Join Anne-Marie Concepción for an in-depth discussion in this video Formatting PDF form fields, part of InDesign CC 2019 New Features.
- [Instructor] We've been able to create form fields in InDesign that export to live interactive form fields in a PDF since CS6. Until now though, we've not been able to set a default typeface for the text form fields in InDesign, which a lot of designers would love to do. And that's now supported in CC2019. Before I get into that, let's take a quick look at what it looks like in CC2018, where I have the same form open. And if I select a text field here in the Buttons and Forms panel, we can specify the font size, that's about it.
Now back here in CC2019, I'll go ahead and open up the Buttons and Forms panel, and when I select that same text field, ah-ha, we now have a typeface and style available. And what's listed in typeface are all the fonts that you have loaded. It would be nice if we could see if they're OpenType or TrueType or whatever, but it actually doesn't make any difference because all those font formats can be used in these fields. The big thing that's different is that Minion Pro is now the default typeface for all text fields, combo fields, like this one here, a combo box, and a list box.
And you can't change that. If the person who opens up the form in Acrobat or Reader or whichever program they use to open up PDF forms, if they don't have that typeface loaded, then it will fall back to their default font used in their program on their operating system. So just because you can specify the font in InDesign, does not guarantee that users will see that. But if they happen to have that font loaded, if you think your audience all has like this font loaded, this is an Adobe font that I've already activated called Adventure.
If you think they might have that, then there you go. But they probably won't, but just for demos sake, let's go ahead and try this one. So I'm just gonna select these fields here, I'm shift clicking them all and then down here under Fonts, I'll choose Adventure. And Adventure's kind of a small typeface, so I think I'm gonna set it to 14 by default. And this one is set to Minion Pro, so I'm just gonna leave that one at Minion Pro so you can see what it looks like. And then this list box, let me move this up, we'll set this to Adventure as well.
And yeah, why not, go ahead. Okay, export this to an Interactive PDF, we'll put it on the desktop and we'll call this form adventure. And we want to export it, both just one page, and view after exporting, everything else is fine. And it opens up, so now when I fill it in, my first name is Anne, ah-ha, it's in the cool Adventure font.
If you wanna edit it here in Acrobat, let's go ahead and edit the form. I can right click on this field and go to Properties, and in Appearance you can see it knows it's supposed to be using Adventure. So that works, but again, if the person does not have the font loaded, then it will just fall back to one of their default fonts. What are the default fonts? Look here in the menu in Acrobat. Let me get all the way to the top, everything above this gray line are the default fonts. So if you really wanna guarantee that your form user will see a different font then what they're used to, I suppose, you could say all these font fields should be in Helvetica or Courier or Times, then you can be fairly positive that that's the font face they're going to see.
I'm gonna close this up and jump back to InDesign. I wanna show you another feature that they've added to this in that the calls for fonts inside form fields are supported throughout the program. Here is a form that I created using ITC Officina for the fields, but you can see it's missing. And if I try to export it or print it to PDF, I'd get an alert. It's also causing errors here in preflight. And if I go to the Type menu, go down to Find Font, it says that they're missing.
And if I select it and I'm like where is it, it would be nice if it said it's in a form field, but it doesn't. However, when I say find the first one, it's selected the form field, find the next one, it selected that form field. So it's kinda cool that InDesign can detect that these fonts are called for inside form fields, even though they're not used in the document itself.
- Using Adjust Layout and Content-Aware Fit
- Working with the Properties panel
- Importing PDF comments
- Visual font browsing
- Converting endnotes and footnotes
- Export enhancements