Join Justin Seeley for an in-depth discussion in this video Syncing settings with the Creative Cloud, part of InDesign: 2013 Creative Cloud Updates.
As a Creative Cloud user, you now have the ability to sync your InDesign settings with your Creative Cloud account, thus making those settings available to you on any other machine that you sign into using your Adobe ID. Now, when you first launch InDesign after updating it with the latest sync settings feature, you're not going to notice anything different right off the bat. However, if you go up to Create a New Document. I'll just go up here to the File menu and choose New > Document, and then I hit OK. You're going to notice that this InDesign CC window pops up, and it actually asks you whether or not you want to sync your settings now.
Or whether or not you want to disable your sync settings. And you can also go to the Advanced section and dive into these settings a little bit more deeply, which we'll do a little bit later. Now what I want you to go ahead and do is turn on sync settings now, that way you are now syncing your settings with the Creative Cloud. If there are any settings already up there, its going to bring those in to you here. And you'll get things in here like workspaces, keyboard shortcuts, that kind of thing. Now I'm going to go over specifically what all this covers, but let's just turn it on for starters. Now, if you want to go in and tweak exactly what is synced inside of Creative Cloud, you can just bring up your Preferences dialog box with Cmd or Ctrl+K on the keyboard.
And once you do that, you can click on Sync Settings right here. And you'll see here who you're signed in as, it'll tell you when the last sync was. You can choose to Sync Settings now or Manage Your Account. And then down here at the bottom, you get to choose which settings you actually sync with the Creative Cloud. So you can choose only Select the Settings or none or all, or you can just come in here and pick and choose. So you can say, yes I want to sync work spaces, customized menus, glyphs, PDF presets, and keyboard shortcuts. Or you can say, you know what, I don't really need the PDF Presets. Maybe I don't need workspaces either.
Maybe I do two different types of work in two different places. So, I don't want those. Now, it's also going to ask me here when conflict occurs, what do you want me to do? So that basically means, if there's a newer version of a setting or a different setting in the cloud. And when you turn on your computer and launch InDesign, it conflicts with that, what do you want InDesign to do? Do you want to always bring in the latest settings from the cloud, always sync up the local settings from your machine, or ask you each and every time. Now this is going to be totally up to you, I'm not going to tell you which one to choose.
So, in this case, I think the safest bet is probably just to ask my preference. That way you can see the differences between the two, and then you can make a choice each time you launch it up. Now, once you have all of your settings chosen that you want to sync inside of here, you can choose sync settings now, or simply hit OK. As you continue to work on your projects in InDesign and create new keyboard shortcuts, work with glyphs, change up the work spaces. Whatever it is you might be doing. You can always come down here to this little button in the bottom left hand corner and that will sink your settings.
When you click on that, it's going to launch up this little window and you can click on Sync Settings now. Once you do that, it's going to sink your settings to the cloud. And then anytime you log into another machine, you'll be able to then synch those settings down to that machine, and have the exact same working environment here inside of InDesign. So, again, all the things that are synced with InDesign are work spaces, menu sets, PDF presets, and keyboard shortcuts. Now, it should be noted that there are a few things that are not supported in this syncing.
For instance, keyboard shortcuts created with a windows machine will only sync with a windows machine. Similarly a Mac keyboard shortcut set will only sync with a Mac computer. Assets saved to a custom location are not synced with this feature. And any modifications, for example, rearrangement of panels, etc, made after the creation of a work space will not be synced. So, let's say that I have created a work space. And I'll just bring up a different work space here. Let's say I'm working in the digital publishing work space, and I saved this out as its own custom work space.
If i were to rearrange some of these panels over here, and maybe even make my own little mini-panel here. None of this information is going to be saved after I created the work space. I have to then create a new work space based on this, or redefine that work space. So, as you can see, this is a great way to make sure that you have a consistent working environment, across multiple machines that you're logged into using your creative Cloud Account. And I think that this is a great way to ensure continuity in all of your projects. So I highly recommend turning it on, and playing around with the different features to see exactly which one suits your work flow the best.
Note: Adobe Creative Cloud is updated on a regular basis. We will add more tutorials as features are added or changed, so check back often.