Publish Online documents don't have to static and they can be easily modified after they are published. Learn the important differences between publishing a new document and updating an exisiting document, as Diane Burns shows you how to use the controls and menus for updating your document so that you achieve the expected results.
- [Voiceover] Once you've published a document using Publish Online, there's a very good chance at some point you're gonna want to update that document, make some kind of edit, whether it's correcting a typo, changing a URL, or just tweaking the file a bit, and if you've already shared or distributed the URL for this published document, you certainly don't want the URL to change. Fortunately, we have the option to update an existing published document. Let me show you how it works. Let's go back to InDesign. Let's say that I want to make a change to this document. I'll change the sub-head here to, how about, Where the gators go.
Now I want to republish this document, but I don't want the URL to change because I've already distributed it. Let's publish this document, and at the top of the general options we have this Update Existing Document. When I click that, I get a drop-down menu that lets me choose from all the documents I've ever published. I can replace any one of these with my current document. These documents are listed from the most recently published document to the oldest. So I want to replace this one.
When I choose a document I get a thumbnail of the document, the title, of course, and the exact date and time it was published. If I'm still not sure this is the right document, believe me, it's easy to get many versions of the same document published, especially if you forget to update existing when you're testing documents and so forth. If I'm not sure, I can click the View button, and that will display the document for me in my browser. But I know this is the document that I want to update, so all I have to do now is Publish. InDesign double checks with me to make sure that I indeed want to update the existing document, because I can't go back to the old one unless I change the document again.
So I'm gonna click OK, and the document will be published, but this version will be published to that same URL. Now I can view my document. I can actually tell from the thumbnail that my change has taken place, and there we go, Where the gators go. My audience won't have a different URL to go to. They'll just go back to the URL that they have and they'll see this change. This simple option in the Publish Online dialogue makes it easy to make changes in your document and update the published document without changing your original URL.
Learn what Publish Online can and cannot do, and how to adjust the publication settings to make sure documents look the way you want. Find out how to upload documents to the web and then share them via Facebook, Twitter, or email. Then look at the navigation and interface options used when viewing published documents, and learn how to update your published documents online. Author Diane Burns concludes with some advanced techniques, such as embedding published documents in websites and creating customized thumbnails for document navigation.
- Previewing real-world Publish Online documents
- Changing the publishing settings
- Uploading documents to Adobe servers
- Updating published documents
- Sharing documents via social media and email
- Using the Publications dashboard
- Understanding document analytics
- Viewing documents online
- Embedding documents on websites
- Adding projects to Behance