Join David Blatner for an in-depth discussion in this video Insert, delete, and move pages, part of InDesign CC 2018 Essential Training.
- [Instructor] You can use InDesign to make anything from a one sided business card to a book thousands of pages long. But as soon as you go beyond that one page business card, you're going to need to learn how to manage your pages, adding them, moving them around, deleting them and so on, and that's what we're going to cover here. All of InDesign's page features show up in two places: the Pages sub menu, underneath the Layout menu, and also the Pages panel. But the Pages panel has all the features from the menu, plus a lot more.
So let's focus on the panel. You can find it over here, on the right side of the screen, in the dock. Or if you don't see it there, you can find it in the Window menu. Now the very first thing I'm going to change in my Pages panel is the layout, the configuration, because currently it shows each spread, one on top of the other. In fact, I'm going to go ahead and make this Pages panel a little bit larger, by clicking in the lower left corner. As you can see, the panel shows me all the pages in my document, and if I want to go directly to pages 46 and 47, all I have to do is double click on the numbers below the spread, and it takes me right to that spread.
And it centers it in the window. If I want to go just to page 45, I double click on the page itself, and it centers that in the window. So the Pages panel is a great way to move from page to page, or spread to spread. But this vertical layout in the panel is just not a very good use of screen real estate. Instead, I'm going to open the Pages panel menu up here in the upper right corner, and then I'm going to come down and choose View Pages, and then choose Horizontally. Now I think Horizontally is a much better use of space, but you can do it either way you want, vertically or horizontally.
Now I want to add a new page, by clicking the New Page button down here at the bottom of the panel. When I click that, InDesign adds a new page after whatever page is selected in the Pages panel. Right now, both pages 44 and 45 are selected, so when I press this button it'll add a new page after that spread. There it is, my single blank page, after page 45. Now all the other pages, they shuffle, so they stay in two page spreads, and that's because this is a Facing Pages document.
So now page 46 is selected, that's the new page I just added, and I can click again to add a second page on that spread. Of course, if I knew that I wanted two pages to start with, I probably should have used the Insert Pages feature. And I can get that by going back to the Pages panel fly out menu, and choosing Insert Pages. This gives me the Insert Pages dialogue box and I can type in exactly how many pages I want, right here. For example, maybe I want to add another one, and I want to add it after page 43, so I can simply type that here.
You'll see this pop up menu gives me several options. I could put it before that page, or at the start of the document, or the end of the document. In this case, I'm just going to click Okay, and it adds that single blank page after page 43. Now another way to get a new page in InDesign is to duplicate one of the pages that you already have, and I find this very useful when I'm laying out pages quickly, because I often have a page that looks approximately like the one I want. In this case, I want to duplicate this first spread, so I'll select it by clicking the numbers underneath, and then I'm going to hold down the Option or the Alt key on my keyboard, and I'll drag these numbers until I see a little vertical bar up here.
When I see that line, it means "put this duplicate right here after the spread." So when I let go, InDesign puts a duplicate of the spread right where I wanted it. Now of course, the Pages panel acts like a kind of slide tray. If you have a bunch of images or slides in a tray you can move them around anywhere you want, right? So if I want this spread to be somewhere else, all I have to do is click it and drag it. That moves it to where I want it to be, and again I'm looking for that little vertical white bar. That tells me where it's going to drop.
For example, I'm going to put this all the way down at the end of the document, and once again as soon as I let go of the mouse button, InDesign reshuffles or reflows all those pages to keep the documents as facing pages. Now there's another way to move pages too, and that's to choose Move Pages from the Pages panel menu. For example, I might want to change pages 51 to 52, so I just put a hyphen between those numbers, to the end of this document. Then I'll click Okay, and you can see that those pages moved.
Now finally, sometimes you find that you need to delete a page, and you can do that in the Pages panel too. I'll select this page over here, page 47, and I'm going to delete it by coming down here and clicking on the trash can icon. If you want to select more than one page at a time, click on the first, then hold down the Command or Control key, and select the other pages that you want to delete. Once again, I'll click the Delete button, and those pages are deleted. Now on the other hand, if I select a page that already has page items on it, and I try and delete that, InDesign will warn me: do I want to delete this page? In this case, no, I don't, so I'll click Cancel.
Now of course, even though these are called Pages and this is the Pages panel, it doesn't necessarily mean print pages. A page in InDesign could be what you see on screen, like a slide presentation, or a magazine on a tablet. Remember, a page is a page is a page.
- Creating a new layout
- Inserting pages
- Adding text
- Inserting graphics
- Applying color and transparency
- Drawing and editing frames and paths
- Formatting objects
- Formatting text
- Creating styles for uniform formatting
- Building tables
- Adding links and interactivity
- Printing and exporting InDesign documents