Join David Blatner for an in-depth discussion in this video Use Find Font, part of InDesign CC 2018 Essential Training.
- [Narrator] How do you know what fonts are being used inside your document? It's kind of important information to know. Fortunately, InDesign has one place that you can go to get all that information. It's called find font, and you can find it up here in the type menu. When you choose find font, up comes the find font dialogue box. And this shows you a list of all the fonts that are in your document. And not just the fonts, but even the styles within the font family. So, for example, I can see that I have Adrianna Bold, and Demi Bold, and Light, and so on.
Now, if I scroll down this list, I can see that I've also used Minion Pro somewhere in my document. Let's go find out where. I'll click it to select it, and then I'll click find first. When I clicked that, InDesign jumped right to the first instance of this text in my document, and it selected it, but I can't see it right now. So let me move this dialogue box out of the way. There it is. Now, let's say my art director tells me, "Oh, I don't want to use that font, "I want to use a different font." Well I can change it right here inside the find font dialogue box.
I'll come over here and replace this with a different font. For example, I can choose one out of this popup menu. Now, when you do this, you should also remember to turn on the redefine style when changing all checkbox. That's really a mouthful. But this forces InDesign to not just change it on my document pages, and on my master pages, but also to go inside my paragraph and character styles, and change it there too, that's really important. Now, I'll be talking about styles in great detail, in a later chapter, but believe me, you want to turn that checkbox on.
Alright, now I'm going to come over here and click change all. And it quickly goes through my entire document, and changes the fonts. I also get this little alert, saying overrides have been applied to one or more styles. As far as I can tell, you could just completely ignore this warning. Just close it and move on. So you can see over here, if you squint, it did change that font. And now that font shows up at the bottom of my font list. Okay, now what about this font, Myriad Pro. I didn't think I was using this font anywhere in my document.
I certainly didn't intend to. So I have a couple of options to figure out where it's used. I could use that find font button, but first I want to show you another option. I'm going to come over here and click on the more info button. Let's move the dialogue box up a little bit. When I click more info, I get all kinds of information about the font itself. Where the font is on my hard drive and so on. But most importantly, it shows me what page it's on. See, right down here it says it's on page 47.
And it also tells me this font is only applied to four characters. So okay, in this case, that doesn't really help me too much, but I wanted to point out that it's there. Now I'll click find first, and it takes me right to that font, and it selects it on the page. It's a little bit hard to see, so I'll click done to close that dialogue box, and then I'm going to zoom in on this by pressing command 2 or control 2 on Windows. Now this mistake, the wrong font being applied to these characters, would be really hard to find if I were proofing quickly. So it's great that the find font feature can find it for me.
Of course, I could use find font to fix it, but in this case, I'll just fix it right here on the page. First, I'll click out here to find out what the font should be, and I can see in the control panel that it should be Adrianna Regular. Now, I'll come back over here, select the text, and I'll just fix it up here in the control panel. There we go. I always use the find font feature before finishing a document, because you'd be surprised how often other fonts sneak in. Okay, there's one more thing about find font that I need to tell you.
Sometimes, when you open a document, InDesign will alert you that the file contains a font that you don't have. For example, I'll go to the file menu, choose open, and then I'm going to choose my magazine alternate document. When I click open, the first thing I see is this missing fonts dialogue box. Now in this case, InDesign can see that the font that's missing is a type kit font, and it's offering to sync that font for me. And if I click this sync fonts button, InDesign will ask the Creative Cloud app to download the fonts to my computer.
But there's another button down here, offering to open the find fonts feature. I'll do that, I'll click find fonts and up comes my find font dialogue box. Now in here, if I scroll up to the top of my font list, you can see there's the font that is missing. It gives me a little alert symbol. And once again, because InDesign knows that this is a type kit font, it's also offering to sync it for me. You can see that little checkbox is turned on. Now, by the way, over on the document page you can see that some of this text is highlighted in pink.
That's what InDesign professionals call the dreaded pink. Pink highlighting means the font is missing, and InDesign doesn't know what to do. It just doesn't know how to display it. So, to fix this, I'll come back to this dialogue box, and click on sync fonts. The Creative Cloud goes out, grabs the font, downloads it, and then installs it on my computer. This might take a few seconds, or maybe as much as a minute, depending on your connection. But as soon as it's done, the find font dialogue box updates, the font gets turned on in the background, then we click done, and we're good to go.
- Creating a new layout
- Inserting pages
- Adding text
- Inserting graphics
- Applying color and transparency
- Drawing and editing frames and paths
- Formatting objects
- Formatting text
- Creating styles for uniform formatting
- Building tables
- Adding links and interactivity
- Printing and exporting InDesign documents