Join David Blatner for an in-depth discussion in this video Setting view options, part of InDesign CS4 Essential Training.
15 years ago, a lot of people talked about the term WYSIWYG, What You See Is What You Get. But the word fell out of favor after people realized that really could not trust what they saw on screen. Now InDesign makes WYSIWYG a reality because you can start to trust your monitor but in order to do that you will have to know how to manage InDesign's display options. Let me show you what I mean. In this document I'm going to go to the last page by clicking on the last page button in the lower left corner of the document window and I'm going to zoom in on this graphic, so we can really look at this closely.
Now this is an Illustrator graphic and it has some Photoshop images sitting on top of it and it looks kind of rough, very stare steppe, jaggy, and that just doesn't seem right to me. I think that that is supposed to be very sharp edged vector images but you wouldn't know it from Illustrator. However, we can see that, we can see the high-res fine edges of it, if we go to the View menu, scroll down to Display Performance submenu and choose High Quality Display.
You see Typical is selected right now, but if we choose High Quality Display, what we are doing is we are turning on InDesign's built in PostScript interpreter, and what it's doing is it's actually going in and reading the high-res files, that vector file from Illustrator, and it's drawing it exactly the way Illustrator draws it. InDesign and Illustrator and Photoshop, all share the same fundamental drawing engines. But in InDesign, in order to kick that drawing engine in so you can really see it like you do in Illustrator or Photoshop, you have to turn on that High Quality Display. So now, we are looking at high quality display and I'll even zoom in more here, so we can really see the sharp, shape edges, no matter how far I zoom in, it's always going to be sharp edges.
I have zoomed in here to 4000% and I can see it exactly the way it looks in Illustrator. Well let's zoom a little bit here and take a look at this graphic, this is a Photoshop image and you can barely see the little pixels in there and if I switched and opened this images up in Photoshop, you know what, it would look exactly like this in Photoshop as well. When you have High Quality Display turned on, then Illustrator, InDesign and Photoshop all display their images exact the same, so that's really a good thing to.
On the other hand if you work on a slightly slower machine, well this might slow you down a little bit and so because it is calculation-intensive it has to go in there and deal with the high-res. data. So in that case it would be a good idea to go back to View menu and choose from the Display Performance submenu, Typical Display, so there you go. It looks a lot rougher but it's going to speed you up as you are working, you have a preference. There is a third option there you may have noticed under the Display Performance submenu called Fast Display, and that's -- basically just makes everything gray. Let me zoom out here as you can see what's going on, all of the images whether it's Photoshop image or Tiff or anything, all of those images get grayed out with a big X in the middle and that's useful if you are just trying to move through a document really, really quickly, but in general I don't even bother, it's not really the worth the hassle unless I was working on it, really slow machine I suppose.
Let's switch back to High Quality Display, so we can see in this beautiful high res. and I'll talk about a few of the other options that help us change how the display looks on the page. You nay notice that some of these graphics have no lines around them, or these text frames have no lines around them and that's kind of strange because we know that in InDesign, everything has to be in a frame. So where are the edges of the frames? Well, I'll tell you where they are. We will go to the View menu; I'll scroll down here until I see Show Frame Edges. Show Frame Edges is what let's you control whether you see the edges of those frames or not. So I turned it on and all of those frames show up there.
Let's look at some other things here. Those frame edges don't really print of course and in fact the guides don't print, these margin guides don't print, we know that, and also this little piece of green that is sticking off the bottom of the page, that's not going to print either, and I know that because it's outside the document page. It bleeds off, the word for that is bleeding, so this background color bleeds off the bottom of the page. Well InDesign typically shows you all of the stuff that bleeds of the page and it shows you all the guides and so on, but you can turn that off by going up to the application bar and choosing from the Screen Mode menu, Preview. When you are in Preview mode, you cannot see anything that not actually going to print, you see pasteboard gets grayed out, all of the stuff that is hiding off at the side of the page disappeared off into the gray as well, all of the frame edges disappear and so on.
So preview mode is really nice mode to give you a sense of what the final look is going to be. You can also get to preview mode at the bottom of the Tool panel. Down here there is a little pop out menu that gives you the control between Normal, Preview, Bleed and Slug. I'll be talking about Bleed and Slug in a later movie, but generally what you want to use is Normal or Preview. By the way, there is keyboard shortcut for switching in and out of Preview mode, between Normal and Preview and that's the W key. As along as you not actually editing text, in which case W would have type see letter W, but if you are not editing text, you can just hit W and you go in and out of Preview mode.
Now if Preview mode is a little bit too extreme, it hides too much of the page, well then you just take a look at the view menu and you can turn on and of the non-printing objects that you don't want, for example, we already looked at the frame edges, but we can also go to the Grids and Guides submenu and we can say things like Hide all the Guides, and when I do that, then the guides disappear including the margin guides and column guides and so on. I'll go ahead and hide the frame edges again, and you can see that now those disappear but I still do see some non- printing feature, like this stuff that's bleeding off the bottom of the page. As I mentioned, you can control all of that from the View menu, but you can also control it from the App bar, the Application bar in this View options pop up menu.
Here we go, choosing Frame Edges on and off, Rulers on and off, Guides, Smart Guides -- we will be talking about Smart Guides in a later movie, your Baseline Grid which we will also be talking about in the later movie. So you have a lot of control from the application bar here, for what you want to see and what you don't want to see. Speaking of things we might not want to see, sometimes when you are looking your document especially if you want to look it spread and see how it looks, I'll back to Fit and Spread View here, Command+Option+0 or Ctrl+Alt+0 to fit spread in window and maybe I'll go into a Preview mode here so we can see what this is really going to look like in the final printed version, but these panels oft the side just dock over here and the Control panel on the top and the Tool panel and so, those things are really distracting for me right now.
So I wish I could just make those go away and in fact you can, just by pressing the Tab key. Again when you are not editing text, and all of the panels will disappear, there we go. Now I can click on the screen maximize button, there we go, now we can see the whole spread without too much distraction. I better do a Command+R or Ctrl+R on Windows, to hide those rulers and I get a really nice view of the whole page exactly what it looked like when this spread prints out.
Knowing what you are looking at is key to being efficient in InDesign and that lets you make the right design choices without having to print a lot of proofs and there are several other ways to control what you see on screen such as Color Management, Soft Proofing and I cover those in the InDesign Beyond the Basics title. Another way to control what you see is to rotate an entire spread 90 or even a 180 degrees which is what I talk about in the next movie.
- Adjusting layouts and master pages
- Working with InDesign CS3 files and snippets
- Formatting objects, characters, and paragraphs
- Using the Story Editor
- Learning keystroke commands for important actions
- Understanding color and separations
- Using the Preflight and Package features to ensure successful printing
Skill Level Beginner
Q: Is it possible to load or import pages from one document to another in InDesign CS4?
A: Pages cannot be “loaded”, but they canned be "pushed" from one document to another by choosing Layout > Pages > Move Pages.
Q: When I place an image in InDesign, it is distorted or pixilated to the point of not being usable. I can place or open those same images in Photoshop or Illustrator CS3 and they are fine. What is causing the issue in InDesign?
A: You are likely seeing the low-resolution preview. To see high resolution or vector artwork, choose View > Display Performance > High Quality.
Q: I'm looking for a tutorial that will allow me to use InDesign to create files that can be emailed. They have to be converted to HTML first. Is that possible in InDesign?
A: If you mean making an HTML email, then InDesign really isn't the tool for you. It's HTML abilities are extremely limited. I'd look toward Dreamweaver for that.
Q: Since I upgraded to the new version of InDesign, when I click the "edit original" button in the Links panel, the pictures open in Preview instead of Photoshop
Q: I cannot see files on the desktop when in InDesign.
A: If you are using the Mac OS, you may need to turn off Window > Application Frame in order to see files behind InDesign (such as those on the Finder Desktop). If you are on Windows, you are seeing a difference between Mac and Windows. In Windows, the application is always living inside the application frame. If you un-maximize the windows frame, you can drag it smaller so you see the desktop and drag to or from it.
Q: I am currently working on an InDesign document originally created in Spanish. I am translating it to English and I need to change the language preference to be able to use the spell check in English. I have changed it in Preferences, but when I go to do the spell check on the document it is still in Spanish. There has to be a way. Can you please help me?
A: Changing the language in preferences does not change the document or text language. You need to change the langauge in the paragraph style, or the character style in the Character panel or the Control panel (select the text first).
Q: When I create a text box on the master page, it manifests in red and leaves behind a red number sign (#), not a blue number sign as in the video. What is causing this, and does the color of the number sign affect my document?
A: The reason the text frame is in red instead of blue is that you most likely have a red layer selected in the Layers panel. Just click on a different layer in the Layers panel to switch. The color of the frame and the number symbol is based on the layer color. The color has no effect on how it prints; it's just for document organization purposes.