcome to Keynotes document, there is Video Tutorials and iWork Tour, and all kinds of helpful documents and shortcuts and so on to help you use this application. Of course, you are going to learn everything you need in this title.
So let's go to the toolbar now and from the toolbar, notice that we have a New button. Well, actually all of these commands that you see on the toolbar are shortcuts for things we have already seen in some of these menus. So for example, to create a new slide we could click the New button, that will add a new slide to our presentation, but we know we can also go to the Slide menu and choose New Slide from there. So it's a shortcut. In other words, these commands are some of the more commonly used commands, and they will be at your fingertips here on the toolbar. The toolbar by the way is totally customizable.
We'll be looking at that later on in this title. But for now we'll just use the default. If we want to play our slide presentation, we can do it right from here. Then we have got View. Themes. You can see we have got Masters here. Each one of these has a little black triangle indicating that there are some commands or options that appear on a dropdown under these buttons. So Text Box for example does not, but Shapes does. Table does not, Charts does. We have got some other options here as well.
So let's go to our View button here and when we click it, because it does have one of those little triangles, we have a number of options. There is those views again: Navigator, currently selected, Outline, Slide Only, and Light Table. Let's take a quick look at some of these views. So we are currently in the Navigator view, which gives us this navigation pane on the left-hand side and then our slide on the right where we can work on it. If we switch to Outline, look what happens, this pane over here switches to Outline mode. Now, for those of you who are familiar with Microsoft PowerPoint, there is an Outline view in that application as well, and it's an ideal view for working with slides that contain a lot of text.
So for example, if I come into my slide here and double-click to edit the title and then double-click to add a subtitle, you will notice that, that text shows up over here in Outline view. Now, what's kind of neat is I can come in here to make those changes. I don't have to work on the slide itself. Another view, if we go back to our View dropdown is Slide Only. So Slide Only allows us to work on the slides, play our presentations, but we don't have any navigation pane. So to move from slide- to-slide we can use the keyboard, or of course we know that we can go to the Slide dropdown and use the Go To option to move through the various slides in our presentation.
If we go back to the View dropdown, one last one to talk about is called the Light Table in Keynote. This will show a thumbnail of each of the slides in our presentation. So I'm going to come up here to create a new slide. Notice that the new slide appears here in a thumbnail preview. If I switch views back to my Navigator, I can now work on my new slide. I'm going to type in a title, and down below I'm going to add just a few items here, like Ice Breaker, Keynote, Break, there we go.
So let's switch back to that Light Table view. In the old days when we worked with acetate slides and so on, we would put these on the light table to see the contents of the slide and then we could rearrange the slide presentation by just moving or dragging around our slides. Well, same thing here in this view, and if you use PowerPoint, it's called Slide Sorter view in that application. We just click and drag to move our slides around and reorder them. So this is the ideal view for reordering our slides. I am going to switch back to the Navigator now. This is the most popular view for working on slides and then having easy access to navigation between the various slides in your presentation.
Now, at the bottom half of the View dropdown you will notice separated by a line here, contains items that can be shown or hidden if they are shown. For example, rulers, the Format Bar, presenter notes, and master slides can all be shown while you work on your presentation and then if they are shown, here is where you go to hide them. So if I click on Show Rulers for example, you will notice a ruler showing up across the top of my screen, and down the left-hand side. This is great if I'm working with objects on my presentation, I want to line them up and get exact measurements.
So if I go back to View, you will notice now that it says Hide Rulers, and this is where I go to hide those rulers. But before I do that, there are some other things you can do with rulers. Right now you can see 0 is at the center, horizontally, as well as the center vertically. Now, if you don't like that, if you would rather have 0 at the top-left corner, you can do that, and change the units. Right now we are working in a percentage, so a percentage of our slide, but we can change those units by going up to the Keynote Preferences, and from here clicking on Rulers.
You will notice that I'm using Centimeters. You may be using something different. But it really doesn't matter if we display the Ruler Units as a percentage. Notice now over here that I have got 0 still in the center, but I have got 10, 20, 30, 40, and 50, so this is a percentage. Well, I was working in Centimeters. I can change that to Inches. Nothing happens over here on my ruler unless I deselect Display Ruler Units as a percentage. So now I'm working in Inches. Now, we can also use Guides. So I'm just going to close this up and show you that like any graphics application we can drag guides off of the ruler. So if I click and drag, you can see that yellow guide shows up. If I want to move it to the 3 inch mark, for example there, as well as the 3 inch mark down here, so I can line things up in the top-left corner and size them appropriately. Guides can be very useful. Then we can also make it so that objects snap to those guides and so on.
Well, if I go up to my View dropdown now, you will notice that if I hide the ruler, the ruler is gone, but the guides are still there. So I'm going to go back to View, turn back on my ruler by clicking Show Rulers, and look at some other options now on the View menu, such as the Format Bar. Clicking Show Format Bar brings that open. Now, you can see there is nothing highlighted here, everything is pretty much dimmed out, but it all has to deal with working with text. So if I click on my title, for example, you can see the font that's being used. Over here the typeface, set to Regular. The Size. So the font size is set to 60. There is the Color. There are enhancements we can make, like Bolding, Italics, and Underlining. Some Alignment buttons.
Look over here. We have also got the ability to set the Line Spacing, set to Single right now or one. We have got a button next to that that will help us if we wanted to choose a number of columns, if we are working in columns. Right now we are working in one single column. Then we have got Stroke options here for line styles. Notice that we have got some options for line color as well as fill. So we can get really fancy with text using the Format Bar. When we are not using it, we can go back to the View dropdown and choose to hide the Format Bar.
All right. If we are done with these guides, we can click on them, and just drag them back onto the ruler, and that will remove them from our slide. But we'll keep the ruler on, that can come in very handy when you are working with slide presentations. Notice down below here we have also got on the View menu, Show Presenter Notes and Master Slides. Now, as a presenter, if you are going to make notes-- For example, here on the Welcome slide, there are certain things I want to do like Introduce our keynote speaker. This would be a reminder to me as the presenter. Now, these are notes I can print out if I want to have them with me, or I can choose to show these on my screen button, not on the projector as I'm presenting, which is a great way to keep me on track. So we'll talk more about notes a little bit later on, but here is where we go to show those notes.
Of course, we have also got something called master slides. We looked at master slides in the previous lesson, when we went up to Masters to choose a layout for our slides. Well, by showing master slides we actually see the various masters in our presentation. So we can select them from here. Just a nice little shortcut. Currently, you can see what is selected. Up here I have got Title & Subtitle. If I go to the second slide in my presentation, you can see the checkmark shows up here next to Title & Bullets.
Now, if I rather have Title & Bullets - 2 Columns, I can go over here, click on that. It actually changes it for me. I'm going to go back up to Title & Bullets. Now I'm viewing the master over here, so I can work with the master itself. To go back to the slide, I click on the slide to view its contents. So later on when we are working with masters, we'll probably want to show master slides. Right now we are going to go to the View dropdown and Hide Master Slides, and we'll go back up here and hide our Presenter Notes. I'm going to come up top and hide my Rulers.
Now, another option when you are collaborating on a presentation is to use Comments. Notice it looks like a little sticky notepad. Well, right now Comments are being shown by default. So if I'm collaborating with someone and someone has some input into my presentation, they can use these little comments that appear on the toolbar here. This will allow me to insert a comment as I pass it on to the next person. Well, you can see that comment shows up here. I can close a comment from here, but I can also from the View dropdown hide all the comments in a presentation.
They are still there, they are just hidden, and I can't actually add any comments at this point. So the default is to Show Comments, show some here on the screen. We can move them around, and of course, we can close them as well. All right, next on the toolbar we have got Themes. We talked about Themes in the previous lesson. We can choose Themes for a current slide, and of course we can use the Theme Chooser from this dropdown to select themes for an entire presentation if we wanted to. We also talked about masters in the previous lesson, from the Masters dropdown, you can see the current master that's being used or the layout for this particular slide, and we can change them up just by clicking on our selection.
Text Box, I accidentally hit that one a moment ago, and added text, so anytime we want to add text to a slide, this is how we do it. Hitting the Delete Key on the keyboard removes that, if we don't want it. Here is where we are going to be going later on to add shapes. Look at all the different shapes we have. Lines, arrows, we have got squares, rectangles, circles, all kinds of different shapes, and down at the bottom you can see we have got a real interesting one here, which is a path, and we'll be talking about moving objects along a path later on in this title. Here is where we go to add a table, and we'll be dedicating an entire lesson to working with tables as well as charts. And there is various kinds of charts, different bar graphs, three- dimensional ones, stacking. You can see we have also got pie charts down below. So all kinds of options for creating charts or adding charts to a presentation in Keynote.
We talked about comments a moment ago. Here is where we are going to be going later on to create Smart Builds. You can see from this dropdown we have got different transitional options: Dissolving, Flipping, we have got the Grid, Push, Shuffle, all kinds of different transition options that we'll talk about later on. Of course, when we are working with images in a presentation, we can edit those images, or improve those images right within our presentation. We don't have to go out to graphics application to do that and bring it back into our presentation.
We have got Masking, Alpha, Grouping, and maneuvering our images here right from the toolbar. Then we have the Inspector, and if we click the Inspector, you can see we have got some different options across the top. We are going to be working with the Inspector throughout this title. You can see the Document Inspector. Over here we have got another one for our slides. Next we have got some transitions or build options: Text, Shapes. There is Rulers. It was selected. So we can work with our Rulers, Tables, Charts, and so on.
To close the Inspector, click the Close button. Media is where we are going to go to add media to a presentation. It could be a graphical image like a photograph, it could be a movie, it could be sound. This is our media browser and this is where we get access to all of those different multimedia options to add to a presentation. Colors is where we go to work with colors in our presentation. So we get the full, I'm going to give that a click, the full color wheel, and you can see I have got all kinds of options here for working with colors in a presentation.
But we'll save that for later when we have got objects like Shapes and so on that we want to work with colors in. Then we have also got our Fonts buttons down at the end here. We can show or hide the Font window by clicking this, and we have all of the fonts and the various families and typefaces, sizing options at our fingertips when we have got the Font window open. I'm going to close that up. You will notice I have got this double arrow over here, and when I click on that I see Format Bar. So I can get access to that Format Bar that we looked at from the View dropdown just by clicking here. Clicking this and choosing Format Bar will bring that up. Clicking it again will close it.
All right. Now, down at the bottom of our screen, we have also got some options. You can see over here, now, once I got many slides, I can choose a slide thumbnail size. So as I click this, right now you can see Medium is selected, and that's fine. I can see both my slides. But when they start to pile up I may want to switch to Small, and you can see that allows me to see more thumbnails in my navigation pane. Right now, because I have only got two, Large might be sufficient. This just allows me to see the contents better of those slides.
Meanwhile, I can still continue to work on my slides over here on the right-hand side, but you can see what's happened in 100% view here, I have got scrollbars to move around the slide. Now, if you don't like working with scrollbars, you may want to change the zoom level from 100% down to something like 75, for example. So it all depends on how you like to work. I'm going to change this back to Medium, which is the default, and change this back to 100%. You can see I have got quite a few zoom options, and at 100% I'm just going to expand my window here, so I don't need to use scrollbars to work on my slide. Once they disappear, I'm seeing the full slide.
All right. So that's a quick tour of the user interface. Don't worry if you have forgotten any of those items that we have looked at, we are going to be using a lot of these commands as we go throughout this title, building our presentations. Now that you have got the background though, it should make a lot more sense when we go to these commands to actually use them.
- Customizing the Keynote interface Creating and editing slides and presentations Working with text Inserting shapes and photos Working with tables and charts Creating transitions and object builds Sharing presentations Creating custom themes