Join Steve Harris for an in-depth discussion in this video Text and style guidelines, part of Designing a Resume.
In order to ensure consistent formatting and typography. We need to spend some time setting up text styles, and applying them to our content. Let's have a look at how we can quickly format text using styles. And other general guidelines we can follow, to ensure our resume has a consistent look and feel. The first thing I'm going to do is have a look at this text that we've got hiding kind of over on the paste board. It's kind of difficult to read, because our paste board is gray. Let's select edit, preferences and interface.
Within our interface tab, we have the ability to match paste board with theme color. I'm going to unselect that, and you can see in the background it changes our paste board area to white. Click okay. Now we can see our text a little bit easier. Since we've used Nicolette's contact information, I'm just going to highlight it, and delete it out. Next, what we'll do is begin placing her text or her content in rough areas. So I'm thinking I'll move her employment information. Let's just cut that, and. Paste it under here to this area. Something like that.
The next thing I'll do is copy her education info. And I'm going to paste it down below the employment info. Now, you could do this all as one text box. However, I'm going to include a hard line break between the two. So I'd like to have them separate if possible. Let's just shrink that text box down to fit. Next, we'll drag her awards or cut and copy her awards information down below the education. And we'll scale this box out. Let's just align these to the right margin.
And we're going to put our technical skills and practical skills along the left side. I'm just going to delete out these unnecessary spaces, and I'll just use this box itself. So I'll tighten up the frame, and I'll pull this over to this side. Now we've got a rough layout in place. And I'm going to shrink this frame down a little bit. The next thing I'll do is draw our hard lines. Let's click on the line tool here. And if we just drag it across the canvas, it'll draw a line for us.
Now, what we need to do is set our colors for this. So if we click on swatches. And you can see that it has a fill of blue and a stroke of black. But because it's just a line, it's only going to display the stroke. I'm going to switch those two, by hitting the small swap arrow, so that our line is blue. If we click onto the page we can see that we've got a nice blue line across the top. And if we click the W key, it'll give us a little bit of a preview, it'll get rid of all those guides and lines so that we can get a nice clean look at our document.
Next, I'm just going to click on this line, hold the Alt key, and drag it. That will duplicate it. Now, I'll move off to the side of it, so that we get this rotation option. And I'll rotate the line. If we drag it down into place here, and extend it down to the bottom. Now we've created another line to break up our content. Let's do the same thing between employment and education. Again, shrink it down and move it into place. That looks pretty good. Now we'll duplicate the line one more time and drag it down between education and awards.
The next thing we'll do is set up a text style. Let's select the word employment. What I'm going to do is change this textile to lato, the font that we just installed. And because I've used it before it's showing at the top of our list. I'm also going to leave it set as bold, and let's select black, however I'm going to select a tint of 90 percent. That's going to give us a bit of a gray color. And now I'll just click the new swatch button, so we have a black 90% swatch.
The next thing I'm going to do is select type, change case, add uppercase, so this is all in uppercase style. Let's also style this 2010 to present. We'll select lato and bold italics. Now that I've styled that heading, let's just style the text below. So I'm going to select lato, and we'll leave this set at light. Now it's nice and light, and we've got some room to breathe.
Now that we've formatted our text appropriately, let's create some styles and apply those to other areas. If we select the employment text, move over to our paragraph styles and click the new style, you can see we get paragraph style one. And let's just name this style Heading. Now that we've created a style for it if we go down to the education text and click heading, it will apply the same style. The only difference is that it's not making it all capitals. Let's edit our style by right clicking and selecting, edit heading.
And we'll go to basic character formats. And underneath Case, let's select All Caps and click OK. Now our heading style uses All Caps and if we apply it to the rest of our areas on the resume, we can see that it looks the same as all of the others, Repeat this process as you go through your document, creating styles as you go and applying them. Taking the time to set up proper textiles in your document will ensure that you can easily swap out a font or element without having to re-edit each one.
Every change you make down the road is an opportunity for you to make a mistake, so keep destructive edits to a minimum and use styles.
Note: Steve uses Adobe InDesign to create these resumes, but we've included a bonus chapter that shows you how to recreate the same designs in Microsoft Word or the software of your choice.
- Understanding general resume layout and design principles
- Setting up InDesign for resume designs
- Building the layouts
- Styling the text
- Introducing color
- Outputting your resume to PDF