Join David Rivers for an in-depth discussion in this video Creating presentations, part of Keynote '08 Essential Training.
In this lesson, we are going to look at the basics of creating your first presentation in Keynote. Just before you get into the application and start adding slides and creating content, it's not a bad idea to have your thoughts organized and using an application like Pages, for example, to create an outline of the content that's going to go into the slides in your presentation will help you stay organized. Now we saw earlier that Keynote does have an Outline view but that still requires you to have an idea of how you are going to separate your information into slides and how those slides are going to be organized.
So go into Pages, you have got it anyways, setup an outline, so you know exactly where you are going to be going once you get into Keynote. That's what we are going to do right now. We are going to launch Keynote and create our first presentation. So I have closed everything up on my screen from previous lessons. It means I'm going to come down to the dock here and click on Keynote to launch the application. As we saw in an earlier movie, when we do that, the theme chooser shows up. So here we can choose a theme to use as we create our brand new presentation. Of course, if we don't like that theme later, we can go in and change it.
But to keep things simple, I'm going to select the Black theme right up here at the top. Then I click the Choose button to create my very first slide, which is a title slide here with a sub- title using the Black theme. All right, so here is where I type in my title. I double-click to edit. I'm going to do that and I'm going to type in Client Services Monthly Meeting, just like that. Down below where it says Double-click to edit for the sub-title, I'm going to do that. I'm going to type in November 2007. I'll de-select that by clicking outside the box. There is my first slide in my very first presentation.
Now this is actually probably a pretty good time to save your presentation. You can get all caught up in adding slides, and creating cool transitions, and adding objects and so on. When you do that, you might forget that you haven't actually saved your presentation and anything can go wrong and you can lose all that work. So I'm going to go up to my File menu here and I'm going to click on the Save option. Command+S is the shortcut. Then we can choose what we are going to call this. You will notice that Untitled shows up highlighted, so I can type right over that. I'm going to type in CSMonthly, just like that.
Now I get to choose where I'm going to save that. Desktop is showing up for me by default. I can use this to select other locations. Of course, Command+D always takes me to my Desktop. Another option is to click this little dropdown to expand our dialog box, so we can go navigating through the various folders and areas on our Mac, but I'm going to leave it at Desktop. I'm going click on Save and that's going to save my presentation. I see the title up here over my toolbar. So I know that all of my changes have been saved.
All right, now just before we start getting into adding slides and specific types of content and so on, we are going to look at the Inspector. Now the Inspector appears up here in the top- right corner. Specifically when I click this, I want you to move over to the Document Inspector. You will notice that I have got three options up here: Document, Audio and Spotlight. We are going to start with Document. Now under Slideshow Settings, here are a number of options for setting up a slideshow that's going to run automatically. So you can see Automatically play upon open is an option. So clicking this check box means, every time I open up this presentation, it's going to start playing in full-screen view.
Now another option is to loop the slideshow. So if I have got a hundred slides in here, when it gets to the end slide, what's going to happen? It's going to go back to the first one and continue playing. Now you have probably seen these [00:03:501.17] if you have ever been, say, in a mall or at a kiosk where there is information looping around in various pages. You will notice it down below it says Press "Esc" key to exit. So, if you are looking at one of those looping slideshows, whether you are at a kiosk or at a trade show, for example, and there is information going around, you can press Escape to exit, unless there is a little feature that's setup.
It's a little bit further down below. So looping your slideshow is ideal for one of those kiosks type presentations. Automatically playing it upon open is a good idea. Then you also have an option here to restart the show, if it's idle for an extended period of time. So clicking this check box allows me to select the period of time that it needs to be idle before it restarts itself. Now that doesn't really apply to a looping slideshow that continuously plays, but there are other ways to display your slide presentation. I'm going to de-select that.
So here is the option that avoids people from escaping out of your looping slideshow and making changes to your presentation. Require password to exit show. By doing that, you are going to use your Mac login password to actually unlock the slideshow and that's the only way to exit. I'm going to de-select that as well. Down below in the Presentation section, you can see Normal is selected but we have also got options to display the presentation as a Hyperlinks only presentation. We have got a Self- playing option as well. Self-playing would be ideal for that looping slideshow. Hyperlinks only is a good option, if you want some user input.
So it would be a slide presentation that could loop around and so on, but it won't automatically go from one slide to the next using slide timings, but rather hyperlinks it. It would allow users to go in there and interact with your slide presentation. So you might click on links to go to the next slide or just skip to a specific area of your presentation and so on. Not everybody reads at the same pace. So it's a good option, if you don't want it to automatically loop using some of those timings that you have setup. Self-playing. If we click that one, then it allows us to go in and choose Delay rates for the transitions. That's the time between one slide and the next, how longs it take to transition. Then we have also got builds. So for the actual objects in your slide, as they build, what is the Delay rate there? You can see it's in seconds and the default is 5 seconds for slide transitions and 2 seconds for builds. So our actual objects are building in a specific slide.
So I'm going to change this back to Normal. Then of course, we have got our slide size. We have talked about this in the past. You can see I have got all of these options here, depending on where I'm presenting. So if I'm presenting on a high-end monitor, maybe it's a wide screen, plasma or a LCD panel, I might want to choose one of these, but you really got to know what you are going to be presenting on. Most projectors can handle 1024x768. They can all handle 800x600. You are going to be safe selecting 800x600. You can also choose Custom slide size, if you want to enter your own resolution. I'm going to leave it at 800x600.
Now we also have the Audio option here, under our Document Inspector, that allows us to add a soundtrack, for example. So if I had a soundtrack on my Desktop, for example, I just drop it right in here. For one of those looping slide presentations, you might want to have some music in the background, for example. You can go right to your iTunes Library and get it by clicking this button as well and then you can adjust the volume. So we are going to look at audio later on in this title. I'm going to leave that for now and show you down below, we have also got Slideshow Recording.
Now this new to Keynote '08 and you are able to actually put in your own voice recordings. So recording your own voice and recording whatever it is you need to be sounded in the presentation. It can be done by clicking the Record button here. Of course, you need to have a microphone setup, but you are going to record some slideshow narration that's going to go along with the slideshow. That's another option to adding a soundtrack. Now this is brand new to Keynote '08, so you won't see that in previous versions.
Then we have also got Spotlight. Now if you have got Mac OS 10.4 Tiger and you have got Spotlight, you know that this will help you find documents basically. Now we call our slide presentations a document, just like a Pages document or any other kind of document. There is information we can put in here to make it easier to find. You have got tons and tons of presentations and you want to locate a specific one, if you have added some information in the Spotlight section here, it's going to help you down the road to find this particular presentation.
So I'm going to type in my own name here. Title of this one is Client Services Monthly. Then I can put in some keywords here, information that might show up in this presentation like revenues, costs, profits, ongoing tasks, etcetera.
So he more keywords you put in here, the easier it will be for Spotlight to find your presentation. You can also add comments down here, 'Used for monthly revenue meetings.' There we go. So the more information you add here, obviously, when you start to use Spotlight, the easier it will be to find your actual presentation. So you will notice up here, I have got my Spotlight icon and clicking on that allows me to type in something, like client services. You can see as I start typing, it narrows it down. Look at this. I have got right at the very top, the top hit, is my CSMonthly in our presentation. So I found it very quickly.
I'm going to close that and just keep in mind that this can be very handy, if you use Spotlight. All right, I'm going to go back to the Document tab here, make sure everything looks good. I'm going to close up my Document Inspector. That covers creating your very first presentation. In the next lesson, we are going to dive deep into adding content to your presentation by adding different kinds of slides.
- Customizing the Keynote interface Creating and editing slides and presentations Working with text Inserting shapes and photos Working with tables and charts Creating transitions and object builds Sharing presentations Creating custom themes