Join David Blatner for an in-depth discussion in this video Use the Print dialog box, part of InDesign CC 2018 Essential Training.
- [Instructor] Wow InDesign can be used for making onscreen interactive files. For most of us it all comes down to one thing, can we get this thing to print? And the answer of course is yes. To do that, I'll go to the file menu and choose print. Up comes the print dialog box. And there are a lot of features in here. I'm not going to cover all of them but I do want to point out the most important ones. However if you really want to understand what all these features do and how to use them at an advanced level, I recommend that you watch my title InDesign preflight and printing.
But for now, the first thing we need to do is just choose the proper printer from the printer popup menu here. This lets us tell InDesign where we're going to be printing. Now in general, you want to print to a postscript printer one that has the postscript printer language built in. But right now I don't have one connected to this computer. I just have this postscript file option. That will print a file to disk. I don't want that. So I'll choose my non postscript printer, this OfficeJet Pro. That's okay I can still print to this but some features inside the dialog box will be unavailable.
Okay next you can choose the number of copies and what page range you want to print. In this case I want to print all the pages of my document. But this document is a tri fold brochure where each panel of the brochure was set up as an individual page. So I need to choose whether I want to print each of these as individual pages, that's this option here that says pages or print them as a spread. Right now, I have pages selected here and that means each page will print on it's own sheet of paper.
You can see that down here in the lower left corner. That's where we see a print preview. But if I choose spreads, then that means treat all the pages on each spread as though it was a single page. Now in the print preview area here, you can see it doesn't quite match. The InDesign document is slightly too large to fit on the print page. But that's okay I can fix that. Now I'm going to come up here and click on the setup pane in this list on the left. And from here I can choose a paper size.
That's this popup menu here. And this means the paper that's actually in the printer. What I'm printing on. Now like I said, this document won't fit on this particular page size. So if I had a larger page size that I could print on I could choose it from this list. In this case I can't do that. So I'll just leave it set to defined by driver. Or I could choose letter size as that's the paper that's inside the printer. Another option I have is to come down here and turn on the scale to fit button. You can see that this will shrink the whole spread down to fit on the paper and that might work well if I'm just printing a proof.
But in this case, I do want it set to 100 percent. So I'll set this back to width. Okay I can also change the orientation up here. For example I could tell it to print straight up on the page that's portrait orientation. But you can see down here in the print preview that this definitely won't fit on the paper so I'm going to set it back to landscape mode. Next I'm going to head over to the marks and bleed pane. Okay let's see what happens if I turn all my printer marks on. Yep that definitely won't fit on the page.
But you can get an idea of what's going on here. These check boxes add marks and color bars around the outside of the page. Now for this tri fold, this is also important because it includes marks where the page should be folded. So if you are printing on a larger sheet, these marks are important. But if you're going to use them I encourage you to come over here to this field and change the offset from six points to something larger. Like 12 points. Because six points in my opinion is just too close to the page.
Now also this document does have a little bit of bleed in it. That is there's one object that bleeds off the side of the page. And I happen to know there's also information on the paste board up in the slug area. And so normally if we were printing this on a larger sheet of paper. We would also need to make sure that we turn on the use document bleed settings and also the include slug area check boxes. That way InDesign will print anything that falls within the bleed and slug guide settings. And you can see in the preview area here that when I turn that on, it added a little bit of space on the top of the page.
So once again when you turn these check boxes on the information that's out in those areas will get printed even though there later going to get trimmed off by whoever's printing this. But once again today we're just printing this on our little desktop printer. And all that stuff won't fit. So I'm going to go head and turn this off. And now you can see that when I turned off the use document bleed settings, my spread now fits onto the page. So that's great.
Okay now in the output pane of the print dialog box we can change the color. Now in most cases, if you have a postscript color printer you're going to choose composite CMYK from this popup menu. But here our current printer will only accept RGB or gray if you're printing to a gray scale printer, you might change this to composite gray. That way everything gets changed to gray scale. And in that case you might also want to turn on the text as black check box over here.
That way all of your text will automatically be set to black and you'll be able to read it better. But in this case, I'm going to leave that turned off and set this back to composite RGB. Next I'm going to head over to the advanced pane. Right now these options are grayed out but if you're printing on a high-quality postscript printer you'll want to make sure that your transparency flattener preset down here is set to high-quality. Okay now before I click print, there are two more things that I want to talk about. One is that if you've done all this work to set up the print dialog box like this.
You're probably going to want to use the same settings again right? So save them as a preset. All you have to do is click the save preset button at the bottom of the dialog box. I'll give it a name, I'll just call it David's preset. You can call it anything you want. Then I'll click okay. When I do that you'll see it immediately adds it to my print preset popup menu up here. Now anytime I want these same settings, I can just choose that out of the popup menu. Okay now the second thing you should know about is if your printer has specific features that InDesign doesn't know about.
Then you need to come down here and click the printer button at the bottom of the dialog box. Now InDesign is going warn you that many of the things in a printer driver dialog box are going to be overridden by InDesign's own print dialog box. That's fine I'll click okay. Now this is the printer driver dialog box. And it's obviously going to look very different on Windows. But this is where you set up your printer specific features. For example if your printer can handle two sided printing like this one, this is where you would set that up.
Now I can click print to return to InDesign's print dialog box. Now as I said, InDesign is designed to print to postscript printers. But if you have a printer like this, that's okay. InDesign prints pretty well to these kinds of simple desktop printers too. Well I think we're good to go, time to click print.
- Creating a new layout
- Inserting pages
- Adding text
- Inserting graphics
- Applying color and transparency
- Drawing and editing frames and paths
- Formatting objects
- Formatting text
- Creating styles for uniform formatting
- Building tables
- Adding links and interactivity
- Printing and exporting InDesign documents