Join Michael Murphy for an in-depth discussion in this video Using text styles as Find/Change criteria, part of InDesign Styles in Depth.
In InDesign's Find/Change feature styles can play just as significant a role in a search, as what you enter in the Find what, and Change to fields. In fact, you don't need to search for text at all. Find/Change can be used to search exclusively for formatting and styles. Let's take a look at how we can use Find/Change to solve a fairly common problem in many documents. I am going to hit the Z key to switch to my Zoom tool and I'm going to zoom in on the middle of this page over here on the left. And I can see here that I've got some bolding in a few locations in my body copy text and some italics too.
And I know a couple of people have had their hands in this document and I want to make sure that styles are being used properly. Let's take a look and see, if people have been following the rules. I will select Twentynine Palms here and go to my Paragraph Styles panel and apparently not, I've got an override here next to the Body Copy style name, someone has manually applied the bold style here, instead of using a Character Style. If I double-click on Mojave, I'll probably find the same thing, yes, there you go. There's my Override and let's select this italicized text here, and another local Override.
So I want to clear these Overrides out. And I want to do it throughout this document, certainly throughout all my Body Copy text. And I am going to use Find/Change to make short work of the process. I will hit Command+F, Ctrl+F on Windows, to open the Find/Change dialog. And the very first thing I want to do, since I'm searching for formatting, is to click More Options. This is where all of my Find Format and Change Format Options exist. So to start searching for formatting, I will click this Specify attributes to find button and in the Find Format Settings dialog, I will switch to Basic Paragraph Formats and I'll start typing Bol, and there is Bold filling in that field for me.
I will go back to Style Options and if I wanted to, I could limit this search, only to my Body Copy. There may be other bold text throughout this document that is just used as bold text, and isn't a local Override. I want to deal strictly with text in my Body Copy. So I can choose that Paragraph Style from this Paragraph Style menu, I will choose Body Copy and that now acts as a filter, Find/Change will not look anywhere, but in my Body Copy, for bold text. I will click OK, and now I have to set my Change Format Options.
I will click the Specify attributes to change button, and here I'm actually going to choose a Character Style as my Change Format Setting. I'll choose my old style, that'll replace any of those manual instances of Bold, with a proper Bold character style. I will click OK, then Change All, and 3 replacement(s) are made. I will click OK and now let's deal with the italics. First I am going to clear out these settings by clicking on trash cans and start over. I will click Specify attributes to find, go to Basic Character Formats, type in ITA and there's Italics and limit my search to within the Body Copy style, click OK.
Now I will set my Change Format Options. I am just going to choose my Italic Character Style, click OK, then change all. And there are 3 instances of Italics as well, and they've all been changed. I will click OK, close the Find/Change dialog by hitting Command+F or Ctrl+F again. And let's take a look at that formatting on the page. I will select part of Twentynine Palms here, go to my Paragraph Styles panel, my (+) plus sign has disappeared, I will open the Character Style panel and my Bold Character Style is applied. Let's select the italics; there is my Italics Character Style and no (+) plus sign next to my Paragraph Style.
Whenever you have got document wide changes to make or need to clean up consistent formatting, Find/Change is one of the fastest and most efficient ways to track down errant formatting, restrict searches only to paragraphs using specific styles and reformat text document wide from one dialog.
- Setting up a style-centric workspace
- Creating relationships between paragraph styles
- Using Quick Apply to apply styles
- Using GREP styles to automate text formatting
- Connecting paragraphs with Keep Options
- Creating, applying, and modifying object styles
- Maintaining links between styled tables and external data
- Applying styles with Find/Change
- Working with text variables
- Resolving missing font problems in styles
- Mapping Word styles to InDesign styles
- Export tagging styles for EPUB, HTML, and PDF