Join David Blatner for an in-depth discussion in this video Use Find/Change, part of InDesign CC 2018 Essential Training.
- [Instructor] Have you ever manually searched through all the text in a document looking for a particular word so that you can replace it with another? It's a great way to drive yourself crazy. So thank goodness for the find change feature which let's you do it all in a single click. Now I have my book document open from my exercise files folder and I don't currently have any text in it. So let me go grab some text. I'll go to the file menu, choose place and then choose my word document. I'll click open and now just like I showed at the beginning of this chapter, I'm going to hold down the shift key when I click in the upper left corner of this page.
That imports all the text and creates a bunch of pages for me automatically. Okay so now I want to search inside the text that I have for a particular word. I'm going to open the edit menu and then choose find change. Or you can press command F or control F on Windows. Now there are a lot of features inside this dialog box so I'm just going to start with the basics here. Find what and change to. Let's say I want to search for the word photo. All I have to do is type the word photo right here in the find what field.
Then I click the find next button. InDesign finds the first instance in my document. It's down here. Let me go ahead and zoom in here by pressing command plus or control plus on Windows a few times. There we go. Notice that I can zoom in and even edit this text while the find change dialog box is still open. That is really helpful. Now we can see that InDesign did in fact find the word photo. But it's actually inside another word, photograph. That's not what I was intending.
I just wanted to find the word photo by itself. Now fortunately InDesign let's me change the scope of what it's searching for. For example I could come over here and change this search pop up menu to all documents. That would search for the word photo in all the documents that I currently have open. But I could also change the scope with these little buttons down here. And I have to be honest with you, it's hard for me to remember what each of those buttons do. There's just too many of them. So heres what I do. I move my cursor on top on them until I see this little tool tip show up.
That one is include locked layers. This one's for locked stories, that means it will search inside locked stories. Over here is include hidden layers. And this one will include master pages. So it will search master pages as well. This one is include foot notes, that could be useful. This one is case sensitive, it'll only search for photo that's all lowercase. And that could be useful sometimes as well but not right now. And this last one is whole word. And that's what I was looking for. I want to find the whole word photo.
So I'm going to click on that button and try again. I'll click find next and it jumps right to the first instance of the whole word photo in my document. Now notice that I can also choose the direction, forward or backward. This is set to forward so if I click find next it'll find the next one in the story. But if I change this to backward now it's going to change this to find previous. So it went back and found the first instance again. Of course find what is only have the equation.
Sometimes you want to find a word and change it to something else. For example, I'm going to come up here and type two hyphens inside this field. I want to find everywhere that the author typed in two hyphens instead of a regular em dash. And I'm going to change those hyphens into an em dash by typing an em dash in the change to field. So I'll click in here and now I need to type either an em dash or a special code for an em dash. But what is that code? What if I don't remember how to type an em dash.
Well that's where this little popup menu over on the right comes in. I don't know why Adobe uses this at symbol here but whenever you see an at symbol popup menu it means special characters. And if I click on that, we can see all of the different special characters. The invisible characters, the interesting glyphs and so on all of those things that InDesign knows about but I may not know how to type. Now in this case, I'm looking for a hyphen or a dash. So I'll look inside the hyphens and dashes sub menu. And there it is, an em dash.
When I click on it, InDesign types a special code into the change to field. I would never remember that code myself but I don't need to because InDesign does the typing for me. Now I can just click change all and it'll change all of them for me right? Unfortunately it says zero replacements made. So what went wrong? Well remember just a moment ago we told InDesign what the scope of the search was going to be? We told InDesign to find only whole words. Let me click okay here.
Well there's no such thing as a whole word of two dashes. So I need to come over here and turn off that button. Now I'll try it again. I'll click change all. There we go, six replacements made. Okay now here's another thing I use find change all the time for. I want to find all the instances where somebody typed two or more spaces and I want to replace those with a single space. Now I could do that myself but sometimes people use weird spaces. Adobe InDesign has all these kinds of strange spaces like thin spaces and quarter spaces and so on.
What if I want to find all of those. Well, fortunately InDesign comes with a bunch of builtin find change queries. And they all live up here in the query popup menu. So inside this menu, I'm going to choose multiple space to single space. And when I choose that InDesign adds all the weird codes for all the different spaces that it knows about and it's going to look for them. So I don't have to remember any of that stuff. But before I click change all, I want to make sure the search popup menu is set to document not story or selection.
That's just one of those many things you need to pay attention to inside this dialog box. Okay it's set to document so I'll just click change all. And now InDesign found and changed seven replacements. Now there's lots of other things that you can do in the find change dialog box. For example, you could find text with particular formatting and change it to other formatting. I'll be covering that in a later chapter. You can also do this thing called grep find change. That's what InDesign used to find all of these multiple spaces.
Now the glyph tab let's you search for very particular characters inside your document. And the last one object find change let's you find and change object formatting. For example you might want to change all of your red frames into blue frames. You could do that with the object tab inside the find change dialog box. This find change dialog box is incredibly powerful when you take the time to dial in exactly what you're looking for and exactly what you want to change it to.
- Creating a new layout
- Inserting pages
- Adding text
- Inserting graphics
- Applying color and transparency
- Drawing and editing frames and paths
- Formatting objects
- Formatting text
- Creating styles for uniform formatting
- Building tables
- Adding links and interactivity
- Printing and exporting InDesign documents