In this video, Mike explains some reasons why creating a PDF presentation in InDesign may be preferable to using PowerPoint or Keynote. Among the benefits of PDF presentations note are the fact that PDFs self-contained and portable, with no separate assets, and the software needed to display PDF presentations is on every computer. It is also possible to make self-running presentations with PDF.
- [Instructor] If you have access to dedicated presentation applications, like PowerPoint and Keynote, you might never even think of creating a presentation in InDesign and delivering it in PDF format. But there are a few reasons why PDF might be the best option in some cases. So let's take a look at some of the advantages and disadvantages of using PDF for presentation. First of all, you get to use InDesign to design your presentation. If you already know how to use InDesign, you don't have to buy or learn another application, and since InDesign gives you precise control over typography, color, and graphics, there is no more powerful tool for designing the look of your slides.
The next reason has to do with making your presentation stand out. PowerPoint is ubiquitous, and so are the themes and templates that it comes with. So if you use one of those, even if you customize it a bit, it can still seem familiar to folks who have seen their share of presentations, unlike a completely new design that you create in InDesign, and the same goes for Keynote. While Apple has made it easy to create beautiful, animated slides, the design choices you can make in Keynote are more limited than what you can do in InDesign.
Also when you use PDF for a presentation, you have all the benefits of working with that file format. Virtually every computer on the planet has software that can read a PDF, so you know that wherever you go, you can deliver the presentation. Also, PDF files are self-contained and portable. A presentation file will generally be small in file size, and you won't have to worry about keeping track of all the assets, including fonts and images. And if you're delivering the presentation on a computer, there's good support for interactivity and media in the PDF.
So you can have transition effects between slides, buttons to navigate, and buttons to show and hide other content. You can have hyperlinks to web content, and you can have videos and sounds play in the presentation. You can also even set slides to advance automatically, or create a looping presentation that runs all by itself. Okay, that was the upside of using PDFs created with InDesign for presentations. What are the downsides? In my opinion, the biggest one is the lack of support for animation. InDesign does have a set of tools for animating any content on a page, but unfortunately these tools can't create animations that work in a PDF that you output from InDesign.
At least, not without some complicated workarounds. Also, compared to Keynote and PowerPoint, the transitions you can apply between slides in a PDF are definitely not as modern or fancy. But since transitions are really just kind of eye candy, you can debate how much they really help you create an effective presentation. And in terms of workflow, using a devoted presentation application can be just simpler and faster than working in InDesign with all those tools and panels. So if you're in a real rush, you might want to avoid InDesign.
So to sum up, the virtues of PDF presentations are that you get to work with all of InDesign's tools to create the look of your slides, the software to deliver your presentation already exists on just about every computer out there, and your files will be compact and portable. The downsides are lack of animation support and page transition graphics, and a more complicated tool set to master.
- Overview of interactive document types, including PDF and EPUB
- Creating interactive objects
- Setting up hyperlinks, cross-references, and a table of contents
- Working with media
- Publishing documents with Publish Online
- Creating EPUBs
- Following workflows for interactivity: interactive PDF, reflowable EPUB, and fixed-layout EPUB