Join Richard Harrington for an in-depth discussion in this video Working in stages, part of Keynote 6: From Outline to Presentation.
The way that I approach giving a presentation is much like a video or film project. There's typically three stages here, and we refer to them as pre-production, production and post-production, and then of course once is done you have distribution or delivery. Well, these apply very much to the world of presentations. The pre-production stage is where you determine some of the key factors about your presentation. This will include the aforementioned goals and objectives as well as things like a budget or any time constraints.
You need to determine how much you can afford to spend on things like stock photography or custom themes. How much time do you have to actually devote to building the presentation? Sometimes I'm very pressed for time, so I'll take a simpler approach as opposed to a presentation that I might use for several times. I may put extra effort in, or maybe it's something critical that's being designed for a company and going to be used by an entire sales force. As such, you might spend even more time on it. So, it's important that you measure all of this out. Once the pre-production is done and you've set some of the initial guidelines, you move into the production stage.
And one of those first stages is going to include finalizing your outline and the script. Once you have that detail done, you'll start to actually build things out. Now, the building part is the fun part, but unfortunately, a lot of people really get tied up into clicking buttons and using animation. You're going to see as we build the presentation today how I'm very methodical. I get all the content filled in, I get all the assets filled in, then I start to animate, then I go through and I proofread everything all at once.
It's very easy to become distracted, but if you think a bit more like an assembly line, you'll find that you are more efficient and that little things don't slip through the cracks due to being inconsistent with the order that you approach things. Then you enter of course the final post-production stage where all the bells and whistles are pulled together. You finalize the presentation and you go ahead and rehearse it, and make sure that everything is ready to go. Once it checks out, then you enter the delivery stage. And this can include live presentations or recording the presentation to share with others over the internet or another electronic means.
Now the lines between the stages are a bit blurred, but I still find it's a pretty good analogy. Remember, you start with planning, then you build, then you refine, and then you deliver. Once you get this down, you'll see that things run a lot smoother, and the quality of your presentations will rise dramatically.
- Setting your presentation goal
- Creating an outline
- Converting an outline to the initial slide deck
- Adjusting the layout of a master slide
- Changing themes
- Adding and formatting text
- Inserting images and video
- Adding webpages
- Creating text builds and Smart Builds
- Animating images
- Testing and rehearsing your presentation