Join David Blatner for an in-depth discussion in this video Using Quick Apply shortcuts, part of InDesign CS4 Beyond the Basics.
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In the InDesign Essential Training title, I covered one of my favorite InDesign features called Quick Apply and this lets you apply a style to text or an object quickly keeping your hands on the keyboard. Here is a quick refresher, in case you have forgotten. I am going to select this text frame and zoom into 200% by pressing Command+2 or Ctrl+2 on windows. Now I will double click on here just so I place my cursor inside the paragraph and I am going to apply a new paragraph style to this. I do so by pressing Command+Return or Ctrl+Enter on Windows. This opens the Quick Apply window. Now I can type in any style I want. For example, I will just type 'bod' and it guesses that I want the Body paragraph style. To actually apply that, I hit the Return or Enter key and it applies that paragraph style to whatever I had selected.
So that's very cool and very efficient but what many Quick Apply users don't know is that you can use secret modifier keys to make a Quick Apply to even more. For example, when I apply this paragraph style, some of the text didn't seem to change. Well it changed but the color didn't change and that's because there was a character style applied to it. When you use Quick Apply, it does not wipe out your local formatting or your character styles but you can tell it to do so by using Secret Modifier key. In this case I am going to go Command+ Return or Ctrl+Enter on windows, it opens Quick Apply. Notice that it remembered the last thing that I typed in there, the 'bod'. It went right to body. So I can hold on the Option key when I hit Return or Alt+Enter and that will wipe out all local formatting but not the character styles. In this case, this was applied with the character style I just happened to know, so I need to hold on Option+Shift when I hit Return or Alt+Shift+Enter.
So that will actually wipe out all local formatting including character styles when it applies the paragraph style, very, very handy. Here is another one that you should know. Again I will open up the Quick Apply, now let's say I want to change the definition. I am going to back to, let's say the 'dek' paragraph style here. So I type 'dek' and I want to change the definition of what that is. I don't want to bother with opening the Paragraph Styles panel because that's just going to be slow and inefficient. I want to jump right to it while keeping my hands on the keyboard. So I type 'dek' and then I don't do an Enter, Return or Option+Shift+Return or whatever. I just hold down the Command key and hit Return or Ctrl+Enter on Windows and that opens up the Paragraph Style Options dialog box for this particular paragraph style. So again very fast way to get right to where you want to go while keeping your hands on the keyboard. Here I could jump over to Myriad Pro instead Myriad Italic, whatever changes you want to make. Hit Enter and now it didn't actually apply that. Right? I just edited the style. So to apply that, I would have to go back to Quick Apply. It jumped right back to 'dek'. Now I hit Enter and we can see that it applies that to this paragraph.
I love Quick Apply. I just love this feature. It lets me accomplish so much more while I keep my hands right on the keyboard.
- Automating with Data Merge and XML
- Optimizing page layouts
- Using advanced effects
- Creating interactive documents
- Integrating with Illustrator
Skill Level Intermediate
InDesign CS4: 10 Free Must-Have Scriptswith David Blatner54m 56s Appropriate for all
InDesign: 10 Things to Know About GREPwith David Blatner1h 8m Intermediate
1. Shortcuts You Have to Know
2. Grids, Guides, and Columns
3. Layout Techniques
4. Images, Paths, and Effects
5. Text and Typography
6. Text Styles
7. Long Documents
8. Interactive Documents
9. Color Techniques
10. Color Management
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