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- What are styles and why should I use them?
- Setting up and applying styles
- Dealing with style overrides
- Text styles
- Object styles
- Table styles
- Using style groups
- Sharing styles between documents
Skill Level Beginner
InDesign provides a great tool for applying styles in your document called Quick Apply. Quick Apply is, well, quick. Let me show you. This document is unformatted, but has styles that have been created, and I'd like to format this table using a style that already exists. Using my Type tool, I can simply highlight the table. And I can press Cmd+Return on Mac or Ctrl+Return on Windows. That opens up the Quick Apply window.
Now the Quick Apply window allows you to search for styles that exist in your document. So, we called this table style, Schedule. So, if I just start typing the word Schedule. You can see that the first thing that pops up, is this schedule table style that we created. If I press Return, it applies that style to the selected table. I'm going to go to the next page by clicking on the right arrow button in the lower left hand corner of my screen. And using my Selection tool, I'm going to click on this text frame.
If I press Cmd+Return, I can do a search for a sidebar. You can see the first thing that pops up is my sidebar object style. Press Return and the sidebar object style is applied to that object. Let's take another look. I'm going to highlight this text frame at the top, press Cmd+Return. This one was the fun heading. So, by just typing the beginning of this style, it automatically selects the first thing with that name. When I press Return, it applies that text.
I'm going to go ahead and highlight this top line of text. I'm going to press Cmd+Return, and I'm going to type sub. As you can see, we have two subhead styles. We want the span subhead style, so I'll the down arrow key on my keyboard, press Return and the style is applied. You can continue going through here and applying these in much the same way. We want body applied to the next one, body indent, and it remembers the last search that you performed, so it's already going to body. You're going to scroll down to body indent.
You can see how quickly that this works inside of InDesign. You can also initiate Quick Apply, by clicking in an area and clicking on this button in the upper right corner of your Control panel. I click on this little lightening bolt icon, I can do the same thing. This is going to be a subhead, click in the next paragraph, this one's going to be body and then of course below it we have body indent. I'm going to go ahead and apply the rest of these real quickly.
As you can see, once I apply my style, you can actually just use your down arrow key. To go into the next paragraph. And that makes this process even quicker. If you select a text frame with your Selection tool and use Quick Apply, I'll apply caption to this. It just applies that style to everything within that text frame. Just to wrap this up, I can double-click inside of this text frame to switch to my Selection tool.
And I'll do a search here for subhead, and then the next three paragraphs are going to use event. It doesn't get much easier than this. Now in addition to simply searching for styles in your document, you can actually also search for commands. This is a pretty powerful tool. For example, if I click on my sidebar and I wanted to adjust these text frame options, and I know what they're called but I can't figure out within the InDesign interface. If I press Cmd+Return, I can begin typing text, frame. And you can see the first thing that pops us is my text frame options. When I hit Return, it displays that dialogue box right in the middle of my screen.
Without ever having to go into a menu to find it. When you have a lot of content that needs to be formatted. Or you can't quite remember where that feature is located, remember how Quick, Quick apply can be.