In this movie, you'll be provided with an overview of techniques for editing InDesign tables.
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- [Voiceover] Working with tables in InDesign is not so different from working with regular text, but there are some special considerations. Tables are one time when I think it might be preferable to work without your guides and frame edges visible. If I turn them on you can see there is some visual confusion about the row and column strokes. So I prefer to turn them off, and that way I know exactly what I'm looking at. In the type tool, I'm going to switch to my type tool by double clicking on the table with my selection tool to make an insertion point.
And let's begin by looking at some table selection methods. If I want to select the whole table, I'll just move to the top left and click. To select a column, move above the column and click. If you want to select multiple, drag. To select a row, move to the left of the row and click. And again you can drag to select multiple rows. To select a cell, put your cursor inside the cell, and press escape.
Now that's selecting the cell itself. And you might want to do this if you want to change the properties of the cell. Like it's text inset spacing, or perhaps its row strokes or column strokes, but if you want to change the content of the cell, then that's something else. Rather than press escape, Command or Control + A will select all of the content of a cell. All of these selection options are available under the table menu. Where, not surprisingly, you can find everything that you need for working with tables.
If you want to move, from one cell to another, press the Tab key. And if you want to go in reverse, press Shift + Tab. And that might beg the question... What do you do if you actually want to insert a tab into the table cell? Well, make your insertion point with your type cursor, and right click and then come to insert special character, other, tab. And that's actually going to put a tab into the table cell.
Otherwise when working with tables, the tab key is reserved for navigation. To re-size a table while maintaining the relative widths of columns. Come to the edge of the table, and hold down the shift key as you pull on that last column stroke. Drag and drop editing is especially useful in table cells. So let's just make sure drag and drop editing is turned on. Preferences. Type. And this is the preference we're referring to.
So I can select the content of one cell, and then just drag it to another. But you can also select whole rows, and drag and drop those. And for this the preference that we just saw, does not need to be turned on. But if I say select these three rows here, and then I want to move them, I'll hover over them... You'll see that the appearance of my cursor changes. And I can now just drag these up or down within the table.
To insert a row, or column, into the table, make an insertion point. Right click, and then choose, Insert row, or column, and you get to choose whether you want it above or below in the case of rows. Or left, or right in the case of columns, and how many you want. To delete a row, or column, Again, right click, delete, row, or column. Once the table formats are established, it's usually easier to copy and paste new content into an existing table.
Rather than create a new table. So let's switch to Word, where I have the updated table content. And I'm going to select that content here by pressing Command or Control + A, and then Command or Control + C to copy it to my clipboard. I'll now come back to InDesign, and I'll select the rows that I want to replace. Obviously, the data needs to correspond with the right number of rows and columns. So I'm going to select all the rows and columns, with the exception of row and column one.
And then I can, rather than choose paste, come to the edit menu and choose paste without formatting. Then the new content will populate the table taking on all the formats that were formerly there.
Author and designer Nigel French explains how to set up an "editorial workspace" that puts the tools you need most at close reach. He then moves on to selecting and editing text in InDesign: changing case, adding special characters, formatting lists, and inserting breaks. He also shows how to use the Story Editor, Notes, and the Track Changes feature, and explains how InDesign documents are constructed, so that you can edit them with more confidence.
- Opening and saving InDesign documents
- Creating an editorial workspace
- Using guides and nonprinting visual aids
- Selecting and editing text
- Changing case
- Accessing special characters
- Working with bulleted and numbered lists
- Checking spelling
- Working with Notes and Track Changes
- Understanding the underlying structure of an InDesign file
- Controlling text breaks