Join Diane Burns for an in-depth discussion in this video Navigating and selecting tables, part of InDesign Tables In Depth (2012).
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If you ever have used Microsoft Excel, you'll find that navigating around an InDesign table is pretty much the same. Click in a cell, and you have to have the Type tool selected of course, and then you can just press the Tab key to move from cell to cell. Hold down the Shift key and press Tab and you go back the other way. Selecting parts of InDesign table is really easy too. You'll notice if I bring my cursor and again it must be with the Type tool. That's the only way we can select parts of tables and as I bring my cursor closer to the top of the table, notice that my cursor changes to a black arrow if I click I select the column, if I Click and Drag I've selected multiple columns.
To select the row I bring my cursor to the left side of the table and again as my cursor gets closer to the table, you'll see that changes to an arrow, one click, I selected a row, click and drag two rows. If I want to select the entire table, I bring my cursor to the upper left hand corner and then the cursor changes to diagonal arrow. I click now and the entire table is selected. If I want to select an individual cell, the easiest way is to click in that cell and simply press the Escape key, doesn't get much easier than that. There are menu commands for table selection if I have a cell selected I can go to the Table menu, and I can select any part of a table cell, row, column or the entire table.
And you won't use the menu commands very often, but once in a while you can actually get to part of the table that you need to, to select that there might be an image up in the corner or there might be an image in a table cell. Sometimes when images are inside of table cells the cell itself can be a little tricky to select. If you need to use a menu commands to select part of the table, use the contextual menu, I'm going to right mouse click and now I can select a row or right mouse click up, this brings up a good point. If you just click in a cell and use the contextual menu for selecting text.
Be sure, if you want to use the contextual menu that you press the Escape key first. So now that the cell is selected, I can just right mouse click and then I can select the row or column or the table. You may have noticed that there are keyboard shortcuts that we can also use to select parts of a table, Command+3 or Ctrl+3 selects a row, Option+Command+3 or Ctrl+3 selects a column and Option+ Command+A or Ctrl+Alt+A selects the whole table. So if I click in a cell, I can just press Command+3 to select a row or Option+Command+3, Alt+Ctrl+3 to select a column.
If I want to select the entire table, I can just click anywhere and then press Option+Command or Alt+Ctrl+A. That one is easy to remember, it's kind of like the Select All shortcut, Command+A or Ctrl+A that we use in a regular text frame we add the Option or Alt key and we selected the table. One last thing, I want to mention is it is possible because a table is sitting in a text frame to click just off the table, and actually have your cursor blinking in the text frame, you see this long blinking cursor here, and I've just basically missed the table and now I'm in the text frame, Click takes me back to the table no harm done.
So you can see navigating around a table and selecting parts of it is really easy and you'll be comfortable with it in now time.
- Navigating and selecting tables
- Positioning tables
- Inserting and deleting rows and columns
- Adding header and footer rows, fills, strokes, and borders
- Dealing with overset text
- Applying cell and table styles
- Using tables to streamline graphic design work
- Creating infographics with tables
- Creating pull quotes and design objects using tables
- Exporting tables to EPUB and HTML