Join Gini von Courter for an in-depth discussion in this video Configuring user account creation, part of Up and Running with Jive Administration.
- This is the first of our movies on common system settings. You'll notice that we are in the admin console and we will want to set our Registration Settings. You'll find those under People, Settings. And then on the left you have a whole host of settings for how people are going to interact with Jive in your organization. We want to click on Registration Settings. And these settings determine whether or not users are allowed to create their own accounts and whether or not you can allow your users to allow external contributors to have access as long as they've been invited.
You'll see this group of settings at the top. So first we have User-Created Accounts. If you want to Allow users to create their own accounts then you would simply leave this checked, this is on by default. And the second setting that's on by default says that if an external contributor is invited by email to a group where their access would be allowed that they also can create their own account. We have a list of community domains that are used to validate email addresses of users in the community, so this is where you might add for example, a partner organization.
Then we have the ability to Always block registrations from specific domains that you would turn off. Next the ability to set the strength of passwords that are required. So if for example we say Minimum of 8 characters, must include all 4 character types. The character types are listed below. An uppercase, and a lowercase letter, a number, and then a punctuation or special character. At the top of the list we have stronger password requirements than further down.
You'll notice that the default is simply any 6 characters. That's a relatively weak password. In your organization you might want to require more. Finally we have Human Input Validation and this is turned off, but if you Enable it then you'll be using Captcha, which presents an image that has some text or some numbers. And this is to discourage automatically created accounts, or spam accounts that would be created. Under the New Account Settings when you have a new user do you enable or disable them receiving an email like you received? And you can click here to go directly to the message settings page and edit the welcome email, so that it will reflect what you would want to provide in your organization.
By default this email is going to also require the user to click a link that says that their email is valid, so that's why this is listed here under New Account Settings, but also it is a security setting as well. We also have some fields that we're collecting from our users. By default we have Name, Username, Email Address, Title, Password, and Company. Notice that four of the six are required. You might want other fields that you require and you can simply add them here by clicking the add field button.
If you wish you can preview the form first to see what it looks like now. And this might feel familiar to you, because this would be the form that you had used to create your account. If you've changed any settings here you'll want to click change settings. I'd like to show you a group of settings that are related to the settings particularly for our Human Input Validation. The Login Security Settings are created to attempt to prevent spam accounts from being set up. So Login Throttling means that we will automatically force a delay whenever we have someone attempting to login and has 3 or more failed attempts.
And this is the delay in seconds. This is turned on by default. And also if you wish to use Captcha to make sure that someone is typing in something that they can't scrap off a screen, a visual, then you would Enable your Login Captcha here. If you change either of these settings again, you would want to Save the Settings. One more related group of settings are the Terms and Conditions Settings. I believe Terms and Conditions are important, particularly if you're allowing your users to set up their own accounts and to invite external contributors.
If you wish to have some information about the rules and regulations or policies for your organization's use of Jive, what can and cannot be posted, and so on, this is where you put them. The Terms and Conditions page is not Enabled be default, you would first turn it on. If you have changes then you can Force existing users to say oh, I see you've changed the rules, okay. And require existing users to accept any new policies that you provide by choosing Yes after you've Enabled.
And then the question is where is the Terms & Conditions source to be used? So you have to provide a source. One is that you're going to provide some text here that someone will look at. If you already have a policy elsewhere that would be available to anyone using Jive you can simply enter a URL here. But you have a rich HTML box that you can provide lots of information in, or you can provide your external site here. Use Terms and Conditions to notify users of the behaviors that are not allowed on your site and those that are within Jive.
And use Login Security to prevent people from hacking into Jive using some type of an automated account creation tool.
- Setting up spaces and groups
- Creating users
- Working with permissions
- Resetting user passwords and avatars
- Creating activity pages and blogs
- Assigning content moderators