Join David Blatner for an in-depth discussion in this video Format cells, part of InDesign CC 2018 Essential Training.
- [Instructor] In the last movie, we explored formatting a whole table. Now in this movie we'll take it a step further and look at both formatting the data inside each cell, and then the cells themselves. Let's start by formatting the text inside these cells at the top, right here in the header. To do that, I need the type tool, which I get just by double clicking inside the cell. Now let's zoom in to 200% to see this better, by pressing Command + 2 or Ctrl + 2 on Windows. Next, I'm going to select all the cells in that row.
I could just drag over them, but in this case I'm simply going to put my cursor just outside the left edge of the row until I see that black arrow and then I'll click once. Now, by selecting all the cells I can change the formatting in all of them at the same time. First, I'm going to change the font. I'll come up here to the control panel and I'll change the font to DIN, there we go. I want DIN 2014 Bold. So you can see you can apply any text formatting to all of those cells at the same time.
Now in this case, what I really want to do is apply a paragraph style. And I'm going to apply the paragraph style first to the entire table. That means I need to select all the cells in the table. So I'll go to the table menu, choose Select, and then choose Table. Then I'll open up my Paragraph Styles panel over here in the dock. And I'm going to open this little folder called tables. I've already created these Paragraph Styles inside this document. And I have one called Table Body. So I'll click once on it and it applies it to all that text.
Now, I'll just select that first row again and I'll apply this other paragraph style called Table Header. Okay, this is starting to come together, except that the header looks like it disappeared. But that's just because the Paragraph Style set the color to white. So, let's go ahead and change the background color of these cells, which I can do in the Swatches Panel or up here in the Control Panel. I'll set the fill to this dark blue gray color. Now it's kind of annoying because we can't see the cell color.
We can't see that it's blue until I click off of it over here. There we go, that looks pretty good. Okay, now let's turn our attention to the strokes. I like those white strokes in between each column, but not up here in the header. And also, below the header there's a 1 point black line and I don't like that either. So let's get rid of them. To do that, I'm once again going to select the entire row and now I'm going to pay attention to this weird looking icon up here in the Control Panel. See, when it comes to formatting tables, it's really important that you understand what this icon represents.
Each of these blue lines represents one of the strokes inside the current selection of cells. So, the bottom line and the top line represent the bottom most and top most lines in the selection. Not the whole table, just the selection. Same thing with the left and right, the left and right lines inside this icon represent the left most and right most column strokes inside this selection. Now, this line in the middle of the icon represents the middle strokes. Right now there's four of them.
One between each column. I'll put away my Paragraph Styles panel so you can see this better. So if I want to change the strokes between each of these columns, I need to turn off all the blue lines in this icon, except the one in the middle. You can turn on and off a stroke in this icon simply by clicking on it. But there's a little shortcut that you should know about. And that's triple click. Triple click selects or deselects all the strokes. In this case it just turned off all of them. Now I can click just on the one in the middle to turn it on again.
Now I can see over here that I have a 1.5 point white stroke applied to it. To turn it off, I simply change the color of the stroke to none. So there, the column strokes went away. Now I'm going to turn that blue line off and turn the one at the bottom on. Here you can see the 1 point black stroke. So let's set that to none as well. Now I'll just click out here and you can see all the strokes went away. So that looks good. Let's just do one more thing to this header. So once again I'll select the cells, and I want to move these headings down vertically.
So, I'm going to open the Cell Options dialogue box by going back up to the Table menu, choosing Cell Options and then Text. This dialogue box gives you all kinds of control over each cell. For example, I can adjust the insets, that is how far the text is going to sit from the edge of the cell. But in this case, I just want to center it vertically. So I'll come down to the vertical justification pop up menu and choose Align Center. Let's click okay and then click out here so we can see it without that selection.
That's great, this table is really coming together now. But there's one more thing I'd like to do. I'd like to add a graphic to this table inside one of those cells. And that's what I'll show how to do next.
- Creating a new layout
- Inserting pages
- Adding text
- Inserting graphics
- Applying color and transparency
- Drawing and editing frames and paths
- Formatting objects
- Formatting text
- Creating styles for uniform formatting
- Building tables
- Adding links and interactivity
- Printing and exporting InDesign documents