Join David Rivers for an in-depth discussion in this video Presenting, part of Keynote '08 Essential Training.
In this lesson I would like to give you a quick overview of what's going to happen when you actually present a slide show in Keynote, and we are actually going to be getting more detailed in the upcoming movies. But here I just want to establish some basic information that we'll be able to refer back to later on. If you've got a Premium subscription or you've got the CD for this title, you'll have access to the exercise files and I copied one of those exercise files. It's a Keynote presentation called Presenting. I have put it on my desktop, so we are going to open that up now. I am going up to File and then Open. Navigate to my Desktop. That's where I have copied Presenting. You can see it's a Keynote presentation, you can see the size, when it was created and so on. I'm going to click the Open button to bring that up on my screen, and now I'm going to click over here in the navigation pane on the very first slide in my presentation, you can see it deals with a Monthly Revenue Meeting. In this case, this meeting is happening in November 2007.
All right, so really what I want to do is show you some of the features of Keynote that we are going to be covering in this title and before we go into Presentation mode, let's look at some important Preferences by going to the Keynote Preferences up here and then you will want to make sure that the Slideshow is selected. You will notice that all of the options here fall under this heading When Presenting. So these are options that control how Keynote and your Mac behave when you actually press Play to start your presentation.
These remember our general keynote options, not slide show specific, so you don't need to set your Preferences for each and every slide show that you create. This first option is Scale slides up to fit display and you will notice that it's not selected. Well, this option increases the size of your slides to the screen that it's appearing on, and I would not recommend selecting this option unless your audience is having a lot of trouble viewing your presentation at its current size. Scaling your slides up can result in some blurry and very jagged looking graphics and texts, and you probably don't want that. So we are going to leave it unchecked.
The next one kind of speaks for itself, Exit presentation after the last slide. Well, what's going to happen is when you reach the last slide, you will view the contents and when you press Enter or you click your mouse to move to the next slide, there is no next slide, so it's going to exit the presentation and your audience is going to see behind the scenes of your presentation, and if you don't want that, you might want to deselect this checkbox. I would like to leave it unselected. That means that if I go to Navigate to the next slide and there is no next slide because I'm at the end of my presentation, that last slide just stays there until I press Escape. So I would like to leave that one unselected.
These next two options here have to do with transitions. Transitions are just animated effects that occur between slides. So instead of having one slide just appear on top of the other slide, you can add transitions that do some cool things like, have one slide push the other off the screen or have a slide, look like it's a page being turned over. Two of these transitions are called Cube, and Flip. And what might happen is they make get cut off when your monitor is at a smaller resolution than the actual slide. So keeping these options checked can prevent that from happening. I kind of like keeping these options checked anyway, even if I'm using a large enough display because the transitions make it look like you are zooming in and out of the screen and then zooming back in.
Anyway, it's hard to describe, but you will see that action in a moment. Next, if for some reason you need to use Mac OS X: Expos?, and some Dashboard features, you will see that we have a checkbox to allow for those. During your presentation, you will need to check this option off, if you are going to use those in a Full-Screen presentation mode. You will also notice that this option can reduce animation performance on some hardware, meaning, the older, slower computers might have trouble handling Keynote in full-screen, simultaneously with Expos? and some Dashboard effects.
So you can leave this unchecked unless you really need it. Now down here we have got a couple of radio buttons and a checkbox. The first one determines whether the mouse cursor appears on the screen during your presentation. So where it says, Show pointer only on slides with hyperlinks or movies, you won't see your mouse pointer unless there is something to click on, on that particular slide. The other option is to show your pointer whenever the mouse moves. So if the mouse isn't moving you won't see it, but the second you move your mouse, maybe to point to an area of your slide, it will appear. That's the one I'm used to, so I'm going to select that one.
Notice also we've got a checkbox to Show play back controls when a pointer is over a movie. So we can insert movies right into a slide and we want to see the controls for playing, fast-forwarding, rewinding and so on, whenever we move our mouse pointer over a movie. Now down at the bottom, we've got some options here for when we are presenting on a projector, for example, or a second screen. So we can present on our primary display or present on a secondary display if we are using, let's say, a laptop and we've got it hooked up to a projector, what we see on our screen might be different from what our audience see, so we might want to present on that secondary display by clicking this option here.
All right, so it's time to take a look at the actual slide presentation in full-screen mode here. So I'm going to close those, and we are going to come to our Play button and give it a click. So here is my first slide and you can see, just on my screen, filling up the screen, when I click with the mouse, I'll move to the next slide. So right away there you can see it's using that Cube effect and it turned the cube over and you can see my next slide, it actually has some bullets and there was some animation there as the bullets moved around.
Now other options include hitting the spacebar or hitting the Return key on your keyboard. That will move you to the next slide, and there are some more fancy animations. I'm going to hit Return again, and there is another transition that takes me to the next slide. And you can see here, I have actually got a chart and it's building as the slide appears. So this is a build effect. I'm just going to hit Escape here to show you what that looks like.
So here we are looking at the slide back in our Navigator mode. I'm going to click on the chart itself and go up to the Inspector and make sure that the Build Inspector is selected here. So down below you can see I have some effects for when it Builds In, for when it Builds Out. Here I'm using a 3D-Grow effect. The Delivery is By Elements in Set. I also have more options, if I wanted to show up automatically. So if I click on this first one, which is the chart, you can see it shows up automatically after the transition of the slide and then the other elements also show up automatically. So I have full control over that. I'm going to close the drawer and I'm going to close my Build Inspector and we'll return back to the presentation. We are going to spend a lot of time looking at transitions, build effects, Smart Builds and so on, in this title.
So let's play again, and there is that effect again. Now I'm just going to click to move to the next slide. So this one has another build effect and you can see I can actually use builds on something like a table here. So it's the same values, but I'm displaying that data in a different way using a table and I would be able to show a row at a time with a transition or an animated effect, kind of cool. That takes us to the last slide. There was no transition there, and when I click, notice that nothing happens. I have to hit Escape to end my presentation. That's thanks to our preference I have set. That takes me back to my Navigator mode right here.
So those are some basic things you should know about presenting a slide before we get into building our own. If you want to start teaching yourself the keyboard commands that I mentioned, and as well as tons of other keyboard commands, you can go up to the Help menu up here, and down below you will see that we've got keyboard shortcuts. Now I highly suggest at least learning the keyboard commands for controlling your slide show in Full-Screen view like we just did, but if you are a fan of keyboard shortcuts, you will find keyboards commands that control many, many aspects of Keynote right here.
All right, let's move on to the next chapter and we'll start learning about building your own presentations next.
- Customizing the Keynote interface Creating and editing slides and presentations Working with text Inserting shapes and photos Working with tables and charts Creating transitions and object builds Sharing presentations Creating custom themes