Join Richard Harrington for an in-depth discussion in this video Setting passwords for Keynote exports, part of Keynote 6: Delivering Presentations.
You saw me add a password to a PDF on export. You can also do this to the document itself to make it a bit more difficult to modify. If you click the button here for Require password to open, you can now enter a password for the Keynote file itself. Additionally, you could enter a hint to yourself to make it easier. I recommend writing the password down or storing it elsewhere. However, if you include the option to remember this in your Keychain it will be stored in your system preferences for this particular computer.
Hitting Set Password then stores that. Anybody else who opens the file is going to need to enter the password. You, however, should be able to open the file freely. If your security settings are set a bit stricter you may have to enter in your system Keychain setting but that will then unlock the file with your master password. Let's close that, I'll save the change and open it back up. You see it comes in and it didn't ask me for it. If you want to turn that option off, if you are the document holder, you can unlock it.
But you will notice up here that there is a Lock icon next to the name. This indicates that it is currently locked with the password. If you want to lock it even further, clicking that will put an additional lock on it. And now the file itself can't be modified. So, don't confuse locking a document to prevent changes from setting a password to prevent it from being opened. Setting a password on open is useful to restrict access to the file. Locking a file is a good way to avoid accidentally making changes.
- Describe the process for creating presenter notes.
- Summarize four key steps to take when rehearsing a presentation.
- Explain how to use the Keynote Remote to control a presentation.
- Identify the technology and equipment needed to run a presentation between three different combinations of computers and projectors or televisions.
- Distinguish between self-running, looping, and kiosk mode presentations.
- Recall the steps necessary to print notes and handouts from a presentation.
- Select appropriate tools to edit movies made from Keynote files.