Join David Rivers for an in-depth discussion in this video Themes, part of Keynote '08 Essential Training.
All right, it's time to explore themes now in Keynote '08 and before we can do that, obviously we need to launch the application. Now if Keynote '08 is going to be one of those applications you use on a regular basis over-and-over. You may want to create a shortcut to it on your dock. That's what I want to do because the other way to launch Keynote means double-clicking all the way through your Applications folder down to the iWork '08 folder, there it is. And in that folder you see the three applications that make up the iWork '08 suite: Pages, Numbers and Keynote.
And of course double-clicking Keynote here will launch the application. But I don't want to go through all of that each time I need to use Keynote. So I'm going to click-and-drag the icon all the way down to my dock. When I find the location I'm going to release my mouse button to create that shortcut. So that means I don't need this window anymore, we'll close that up, and now to launch Keynote, all I need to do is click once on the icon down below in my dock. Now the very first time that you launch Keynote, this is what you are going to see.
In the background is a blank presentation. We've got one blank slide sitting there waiting to be worked on. We've also got in front of this what we call our Theme Chooser window, and here is where we are going to create a new presentation using one of the themes that we have to select from in this screen. There are 36 professionally designed templates to choose from here, 9 more than we had in the previous version of Keynote. And you can see each one of these has its own name and then there is a little thumbnail giving us an idea what that theme is going to look like, in other words as we create our slides in our presentation using this theme we get a feel for the style of that slide presentation, even before we create it.
Now we do have some other options down below. For example, if you don't like the Theme Chooser showing up, click this little checkbox here that says Don't show this dialog again. So every time you launch Keynote or create a new presentation you won't have to see the Theme Chooser if you don't want to. I like having it there because I have also got this option down below which is to open an existing file. If I don't want to create a new presentation, that's okay. I can open one that I have already started by clicking this button down at the bottom. Now once I have selected a theme by clicking on it, I also have the ability to choose the slide size or the resolution.
So let's say I'm going to be presenting in a boardroom using a projector. Well, by clicking this little dropdown, I have got choices for the various resolutions. You can see 800x600 is selected for me by default; you may have 1024x768 selected. And then we've got some other wide screen options available as well. So if you happened to be presenting using a very large monitor or a high-end projector you may want to change the slide size. Now not all of the themes have all those selections. For example, if I scroll further down to this one here called Imagine, and I go to my Picker, you'll notice I've only got 800x600 and 1024x768. Now I can always create a new presentation using this theme, using this slide size, and then go in later and change the resolution. But it's a little bit dangerous. I could end up with a lot of empty space in my slides.
So I'm going to scroll back up to the top and choose an appropriate theme. Depending on your presentation, you've got a number of themes and they're named accordingly. For example, if I was going to be presenting on a downsizing strategy for the organization I probably wouldn't select Fun Theme down here. I'd probably go all the way up to the top here and select something like Gradient or even Black. So making that selection and then coming down to the Choose button will choose that theme for me and start my brand new presentation.
So here you can see I have got one blank slide sitting in front of me in this brand new presentation. I see a thumbnail representation of that slide over here in the left-hand column and it looks there is nothing on this slide, but when I look at it here there appears to be two placeholders: one for a title and one for a subtitle. So Keynote is assuming here that my very first slide in my presentation will have a title and a subtitle. Well, let's see what happens. Where it says Double-click to edit, I'm going to double-click.
My flashing cursor appears, that text disappears and I can type in my own. Same thing for the subtitle, I'm going to double-click and enter my text. And now I'm going to click outside that selection to deselect the box and there is my very first slide in my presentation. Now what happens when you have made your theme selection from the Theme Chooser, you started creating your slides, and you realize maybe this is not the best theme? Well, you can always change themes later on.
Notice that I have got a Themes button up here and we'll be exploring the UI in greater detail in the next movie, but right now I want to show you that I can change themes right here. If I would rather choose something like this one here, I'm going to see that change instantaneously. Now, you have to be careful because you can change themes for individual slides or for your whole presentation. The way I just did it, I changed it for one single slide and in reality I could have a different theme for every slide in my presentation, but that really doesn't make sense because then it starts to be distracting and even unprofessional in looks.
So what I'm going to do is go back up to my Themes dropdown and show you the Theme Chooser is available right at the very top. So I can go back to the Theme Chooser, select a theme, I'm going to choose this one here. Choose my Size, I'm going to leave it at 800x600. And notice that I have also got the ability to apply this theme to all of the slides in my presentation, regardless of their layout, or to individual or selected slides. And I'm going to leave it at All Slides.
When I click Choose, I'm going to see that change right in front of my eyes. I've still got the title and subtitle showing up in this first slide of my presentation but the look is much different. So let's talk about this particular slide. This is what we call our title with subtitle slide, but what if I don't like that layout? Well, there are a number of masters to choose from and they show up here. If I click the Masters dropdown for example, notice that title and subtitle is selected. Of course, Keynote assumes that we're going to create this type of slide at the beginning of a presentation.
Well, let's click out here and see what happens when we add a new slide. I'm going to click the New button right up here, the Plus sign. Notice that the new slide is actually a different layout. If I go up to my Masters dropdown now, the one that's checked off is called Title & Bullets. But if I wanted something different like maybe just bullets or title & bullets in two columns, well, I can change that just by clicking it and when you make a change like that, every time you add a new slide from that point forward that's the layout you're going to get. There is my next new slide and my next one.
So of course, depending on what you select from the Masters dropdown you're really choosing what your new slides are going to look like but you can always go back and change them up. All right, one other thing that I want to tell you about involves themes again and one of the things that we saw is that by default when we launch Keynote, the Theme Chooser does show up. But there are preferences to say don't show that but give me a default theme. Let's say you do a regular presentation, let's say it's a weekly meeting that you present in and you want to have a consistent look and feel for every one of those presentations. So there is a theme, a particular theme that you use over and over and over and you want that to be the default theme and you will change it when you need to create something different.
Well, you can do that by going up to the Preferences. So I'm going to click on Keynote here and then Preferences. Notice that General is selected up here at the top and by default I have got Show Theme Chooser. That's for new documents. Well, I could also choose to use a theme by clicking Use theme and currently White shows up as the default. Every time I create a brand new presentation now I won't see the Theme Chooser, I'll be using that White theme. But I can choose a different theme by clicking the Choose button and if this is the one I use on a regular basis, I would select it.
Choose the Size and notice that it shows up now as the new theme. So when I close this, every time I go to create a brand new presentation, I go up to File and New, or Command+N, notice that I get that new presentation created using my default theme. I'm going to close that up. I don't really need it and I'm going to go back to my Keynote Preferences and change it back to Show Theme Chooser. I'll close up my Preferences and save. So now every time I go to create a new presentation I'll see the Theme Chooser and it will allow me to choose my themes and my slide sizes and in any occasion where you use the same theme over and over, you may want to change that preference.
All right, I'm going to close this presentation as well. I don't need it. I'm not going to save my changes. That covers working with themes. Next, we're going to take a look at the Keynote interface and take a brief tour.
- Customizing the Keynote interface Creating and editing slides and presentations Working with text Inserting shapes and photos Working with tables and charts Creating transitions and object builds Sharing presentations Creating custom themes