Join Anne-Marie Concepción for an in-depth discussion in this video Working with tabbed windows, part of InDesign CS4 New Features.
I want to talk about working with tabbed documents in more detail, one of my favorite new features in InDesign CS4, and in order to do that I have opened up a couple more documents which you can too. They are inside the Chapter 01 folder; we have opened up sheet_v1.indd. You can click right on the tab and it brings the document to the front. Same thing. I just drag to the left and click on the tab name, and the document window becomes active. You can also just press Command+Tilde, that's on a Mac, or Ctrl+Tilde on a PC, and that will activate each one of these tabbed document windows in order, just like you could before when you had floating windows.
Now I find this a lot easier to work with tabbed documents than floating windows and also a lot easy just to make them active by clicking right on the tabs instead of going down the window menu and choosing them from here. You can still choose them from here of course and choosing them would bring them to the front, but I think if you work with tabbed documents that would not be necessary. Also notice that we have the view scale percentage as part of the tab, as it was before when it was it the title bar, and the X here will close this document.
Now if you want to turn a tabbed window into a floating window, maybe for some reason you want to do that, all you do is you drag the tab downward and now this window is floating, while these two are still tabbed. All the windows that are still open; it's just that because I have my application frame active, I can't see that other document, Bliss Magazine. It's being, it's obscured. So I can choose it from the window menu, or I could press Command+Tab or Ctrl+Tab. So to put a floating window back into tab mode, you can just drag it in there, and you will see there is a little blue area that lights up just like your docking panel, but now we are docking document window. So we have a document docking area in addition to a panel docking area.
Let's say that I want all these windows to float, I could drag them one by one and make them float, but I think it's a lot faster to use the commands up over here in the arrangement widget in the Application Bar. If you click, you can see that there are whole bunch of graphics that stand for arrangements of multiple windows, plus we have a couple of commands at the bottom. So if we say float all in windows, what that means is that all of the documents should be converted into floating windows. If you want to un-float them, go back to that same widget, and choose the very first icon, upper left, Consolidate All. That means turn them back all into tabbed windows.
These commands are also available from the Window menu, Arrange flyout menu. So you could say, Float All In Windows, Consolidate Al Windows. Float in Window means just this one active window, float that guy not all of them. Now I want to put it back, by choosing Consolidate All from the arranged widget, and let's take a look at some of these other arrangements. Notice that I can choose 3-up, so now I can see all three documents at the same time as 3-up. You could have done this in earlier versions of InDesign from the arrange menu, you could choose a arrange cascade or a arrange tile, but it wouldn't let you do something like this, check this out, as I drag, the division line between these two tabbed windows, they change, this is the where we are changing panel sizes in Bridge, or in iTunes, or something like that.
Let's try another one of these, let's try one large one on the left, and two small ones on the right, so this is quite useful, but it's not useful just for comparing three documents, one thing would be for dragging and dropping from one document to the other. I could take this frame here, and drag and drop it right on to this document over here, or let's say that I want to see a another view of this window, and to do that I'm going to close the other two first, just to keep things real simple during this video, and while I'm doing, I want you to notice, you see these little asterisks that are appearing to the left of some of these file names, that is the little clue that you have made changes, and you need to save it.
I believe that's new, now they use asterisks in front of the file name to let you know that the file needs saving, but to go ahead and close these documents, you don't need to save changes here. So in this document, I want to create a new window, so I go back to that widget and choose new window. Now I have a large version and a small version of the same window, which means that I could do something, like over here I could go to my master page, and in this window reduce the view scale to say 12.5%, and back over here do something like change the margins and columns, with preview turned on. Watch the effect of those changes on my entire document, even while I'm just changing the master page on the right.
Another use to this-- let me go ahead and close this up, and close up pages-- would be safe for the Story Editor. I'm going to click inside one of these stories with my Type tool, and press Command or Ctrl+Plus a couple of times to zoom in a bit. So here is another neat use for the tabbed windows. I want to click in side the story, and open up the Story Editor, so I will just go up to the Edit menu and choose Edit In Story Editor or press Command or Ctrl+Y. The Story Editor for some strange reason, Adobe has decided should always open up as a floating window, which seems to me that it is just not taking advantage of being of the tabbed window, features it, so drag it back into that little document dock, and now you have both the Story Editor that gives you just an editing view of the formatted story available to you. Of course now you can't see them at the same time, but we know how to fix that now. Just go to Arrange Documents and say, I wan t to see these guys side by side. Let's move up over here and so you see this text here we can change, and we will say, 'hello, how are you?' And it immediately appears over here. So you could see your edits that you make in Story Editor immediately on the left.
So I think you can see how much you grow to count on them in your day-to-day work.
- Using the new workspaces, panels, and navigation options
- Working with Smart Guides, the cursor, and text reflow
- Placing images with Auto-Fit and the contact sheet cascade
- Formatting text with dynamic GREP helpers
- Refining layouts with live preflight
- Finding support in Community Help
Skill Level Intermediate
Q: Is there a way to create an interactive table of contents in InDesign CS4 that would retain the hyperlinks after the file is exported, so that users could click in the table of contents and be taken to the corresponding chapter?<br />
A: There are two methods to create a table of contents with interactive links in InDesign.<br /> <br /> Method 1: Export a PDF and prompt InDesign to copy the table of contents into the PDF's Bookmarks panel. To have InDesign export the TOC as bookmarks, open the TOC dialog box and be sure to turn on the Create PDF bookmarks option before the TOC is placed in the document. When exporting to PDF, turn on "Hyperlinks and Bookmarks" in the PDF export options. The PDF can be set to open with the Bookmarks panel displaying by default so users know the TOC links exist there. Go this in Acrobat's File menu > Properties > Initial View.<br /> <br /> <div>Method 2: You can create a page in InDesign that looks like a TOC and is linked to the interior document pages, but it must be built manually. First, generate the TOC and place it on the page in InDesign and format it. Then select each page number and replace it with a live cross-reference by going to Type > Hyperlinks & Cross-References > Insert New Cross-Ref. Select the destination text paragraph in the Cross-Reference dialog box, and choose the Page Number cross-reference format. Again, when exporting to PDF make sure to include hyperlinks.<br /> </div>