Join Craig Syverson for an in-depth discussion in this video Understanding the Document Warning , part of Keynote '09 Essential Training.
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So I want to show you some examples of some things you might encounter when you are opening up a file in Keynote. Here from the Exercise Files from the Finder I'm going to double-click on Open. key, which opens up this particular presentation. And when it opens we get this warning message, this is called the Document Warnings window and it is letting you know that there is something amiss with the file, not so much that it wouldn't open it, but there is something in there that's not quite right. So let's hit Review and have a look. What it's telling us is there is a missing font showing up on slide 1. It turns out that this object here, it was originally set for this rather unusual font and you might encounter this a lot if you are getting presentations from someone who might be embedding a piece of text that is a font that is based on some corporate identity or some custom font that you won't necessarily have in your system folder.
So you can see there Keynote replaced it with a standard font. I can go up in here though, click on particular warning message and then go down to Replace Font and put in any font that you want for that particular item. Let me close this out and close out this presentation and I want to show you something with regards to opening up files from PowerPoint. Now, I have a PowerPoint presentation here in the finder and if I double-click on it and I don't have PowerPoint installed, Keynote will launch this particular presentation and open it for you. I happen to have PowerPoint and I want to show you what this looks like in PowerPoint, so I'll double-click on it now and it opens up PowerPoint and I'll press Play to show you the presentation.
I will just go through it here quickly. I'll press Advance. You see a sort of peek in. That's what they call that particular transition. Tap again, it moves over, tap again I have that wipe, tap again and I have a blink. I'll hit Escape to come out of there and let me close this out. And now let me show you this same PowerPoint as opened up in Keynote. I can right-click on it and move over to Open with and pull down to Keynote and let go. So, now Keynote will launch and open this same file. And here we see our Document Warnings window again. This time it told us that unsupported emphasis builds are removed.
So what it is saying is that it can open the PowerPoint presentation, but there are certain things that PowerPoint has that Keynote does not and you will see what those things are when you first launch it with this particular window. So, it is very helpful to know if you are wondering why is it not playing the way you expected it to. This particular window will help you understand why. So, I'm not too worried about that. Let me just play this and we'll see how it translated from PowerPoint over to Keynote. Press the play button and I'll advance the slide. It moved in similarly, little bit different, came from the bottom this time. Advance the slide. That worked fine and instead of the Wheel Wipe, it used the Iris transition and I'll hit Escape.
Another point is you can always go back up to the View menu and pull down to Show Document Warnings in case you want to see again what the particular instances were with that particular file. So, the Documents Warning window will tell you what problems you might be having with the presentation and give you clues as to how to fix them.
- Exploring the user interface and the media browser
- Inserting graphics, photos, and animated effects for eye-catching results
- Using the Presenter Display to help in the final presentation
- Adding audio with the Narration function
- Applying 2D and 3D transitions, including the new Magic Move
- Linking charts with Numbers '09
- Using the Keynote Remote iPhone application to present a slideshow
- Collaborating on iWork.com