Join Justin Seeley for an in-depth discussion in this video Working with CC Libraries, part of InDesign CC 2015 New Features.
- When CC libraries were introduced late last year, the InDesign community was really clamoring to have this feature added to the InDesign application and I'm happy to say that that dream has become a reality in InDesign CC 2015. If you don't see the Creative Cloud Libraries panel on screen when you first launch InDesign, you can find it most likely over here on the right-hand side by clicking on CC Libraries, or you can go to the Window menu and click CC Libraries to open it up. The panel looks very similar to other CC libraries panels that we have in the Creative Cloud platform.
By default, it looks like this, but you have the ability to change that from icon form into list form, which is what I prefer to use. You also have access to all of the libraries that you have in your Creative Cloud ecosystem right up here. Again, you will not see the same libraries that I have on screen though. This is all tied to your unique Creative Cloud user ID. So whatever libraries you've created will show up here. If you haven't created any, you'll see something like My Library and an empty user interface below it. That just means you need to start adding libraries. And now that's in InDesign, Photoshop, and also Illustrator, it makes perfect sense to start using these CC libraries to help expedite your design workflow.
Down at the bottom, we have options for adding in graphics, character styles, paragraph styles, the current swatch, searching Adobe stock, the current status of your library, right now I hover over it, it tells me all libraries are up to date so that's good, that means everything's syncing properly. You've got a fly-out menu here to create a new library, search Adobe stock, collaborate, which is gonna take you online, allow you to enter in email addresses for different people and then have them collaborate with you on this library. You can share a link to the library, rename it, delete it, sort it by name or by date, view it on a website, and of course the learn more link takes you to a help file to show you a little bit more about CC libraries.
Now in InDesign, you have a few InDesign-specific options for working with libraries, and let's talk about a few of those now. The first one is underneath the File menu. You have the ability to go down to File, Place from CC Libraries, and that is going to go in and allow you to select a graphic to place into InDesign. So once you do that, you select a graphic and then you go ahead and hit Place. That's gonna give you the Place Gun and allow you to place that item into your document, and it will be linked to CC Libraries, which means any time you update this item in the CC Library, whether it be through Photoshop or Illustrator, or any other application that interfaces with it, then it will also update inside of InDesign's CC Libraries panel and inside of your documents as well.
It's a great way to keep everything synced across of all the different applications. This works just the same as any other Place Gun, you just go ahead and click to place or you can simply hit escape to get out of using it. And the only reason why I escaped out of that is because I already have these items placed in here from the library and so I didn't need to re-place them into the document. But placing items is relatively easy using CC Libraries. Now, I personally think that you should go ahead and start using the Cloud Place as opposed to Local Place if you are heavily invested in this ecosystem because it's gonna make revisions so much easier.
Now, in addition to graphics, of course we also have the ability to add in things like colors, paragraph styles, character styles, and something that's unique: color themes. And in InDesign there's a tool that actually makes it super easy to do color themes, it's called the Color Theme tool. It's located right here, and as you can see, I've got one already loaded up because I've been playing around with this a little bit. You know this by just clicking on it. Something like this, so I click on that pizza, I've got this new color theme, I like that, I change maybe to, let's say the Muted color palate there, and then I'll come over to my CC Libraries panel, and I'll just bring this over so you can see how this works.
I'll just click this button right here, and when I add this theme to my current CC library, it comes in with just sort of a generic name, so I could call this something like Pizza Theme. And there is my new color theme added to that, and then any application that makes use of color themes would then have access to that color theme through CC Libraries, which is pretty cool. In addition to that, you can also add in your character and paragraph styles. So if I were to bring up those panels, let's go up to the Window menu, go down to Styles and choose Paragraph Styles, we'll open that up and I'll just move this panel around so you can see it.
See here I have all of the different paragraph styles inside of this document listed here. I can choose things like the Regular Menu Item and then I can add it with this button right here on the bottom. Add selected style to my CC library. When I do that it comes in as a paragraph style, you can see all of the different attributes that it has listed here at the bottom, also when you hover over it. I can go down through all of these, I can even select all of them at once and then click and add them to my panel which makes it really quick to get all of the information that you have in this document into your CC libraries.
Same for character styles, don't have any here, but if I were to create one, I could easily add those over just by using that same method. Now also, I have the ability to add in any new styles directly to the CC libraries panel. So for instance, if I have something like this, which is just kind of a different style down here, I haven't created a style based on this yet. As you can see in my paragraph style, nothing in here, there's an override going on. Let's say I wanna create a new style. Go to the fly-out menu and choose New Paragraph Style here.
When I do that, it's going to open up with the New Paragraph Style dialogue box. What I'll do is I'll name it first, so I'll just call it Alternate Heading, and then down here at the bottom you can see Add to CC Library, you can choose the library you wanna add it to. So I add it to Pizza Parlor, make sure that check box is on, and hit OK. Once I do that, Alternate Heading has been added to the top there as you can see, it uses Clavo, Bold, 20pt, and so that is a great way to get all of that information into your CC Libraries panel. The CC Libraries are an essential part of the workflow, I think, going forward in Creative Cloud.
So if you haven't started using them already, you probably should go ahead and start, or at least explore them and see what they can do for you because I think that this is going to be a great way for you not only to streamline your workflow, but also to collaborate with others and to keep track of all of your assets across multiple applications.
Check back often for new videos. The course will be refreshed every time Adobe releases a new update.
Skill Level Intermediate
Q: This course was updated on 12/01/2015. What changed?
A: We added 3 movies covering the fall 2015 updates to InDesign CC, including enhancements to Adobe Publish Online, Creative Cloud Libraries, and search.
Q: This course was updated on 06/21/2016. What changed?
A: We added one new chapter to cover the June 2016 updates to InDesign CC, including UI and performance enhancements, Adobe Stock, document languages, and swatches.